Enrolment in a

Bachelors programme

page 7 | Frequently Asked Questions

Introduction
page 2 | Part 1. Application via Studielink

Step A. Username, password and personal details

Step B. Previous education

Step C. Add new enrolment

page 5 | Part 2. Application at Utrecht University

Step A. Email digital documents

Step B. Send in certified documents by post

> Step A. Action checklist

> Step B. Action checklist

Step C. Pay the application fee

> What is a certified copy?

> Can Utrecht University process my application

based on just my digital documents?

> What is an official translation?

> Do I have to pay the application fee?

> When should I hand in my language test results?

> I am already studying at university, should I send

in proof of this education?

> When must I apply for the Nuffic certificate?

> Can I get my documents back?

> Any other questions?

page 8 | Contact Information

Utrecht University International Office

Visitors address

Enrolment in a
Bachelors programme

Part 1. Application via Studielink

Introduction

Getting started in Studielink

We are pleased that you have decided to apply for a Bachelors

Go to www.uu.studielink.nl. To change the language settings,

programme at Utrecht University (UU). With this manual, we guide

minimize the Help-menu and select the language of your choice.

you through the necessary steps to complete your application at

When selecting German, some questions are asked in Dutch and

Utrecht University. This instructions manual is intended for students

Utrecht University will communicate with you in English.

who have obtained their diploma outside the Netherlands1.

> Applying via Studielink is a 3-step process:
The application procedure is divided into two parts:

Step A. Username, password and personal details

Part 1. Application via Studielink (the joint online

Step B. Previous education

application tool for higher education in the Netherlands);

Step C. Add new enrolment

Part 2. Application at Utrecht University.

If you obtained your diploma at a Dutch high

school, please follow the instructions at our website:
www.uu.nl/bachelors/stappenplan-inschrijven

Utrecht University | Enrolment in a Bachelors programme

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Part 1. Application via Studielink

02

Step A. Username, password and personal details

> Our administration

system only recognizes

Foreign or Dutch address?

the grave accent,

the acute accent, the

If you only have a foreign address you need to log in as follows:

umlaut, the tilde and

> Click on apply for username and password under the button

the cedilla (as in , , , and ). When your name contains any

log in via Studielink to create a Studielink account.

other character, such as , please leave out the accent (just

enter a).

If you are registered with a Dutch municipality, you have to

> A number of nationalities are listed under Citizen of

log in using a DigiD:

> Enter the address at which you are registered at the municipality.

> Go to www.digid.nl, click on Request DigiD username. It takes

about five working days before you receive your DigiD. Apply
for your DigiD about one month before the official deadlines for
enrolment set by your Bachelors programme.

If you wish to receive your mail on a different address you can tick
the box my mail address is not the same as my home address.
> Please enter your street, street number and any addition in
this order: e.g., Mallow Street 22 E. By addition is meant any
addition to the street number.

Personal details

> If you have any other additions apart from the street number,
they can be entered in the field Other address details.

Enter your personal details, keeping the following in mind:

> First (given) names: please enter all first names that are

When you have created your account you will receive a password

mentioned in your passport or identity card. If you do not have

for Studielink by email. This email will be sent to the email address

an official first name in your passport enter a full stop (.) only.

you have entered when creating your account.

Utrecht University | Enrolment in a Bachelors programme

Part 1. Application via Studielink

03

Step C. Add new enrolment

1. Click on Add new enrolment.

Step B. Previous education

2. Select the correct academic year. Each academic

year runs from September 1st until August 31st.

Log in to Studielink and add information about your

previous education:
1. Click on Add previous education.
2. Indicate whether you have already received your previous
education diploma by clicking either yes or not yet.

3. Select University when you need to choose an

institution of Higher Education.
4. Select Bachelors programme when you need to
choose a Study programme.
5. Select Universiteit Utrecht as your educational institution.

3. Choose your (expected) diploma.

6. Select the Bachelors programme for which you wish to apply.

4. Select the country where you obtained your diploma.

7. Check your data and click on Confirm study programme.

5. Select the diploma. If your previous education diploma

8. If this will be your first year at Utrecht University,

is not listed, select Other.

6. If you have selected Other, please enter the name
of your previous education diploma.
7. Check whether your entered information is correct,
and click on Confirm.

Utrecht University | Enrolment in a Bachelors programme

we advise you not to change the starting month.

9. The enrolment format for all Utrecht University
applicants is student.
10. Select yes for the start in the first year.
11. Click on Confirm starting date.

Part 1. Application via Studielink

04

Part 2. Application at Utrecht University

On this page, you find an overview of the steps you need to take

Step A. Action checklist

to complete your application at Utrecht University. Please follow the

instructions carefully. We strongly recommend that you complete
your application as early as possible. The sooner you complete
your application, the sooner you will receive a decision on your

admission.

Step A. Email digital documents

Send all application documents by email to:
> Email address: admissiondocuments@uu.nl

Utrecht University | Enrolment in a Bachelors programme

Your passport copy

A certified copy of your diploma
OR a certified statement of your school, with the
name of the diploma you will obtain and when,
and the subjects in which you will be examined
A certified copy of your transcript
Official translations of your diploma and
transcript (if documents are not in Dutch,
English, French, German or Spanish)
Proof of your proficiency in English and/or Dutch
Your motivation letter (only if you are applying
for Economics and Business Economics)

Important:
> Name your files as follows:
student number.type of document.
For example: 1234567.diploma.pdf
> In all email correspondence enter
your student number in the
Subject line.
> Please use the following file
formats: .pdf, .docx or .doc

Part 2. Application at Utrecht Universty

05

Step B. Send in certified

documents by post

Step C. Pay the application fee if applicable

Go to http://www.uu.nl/bachelors/en/application-fee

Send certified hard copy

and pay the application fee.

documents to the following

address:
> Utrecht University
International Office

Frequently Asked Questions

Undergraduate Admissions
Heidelberglaan 8, 3584 CS

What is a certified copy?

Utrecht, The Netherlands

A certified copy is a photocopy of your original diploma or

transcript, carrying an official stamp and signature from the

Step B. Action checklist

A certified copy of your diploma

OR a certified statement of your school, with the name of
the diploma you will obtain and when, and the subjects
in which you will be examined
A certified copy of your transcript
Official translations of your diploma and transcript (if
documents are not in English, Dutch, French, German or
Spanish)

university that issued the original document. Please take a

look at the animation about certification http://www.uu.nl/
bachelors/en/forms-documents

Can Utrecht University process my application

based on just my digital documents?
Unfortunately not. We can only start processing your application
once we have received the certified hard copies by post. These hard
copies are necessary because we need to check the authenticity
of your diploma and transcript, before we can evaluate your
qualifications.

Utrecht University | Enrolment in a Bachelors programme

Part 2. Application at Utrecht Universty

06

English and/or Dutch (if applicable)

What is an official translation?

before May 15th. If you do not need a

Translations must be made by a sworn translator. Translations by

visa, you have until the starting date of

other parties, for example a lawyer, are not accepted. In exceptional

the programme. For limited enrolment

cases, we accept translations from the British Council, but always

programmes different language test

check first with the International Office (admissionsoffice@uu.nl).

deadlines may apply. You will be

informed about the deadline in the admissions

Do I have to pay the application fee?

decision letter.

Applicants must pay an application fee of 100 euro, otherwise

non-refundable.

I am already studying at a university, should I send

in proof of this education?

The application fee is not required of:

If you are currently studying at a university, please also send in a

> exchange students currently registered at Utrecht University

certified copy of your transcript.

the application will not be considered. The application fee is

> students with a refugee status in the Netherlands

> students who have obtained an International or
European Baccalaureate diploma
> students with a diploma originating from an EU/EEA country,

When must I apply for the Nuffic certificate?

Applicants from China must apply for a Nuffic
Certificate. The Dutch Immigration and Naturalisation

a VWO diploma from the Dutch Antilles or Surinam, or a

Service (IND) will not process Chinese visa applications without

Maturittszeugnis from Switzerland.

this document.
Apply for the Nuffic Certificate at the same time you apply for

When should I hand in my language test results?

admission at Utrecht University, otherwise your application

If you need a visa, we must have received proof of proficiency in

cannot be processed. You can find more information and apply

for a Nuffic Certificate online at: www.nuffic.nl/nuffic-certificate

Utrecht University | Enrolment in a Bachelors programme

Frequently asked questions

07

MYdoc
ument
s

Contact information

Utrecht University International Office

Email: admissionsoffice@uu.nl

Can I get my documents back?

Tel: + 31 (0) 30 253 7000

Unfortunately not. All documents you send to us become the

Fax: + 31 (0) 30 253 2627

property of Utrecht University and will not be returned to you. So

Telephone hours: Monday to Friday

do not send originals. Make extra copies for yourself, if necessary.

between 10.00-12.00 and 13.00-15.00.

Please note that incomplete application files will be kept in our

archives for a maximum of one year.

Visitors address
Administration Building

Any other questions?

Heidelberglaan 6

If you experience any difficulties using Studielink, please go to

De Uithof

the Studielink Q&A for answers to frequently asked questions.

3584 CS Utrecht

Click on I have a question.

Opening hours:
For questions about the admissions procedure for international

Monday to Friday

students, please go to: www.uu.nl/internationalstudents

between 11.00-16.00

Utrecht University | Enrolment in a Bachelors programme

Contact information

08