Using InTouch+

InTouch+ is an online facility serving prospective meeting participants, nominators and approvers from the IAEA’s Member
States. InTouch+ is the improved and expanded successor to the Technical Cooperation Department’s InTouch platform.

After registering on NUCLEUS, prospective meeting participants may apply through InTouch+to attend IAEA meetings, training courses,
fellowships, scientific visits or other TC events. Project counterparts and country-level approval authorities (National Liaison Officers,
Assistants, National Coordinators for Regional Projects) may use InTouch+ to review and approve nomination requests for TC events.
An important new feature of InTouch+ is that it may be used for approving nominations for events under the IAEA’s Regular Programme.
National atomic energy authorities, permanent missions and foreign affairs ministries interested in using this facility should write to
InTouchPlus.Contact-Point@iaea.org.

Overview ........................................................................................... 2 Creating a new application................................................................ 8

Before you start .............................................................................. 3 Viewing your past participation......................................................... 11
Opening InTouch+ ........................................................................... 4 Endorsing applications (project counterparts) .............................. 12
Creating and managing your InTouch+ profile.............................. 5 Approving applications (country-level authorities) ...................... 14
Adding or changing an institute .................................................... 6 Frequently asked questions ............................................................. 16
Viewing your applications and their status .................................. 7
Overview

InTouch+ is a facility on the IAEA’s NUCLEUS platform. Hence, every user of InTouch+ must be a registered NUCLEUS user.

There are three kinds of InTouch+ user:

Participants: Every InTouch+ user is a prospective event participant. Using InTouch+ a participant may view available IAEA events and submit
requests to attend one or more events. Each request will include profile information. The participant enters some of this profile information in
InTouch+ and some on the IAEA’s recruitment platform. Once entered, this profile information will be available for every request the participant
makes. The participant can update this information whenever necessary.

Project counterparts* are responsible for the overall management and implementation of a TC project in their country. They conduct the first-
level review of participant requests in InTouch+ and endorse the requests for country-level approval.

Country approvers approve nomination requests on behalf of their country. Country approvers may be designated national liaison officers*,
national liaison assistants, national coordinators, designated members of national atomic energy agencies, permanent missions or ministries of
foreign affairs.

All these users perform their roles – application, endorsement, approval – using different tabs within InTouch+.

*For more information on the roles of project counterparts and national liaison officers please see https://www.iaea.org/technicalcooperation/programme/Prog-Man/Roles/index.html

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Before you start

If you are a completely new user, go to https://nucleus.iaea.org and click Register. You will be taken to the NUCLEUS registration page, where you may create
your NUCLEUS account. This registration will serve for all NUCLEUS applications, including InTouch+:

Next, if you have not already done so, go to the IAEA’s recruitment platform at https://iaea.taleo.net/careersection/ex/jobsearch.ftl and create your recruitment
profile:

N.B. Please make sure you provide the same email address in both registrations. This will enable your InTouch+ profile to synchronize with your recruitment
profile.

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Opening InTouch+

Go to https://nucleus.iaea.org, enter InTouch+ in the search field and press Enter. You will be taken to a sign-in page. Enter the username and password you
chose when you registered for NUCLEUS, then click the Sign in button:

The My InTouch+ page will open. From here you can

• Create and manage your InTouch+ profile
• Link your InTouch+ profile with your recruitment profile
• Link to your home institute
• Apply to attend an IAEA event
• View your event applications
• View your mailbox
• View your involvements
• Endorse an application (if you are a project counterpart)
• Approve an application (if you are a country approver)
• Change your language setting (in the top right-hand corner):
InTouch+ is in English, French and Spanish

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Creating and managing your InTouch+ profile

On the upper left-hand side of your My Profile page click Edit Profile. This will open your profile for editing:

Enter your basic personal details, including your home address, passport details, correspondence email and health and radiation-related information. The
email address must be the same as the email address you entered in your recruitment profile. All communication from InTouch+ relating to your applications
will be sent to this address. It is also recommended that you keep your Health and Radiation related data up-to-date: please upload any related attachments
such as medical certificates and your occupational exposure history. When you have completed your entries, click the Save button.

Some of the data in your InTouch+ profile is drawn from your recruitment profile. To ensure that your InTouch+ profile is up-to-date with any changes you have
made to your recruitment profile, click the Refresh Personal History Form on the upper left-hand side of your My Profile page. To see your recruitment
profile, click View stored Personal History Form.

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Adding or changing an institute

InTouch+ allows you to be associated with one organization or institute which you may be representing at an IAEA event. (You may attend events associated with
your country of nationality or with the country of your institute.) The institute is shown in the My Institute panel on the lower right-hand side of your My Profile
page. If you wish to enter a new institute or change an existing one, click Link to a Home Institute. This will open the Institute Selection page:

Here you can search for and select the institute, which must already be listed in InTouch+. If your institution is not listed, you may request that it be added by
clicking Propose New Institute and entering the necessary details.

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Viewing your applications and their status

Click the Applications link on My InTouch+. This will open the My Applications page,
where you will see a list of all the IAEA events in which you have applied to participate
and the current status of each application. If you have many applications listed, you may
search for a particular application using the criteria in the Search area.

Each listed application contains hyperlinks which you

may click for more details:
• Application #: Click to open your nomination
request. Once submitted, this information
cannot be edited. ‘History and Forward’ shows
the progress of your nomination request. The
‘Documents’ tab shows profile-related documents
you have uploaded, as well as application-related
documents. Here you will also find event-related
documents such as the terms of reference,
announcements for abstracts and visa information
letters, as well as information specific to your
application, such as an offer letter.
• Reference: click for information about the
TC Project, the IAEA staff and the project
counterparts involved in this project.
• Participant: click to open your Personal History
Form.
• Status: click to see details of the approval flow of
this nomination request.

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Creating a new application

In My InTouch+ click the Applications link.

This will open the My Applications page. Now

click the Create Application button on the upper
right-hand side of the screen.

A nomination form will open. Here you should first select the nominating country for which you will be attending the event. This may be
your country of nationality or the country of your institute. The events you may apply for will be governed by this selection.

At this point you may

also wish to check the
profile being submitted
with this application. You
may see this by clicking
open the Profile tab;
note that the information
shown in this tab may
not be changed here. If
you wish to change your
profile, go back to the
My Profile screen and
follow the directions in
page 5 of this guide.

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 Having selected your nominating country, you should now choose
the events relating to that country. In the nomination form, click the
magnifying glass to the right of the Event field. This will produce
a list of available events. If there are many entries, you may search for
the one that interests you by entering search criteria in the available
field. Having found the event you wish to apply for, select it by clicking
on its row. Then click OK.

You will now be presented with a Request to Attend form. Complete all the
fields in this form. If appropriate, you may attach supporting documents by
clicking the Upload Document link. When you have completed your entries,
click the Save button.

You will notice that a number of new tabs have appeared on the
Nomination Form page. Click the Submission tab.

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 If this application is for a fellowship or scientific visit, indicate whether supervisor approval
has been obtained, by entering a check (tick) in the appropriate box and typing in the
supervisor’s name. When you are ready to submit, click Submit to Project Counterpart. (If
no project counterpart exists, the Submit to Project Counterpart button will be greyed out,
and you should click the Submit to National Liaison Officer/Coordinator button to request
immediate country-level approval.)

Complete your submission by

sending a notification to the project
counterpart. Their email address will
be entered by default. If necessary
you may change this and/or add
further addressees. Now click the
button labelled I agree and submit
the application.

The counterpart will check the

application and submit the form
through InTouch+ to the National
Liaison Officer for approval.

The application will be listed on your My InTouch+ page in the section headed My Requests.

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Viewing your past participation

By clicking open the Involvements tab you can see a list of all the IAEA events
which you have attended in the past.

If many events are shown, you

may filter the list by entering
search criteria in any of the six
fields on the page and clicking
Search.

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Endorsing applications (project counterparts)

Project counterparts are notified by email that their endorsement is required. The counterpart will find the relevant application by going to the Institute page:

If there are many entries, you may search

for the one that interests you by entering
search criteria in the available field.

Open the application by clicking on the

hyperlinked number in the Application #
column.

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Click the Submission tab and check the submission details.
You may endorse the request by clicking the Submit to
National Liaison Officer/Coordinator button.

Complete the endorsement by sending a notification to the

country authority. Their email address will be entered by default.
If necessary you may change this and/or add further addressees.
Now click the button labelled I endorse and submit this
application.

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Approving applications (country-level authorities)

National Liaison Officers and other country-level authorities are notified by email that their approval is required. The authority will find the relevant application by
going to the Country page:

If there are many entries, you may

search for the one that interests you by
entering search criteria in the available
field.

Open the application by clicking on the

hyperlinked number in the Application #
column.

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Click the Submission tab to check the submission details.

To approve the request, click the Country Approval tab,

then click the Approve button.

Complete the approval by sending a notification to the the IAEA Project

Management Officer. Their email address will be entered by default. If
necessary you may add further addressees in the Cc line, such as the
participant or the project counterpart. Now click the button labelled I
approve and submit this application to IAEA.

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Frequently asked questions

What is a fellowship? What is an IAEA training course?

A Fellowship is specialized training for junior professionals. The training These are training events provided by the IAEA, in cooperation with
programme encompasses on-the-job training, long-term academic training, the Member State(s), where knowledge or skills in a particular field
sandwich courses and e-learning. Fellowships normally last at least one is transferred from one group of individuals (lecturers) to another
month. (participants). Course topics are closely aligned with the TC project work
plan. The main purpose of this training is to bolster Member States’
IAEA Fellowships can be awarded as part of a technical cooperation
management and technical capacity.
project or on an individual basis as a direct contribution to the manpower
development of the country’s atomic energy programme. They provide There are three major types of training course: interregional, regional and
opportunities for the training of the necessary personnel to undertake the national. Interregional courses train participants from two or more regions;
development of atomic energy applications for peaceful purposes in their own regional, from one region; and national, from one Member State. Regional
countries. courses may be part of Cooperative Agreements (AFRA, ARCAL, ARASIA,
and RCA) or other regional projects.
The application forms for fellowships must be submitted to the IAEA through
governmental channels and priority is given to requests associated with
projects of direct benefit to the Member States.

What is a scientific visit? What is a meeting?

A scientific visit is a specialized programme for experienced professionals who Meetings are events organized by the IAEA where experts and/or
hold a senior advisory or management position. Scientific visits usually last a participants come together to discuss, analyse and evaluate technical or
maximum of two weeks, and take place in no more than two countries. managerial aspects of a TC project or programme. Meetings also serve as
a venue for professional exchange and for developing recommendations in
The application forms for scientific visits must be submitted to the IAEA
different fields related to the TC programme.
through governmental channels. Priority is given to requests associated with
projects of direct benefit to the Member States.

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What are expert/lecturer assignments? On which browsers can I use InTouch+?
TC project personnel, who are funded from TC funds, may be employed as InTouch+ should work on all current browsers. It has been tested on
TC International Experts or as lecturers, depending on their functions. Internet Explorer version 11 and Google Chrome version 56.
International Experts (IEX) are individuals hired to provide advice, on-
the-job training or technical analysis and offer recommendations towards
achieving TC project objectives.
Lecturers are individuals hired to transfer technical knowledge and skills to I have a system issue or a question that isn’t answered here
training course participants. Please write to InTouchPlus.Contact-Point@iaea.org. If you are
reporting a system issue, provide as much detail as possible, including
To apply for an expert/lecturer assignment, register on the IAEA’s
your user name and any relevant application number. Please also include a
recruitment platform and complete your profile under the Requisition Title
screenshot of any error message you receive.
“Expert/Lecturer Technical Cooperation Programme”.

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