Requirements For Authentication and Notarization

REQUIREMENTS FOR AUTHENTICATION AND NOTARIZATION
(As of 01 December 2004)
I. DOCUMENTARY REQUIREMENTS FOR PRIVATE DOCUMENTS
A. Special Power of Attorney, General Power of Attorney, Affidavits,

Contracts of Employment, etc.
1. Original and one (1) photocopy of document and all enclosures (the
original should be signed by the affiant(s) and two witnesses before the
consular officer).
2. Original and one (1) photocopy of valid Government-issued identification
card of affiants and two (2) witnesses.
3. If sent by mail the following are required:
i. Original and one (1) photocopy of the document(s) signed by the
affiant(s) and the corresponding authentication by the Clerk of
Court and Secretary of State
ii. Document(s) must be notarized by a Notary Public
iii. Signature of the Notary Public must be authenticated by the Clerk
of Court of the County where the notary public is registered, if
required, by the Secretary of State of the State where the
Notary Public is registered
iv. Signature of the Notary Public or Clerk of Court must be
authenticated by the Secretary of State of the State where the
country is located
II. DOCUMENTARY REQUIREMENTS FOR GOVERNMENT-ISSUED DOCUMENTS
A. Birth Certificate, Death Certificate, Marriage Contract, Transcripts of

School Records, etc.
1. Original and one (1) photocopy of document and all enclosures issued by
appropriate government agency or private institution and the
corresponding authentication by the Clerk of Court and the Secretary of
State
2. For documents issued in the US and its territories: the document must
be authenticated by the Secretary of State of the State or territory which
has jurisdiction over the issuing agency or where the private institution
is located
3. For documents issued in other countries or territories: the document
must be authenticated by the appropriate government office
B. For Trademark, Patent Application, Combined Oath by corporate offices,

Power of Attorney and Petition concerning corporate matters, Affidavit of
Use/Non-Use, Appointment of Resident Agent and Assignment of Letters
of Patent
1. Original and one (1) photocopy of document, all enclosures issued by

appropriate government agency and the corresponding authentication by
the Secretary of State
2. If required by the US Department of State, document must be
authenticated by the Secretary of State of the State where the issuing
office is located.
3. Document must be authenticated by the Secretary of State of the United
States
4. For documents issued in other countries or territories: the
document must be authenticated by the appropriate government
authority
III. Fee: $25.00 per document
The processing fee is non-refundable. It is payable when applying personally, only in

cash; or when applying by mail, in money order issued in the US, certified, treasurer’s,
manager’s or cashier’s check issued by a bank in the U.S., or by a local bank that has a
corresponding bank in the U.S., payable to the Embassy of the Republic of the
Philippines. Personal checks and personal money order are not accepted.
IV. FOR DOCUMENTS TO BE RETURNED BY MAIL
A. Applicant from U.S. and U.S. Territories
One (1) self-addressed U.S. Postal Service Express Mail envelope, with the
corresponding stamps required to return the documents. Do not use P.O. Box
mailing address and metered stamps.
B. Applicant from Other Countries and Territories within the Embassy’s

Jurisdiction
Certified, treasurer’s, manager’s or cashier’s check, issued by a local bank that has
a corresponding bank in the U.S., payable to the courier of choice, such as FedEx,
UPS or DHL, in U.S. dollars, in the amount required to return the documents. Avoid
use of P.O. Box mailing address. Instructions to charge to recipient, credit card
account, or corporate/personal courier account are not accepted.
N.B. Add two (2) ounces to the weight of each document to be processed.
The Embassy of the Republic of the Philippines assumes no responsibility

for any delay or loss in the mail, or while the documents are in the custody
of the courier service. The applicant shall note the tracking numbers of all
envelopes used and submitted.
V. RELEASING TIME
A. Application submitted personally
Documents are released from 4:00 p.m. on the following business day from receipt
by the Embassy of the duly accomplished forms and all requirements.
B. Application submitted through mail or courier
Documents are returned by mail within five (5) working days after receipt by the
Embassy of the duly accomplished forms and all requirements.
VI. JURISDICTION OF THE EMBASSY OF THE REPUBLIC OF THE PHILIPPINES,

WASHINGTON, D.C.
USA: Alabama, District of Columbia, Florida, Georgia, Kentucky, Maryland, North

Carolina, South Carolina, Tennessee, Virginia, West Virginia
OTHER COUNTRIES AND TERRITORIES: Anguilla, Antigua and Barbuda, Bahamas,

British Virgin Islands, Cayman Islands, Dominica, Grenada, Guadeloupe, Martinique,
Netherlands Antilles except Aruba, Bonaire, Curacao, Puerto Rico, St. Lucia, St.
Vincent and the Grenadines, St. Kitts and Nevis, and U.S. Virgin Islands.
For other states, territories, and countries please visit: www.philippineembassy-usa.org
Please comply with all requirements to avoid delays in processing.
All documents should be mailed to:
Embassy of the Republic of the Philippines

(Attention: Authentication Section)
1600 Massachusetts Avenue NW
Washington, DC 20036
Telephone number: (202) 467-9312

Requirements For Authentication and Notarization

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Requirements For Authentication and Notarization

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REQUIREMENTS FOR AUTHENTICATION AND NOTARIZATION

(As of 01 December 2004)

I. DOCUMENTARY REQUIREMENTS FOR PRIVATE DOCUMENTS

A. Special Power of Attorney, General Power of Attorney, Affidavits,

II. DOCUMENTARY REQUIREMENTS FOR GOVERNMENT-ISSUED DOCUMENTS

A. Birth Certificate, Death Certificate, Marriage Contract, Transcripts of

B. For Trademark, Patent Application, Combined Oath by corporate offices,

1. Original and one (1) photocopy of document, all enclosures issued by

III. Fee: $25.00 per document

The processing fee is non-refundable. It is payable when applying personally, only in

IV. FOR DOCUMENTS TO BE RETURNED BY MAIL

A. Applicant from U.S. and U.S. Territories

B. Applicant from Other Countries and Territories within the Embassy’s

The Embassy of the Republic of the Philippines assumes no responsibility

A. Application submitted personally

B. Application submitted through mail or courier

VI. JURISDICTION OF THE EMBASSY OF THE REPUBLIC OF THE PHILIPPINES,

USA: Alabama, District of Columbia, Florida, Georgia, Kentucky, Maryland, North

OTHER COUNTRIES AND TERRITORIES: Anguilla, Antigua and Barbuda, Bahamas,

For other states, territories, and countries please visit: www.philippineembassy-usa.org

Please comply with all requirements to avoid delays in processing.

All documents should be mailed to:

Embassy of the Republic of the Philippines

Telephone number: (202) 467-9312

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