ORG Meeting January 7, 2013 Minutes
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OaklandCBDsORG Meeting January 7, 2013 Minutes
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OaklandCBDsJoint Organization Committee Special Budget Meeting Monday, January 7, 2013 9:00 a.m.
. Kaiser Center 2nd Floor Conference Room, 300 Lakeside Drive
Present: Michelle Lane, Deborah Boyer, Sara May, Chris Curtis, Indrajit Obeysekere
Excused Absence: Robert Wilkins, Jesse Nelson Staff: Steve Snider/District Manager, Andrew Jones/District Services Coordinator, Victoria Decker/Office Manager, Fiona Simms/Administrative Assistant Elizabeth Clark/FAB
General Counsel:
Discussions held and decisions made by the Joint Organization Committee
Subject
Introductions Public comment and announcements Approval of the minutes of November 28, 2012
Discussion
Deborah called the meeting to order at 9:05 a.m. There were no announcements made. The minutes of November 28, 2012 meeting were presented for review.
Action
Review and approval of the 2013 Annual Budget
Tori reviewed the proposed Downtown Oakland budget. She noted that of the $104,057.69 in carry forward, $45,417.87 was the 2012 reserve and $98,000 was collected in excess of our anticipated assessment revenue. Tori noted that she wishes to include this information when she sends the approved budget to the city to be included in the discussion of the assessment increase. Elizabeth noted that there may be a note in the Management Plan that requires us to create the operating budget based on
Chris moved and Michelle seconded the motion to approve the minutes of November 28, 2012 as presented. The motion was approved unanimously. Sara moved and Michelle seconded the motion to recommend to the board the approval of the 2013 DOA proposed budget. The motion was approved unanimously. Chris moved and Deborah seconded the motion to recommend to the board the approval of the 2013 LMUDA proposed budget. The motion was approved unanimously.
388 19th Street Oakland, California 94612 DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530 info@downtownoakland.org www.downtownoakland.org info@lakemerritt-uptown.org www.lakemerritt-uptown.org
94% of total assessments due. Elizabeth asked that the note to the City of Oakland be sent to herself and Michelle for review. Tori noted that the insurance line item may decrease to align with recently received quotes that are lower than what is budgeted. She also noted that the B Shuttle line item has increased to $16,000 and that the security and maintenance line items equal the amounts in the proposals of the chosen contractors. Tori mentioned that we have received the first assessment disbursement in the amount of $432,229.90. Tori noted that the Lake Merritt budget is carrying forward $132,139.30 the bulk of which is the $128,798.80 2012 reserve and also includes money collected in excess of the anticipated assessment revenue. Tori also noted that she calculated 94% of the total assessments due and found that the number used in the past is inaccurate. The proposed budget amount reflects the accurate 94%. Indrajit asked how much staff anticipates collecting above the 94% number, and Tori responded that she expects approximately $100,000 in excess of the 94%. Tori noted that all Caltrans communications have been forwarded to Aliza who sent them to Sandre Swanson the Deputy Mayor who has a connection at Caltrans. It was noted that Ted has recently given a safety seminar to Caltrans employees and received positive feedback. Deborah asked how we will pay the $24,000 for the Harrison
Update on District Security
Street median, and Tori responded that she intends to run a variance which will be covered by the reserve or any assessments collected in excess of the anticipated 94%. Andrew reported that there has been a decrease in cell phone thefts, but an increase in other safety issues on Broadway between 13th Street and 14th Street. Staff has been working with OPD to address these concerns. Andrew has a meeting scheduled with several of the property owners at 13th and Broadway and Lt. Joshi of OPD to discuss De Lauers, which staff believes is the root of the many of the problems. The committee recommended limiting the hours of operation of the business. The CBD has purchased its CCTV equipment and Andrew is in communication with Andrew Brog regarding installation on his building. Andrew is also talking with several other property owners that are interested in purchasing and installing CCTV equipment, which would be connected with our system, on their building. Michelle noted that that we should coordinate with Gallen Neilly & Associates to prepare for any negative PR that may occur. Sara mentioned that is it important to have some protocol in place for the transfer of information. Deborah asked if we have any information regarding OPDs planned consulting with William Bratton. Staff replied that they have heard nothing yet. It was noted that the city is
No action taken.
Other
Next meeting date Adjournment
seeking a contract with VMA for the first quarter of 2013, and after that point will consider contracting with Block by Block. Arturo Sanchez has requested that staff flesh out the details of what that program might look like. Steve explained his communications with the city regarding possible window displays at the now vacant Tullys space. There is currently no ORG meeting scheduled. The meeting was adjourned at 9:55 a.m.
