Microsoft PowerPoint 2003: The Basics

1. Slide Palette: This is where you create each slide in your presentation. In this section you can view and edit your slides. 2. Slide Layout Column: allows you to choose different slide layout templates. For example, you may want to create a slide with a title and two columns, or you may want to create a slide with just a title and one column. You can quickly pick, or change, the look and feel of your slide layout using the icon templates in this column. 3. Slide Column: displays a small icon picture of each slide in your presentation, and their chronological order. You can quickly browse your entire presentation and pick the slide you want to view or work on. 4. New Slide Button: in the top right-hand corner of the PowerPoint interface, lets you quickly create new slides.

In this lesson youre going to create three slides. By default, when you open PowerPoint, a slide is loaded and ready for editing.
To edit the first slide: 1. Click the text that says Click to add title.

Your cursor will begin to flash in the textbox.

2. Type This is my first slide show in the textbox field.

Note: It is always a good idea to get in the habit of saving your presentation

while working on it. You never know when your computer might go on the fritz. Also, you may want to save your work throughout this tutorial and come back to it later. 3. Click the text that says Click to add subtitle and type How to create a slide show in PowerPoint 2003.

To add a second slide: 1. Click the New Slide button located in the top right-hand corner of your screen.

A new slide will appear.

2. Click the Title and 2-Column Text icon in the slide layout column.

The new slide layout will appear on the slide palette.

3. Click the Click to add title text and type Last Slide. 4. Click the Click to add text text in the left column and type This is the firstcolumn. 5. Click the Click to add text text in the right column and type This is the second column. Your slide will look like this:

Test your skills and add a third slide that looks like this:

Note: After you finish typing a sentence you can add another bullet to your list by pressing the Enter key.

Your slide column now has the following three slides:

Rearranging slides and adding new slides between other slides:

Over time, your slide show will change and evolve. You may want to add a new slide in the middle of your slide show, or rearrange the order of your existing slide show presentation.
To move a slide: 1. Click the second slide in the Slide column.

Note: You will know a slide is selected when it appears outlined in a blue

frame. 2. Hold down your left mouse button and drag the second slide below the third slide.

Note: A grey line will indicate where the slide will move to.

3. Release the mouse button and the second slide will appear last in the slides column list.

To add a new slide between the second and third slide: 1. Click the second slide in the slides column.

2. Click the New Slide button. A new slide will appear between the second and third slide. 3. Click the Title and 2-Column Text slide layout icon. 4. Type New Slide in the title field and type This is a new slide in the text field.
Note: PowerPoint will always insert the slide layout

that is currently selected in the slide layout column.

Apply a Design Template to the Slide Presentation

1. Start in Normal View. From the right task pane, click on the pull down menu and select Slide Design

2. Scroll through the Apply a design template examples and select one. 3. To apply the design to you PowerPoint presentation click on the sample design. The design template determines the background color, font sizes, styles and colors and any other creative elements. 4. If you decide that you dont like that design template, select another by clicking on it.

Refining Your Slides

1. Format text in Slide View Select the slide titled Text. Practice changing the size, font, and color of the text. o Go to Format > Font o Increase font size using the Size pull-down menu o Change font style using the Font pull-down menu o Change font color using the Color pull-down menu o Select Format > Line Spacing to change the spacing for the bulleted points o To change bullet style select Format > Bullets and Numbering > Customize

2. Add Clip Art to your slide while in Slides From the Insert menu, select Picture, then Clip Art Search for: enter a word for the desired image Search in: pull-down menu options: my, office or web collections Results should be: pull-down All media file type options: clip art, photographs, movies or sounds Click Go to activate the search. Click on the desired clip art item Practice moving and resizing the Clip Art. Click once on the item to select it, and then drag the handles (boxes at corners and sides); to resize the object proportionally use the corner handles. Click and hold cursor over image to select and move.

3. Add an external photograph or picture to slide. Minimize PowerPoint. (Click on dash button in the upper right corner.) Open Web browser (Internet Explorer or Mozilla). Surf the net to find a picture. (For example, http://images.google.com Move cursor over the image and hold down the right mouse button until the pop-up menu appears. Select Save Image As from the pop-up menu. Save to the desktop. Return to PowerPoint. (Click on Microsoft PowerPoint button in TaskBar.) Go to the slide where you wish to add the picture. From the Insert menu, select Picture > From File.. Find the saved image and double click on it. Resize the image as necessary.

Printing Your Slides

From the File menu, select Print. From the Print what: pull down menu select o Slides one slide per page o Handouts - 1, 2, 3, 6 or 9 slides per page; slides can be ordered vertically or horizontally o Note Pages one slide per page, with additional notes o Outline View the text of slides in outline format

TRANSITIONS

1. While in the Slide Sorter view, go to Slide Show >Slide Transition 2. From the Slide Transition pane, explore the various options Note: you can Modify transition speed or add a Sound. You can also Advance slide on mouse click or automatically after so many seconds. 3. Transitions can be applied to selected slides or all slides 4. To view a preview of the transition, click on the Play button 5. While in the Slide Sorter, a small transition icon appears beneath and to the left of each slide that indicates a transition has been applied.

BUILDS Custom Animation 1. To apply a build to a specific slide Select slide and the text area or graphic to be animated From the Custom Animation pane select v Add Effect; then select one of four options: Entrance, Emphasis, Exit, Motion Paths Then select an effect For our example, select Entrance then Fly in Use the pull down menu for the animation to choose the direction and timing

To automate or loop your presentation: 1. Use the Set Up Show box available under the Slide Show menu.

To run your presentation: Its good practice to review your slide show presentation. It gives you an idea of how it all fits together and appears in sequence. In this lesson youre going to run your presentation.

1. Click Slide Show from the menu bar located at the top of your screen.

2. Select View Show from the dropdown menu list.

3. Use the left and right arrow buttons on your keyboard to go back and forth through your presentation. Press any key or the mouse to advance slides Use the backspace key to view a previous slide Use the right click button to bring up a menu that allows you to select the specific slide you want to navigate to. Select Go then Slide Navigator or By Title

4. To exit your presentation, press the escape button on your keyboard.

PowerPoint Presentation Design Tips

The mechanics of putting together a presentation are pretty easy to learn, but learning to create a presentation that gets the message across effectively is more difficult. To begin with, here are 9 general tips regarding the design of a good PowerPoint presentation: 1. Readability Limit lines of text to a maximum of 6-8 lines per slide and be sure to leave empty space around the edge of your slide. This makes it easier to read when projecting and provides safe space around the edges just in case the projector doesnt line up perfectly with the screen. 2. Font Font should be at LEAST 20 point type (24 is optimal). Dont use more than one or two fonts and use a basic font in a uniform size. Sans-serif or serif are good fonts for PowerPoint presentations. 3. Content Slides should be designed to supplement your presentation. Use PowerPoint to emphasis main points and be brief. You can use your presentation to elaborate. 4. Simplicity Avoid using unnecessary bells and whistles (literally)! Over use of sound or animated graphics quickly turns distracting. 5. Consistency Inconsistency in design can detract from you presentation. Some people also feel uneasy if color, font, or size is not consistent. 6. Color If you are planning of displaying in a bright room, dark text on a light background works well. If the room is dim, a dark background and light text is appropriate. With the exception of photos and graphics, limit your color scheme to 3-4 colors. 7. Citations Cite sources of quotations, paraphrases, or statistics. Dont forget to cite graphics or pictures! 8. Printing Slides can be printed in a variety of ways. To save on paper, consider printing as a handout with 9 slides per page. You may also want to change colored slides to white so that they will reproduce more clearly. 9. Proof-reading Be sure to check spelling and consistency of bullets, fonts, etc.