Competency Mapping - Health Care
Competency Mapping - Health Care
HEALTH CARE
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Competencies for Health Care
Sr.No. Index
1 • What is Competency
• Type of Competency
3 Competency Model
4 Competency Framework
Competency for Others
Threshold Competencies
Differentiating Competencies
Functional Competencies
√ Clinic
√ Call Centre
√ Information Technology
6 Measures of Competency
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1. What is Competency?
a. To know competency, first of all we should know the difference between competence and competency.
Competence’ means a skill and the standard of performance reached (What people can do), while ‘Competency’
refers to the behaviour by which it is achieved (Focused on how they do it), shown in Fig. 1.1.
Competence Competency
Skill-based Behaviour-based
Competencies are the characteristics of a manger. This goes along with our promise that
competency is a characteristic of a person.
c. Types of Competencies
1) Threshold Competency
2) Differentiating Competency
3) Functional Competency
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ASPECTS OF COMPETENCY MAPPING – HEALTH CARE
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3. Health Care Competency Model :
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4a. Health Care Competency Framework
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THRESHOLD COMPETENCIES
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Functional Basic Advance Expert
√ Does not waste supplies, √ Eliminates nonessential activities. √ Ensure that all activities add
inventory or office materials value either by lifting potential
√ Identifies wasteful practices and
√ Respects the property of revenue or reducing or
opportunities for optimizing
organisation and takes steps controlling cost.
resources used
to prevent damage to √ Considers costs, benefits and
Cost Consciousness materials or equipment. risks when making and
implementing decisions.
√ Suggest cost-saving measures
√ Sets overall direction for how
resources and assets can be
used effectively
√ Does more than what is √ Identify what needs to be done and √ Fosters an environment that
normally required in a takes action before being asked or anticipates and acts upon
situation before situation requires it. potential threats and / or
√ Works independently opportunities.
√ Takes actions to avoid or minimize
completes assignment without potential problems or maximize √ Defines and addresses high
constant supervision potential opportunities in the future level challenges that have the
Initiative by drawing on extensive personal potential.
experience. √ Encourages initiative in others
√ Implements contingency plans
when crises arise.
√ Proactively anticipate and address
the concerns of employees, PS,
upper management and customers
√ Take time to get to know co √ Keep conflict resolution √ Contributes to an environment
workers, to build rapport and professional and not personal where differences are valued
establish a common bond and encouraged
√ Attentive to understand the views
√ Develops and maintains the of others √ Recognizes others for
positive work relationship with contributions and commitment
√ Manages conflicts with others in
others
Relationship ways that preserve good relations. √ Encourage people to bring
Building √ Treat all the people with √ Resolves differences between difficult issue into the open.
dignity people using persuasion, diplomacy
√ Put his or herself in another and logic.
positions and demonstrate,
compassionate and
consideration and care
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DIFFERENTIAL COMPETENCIES
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FUNCTIONAL COMPETENCIES
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FUNCTIONAL COMPETENCIES – HEALTH CARE
1) Finance & Accounts:
Functional Basic Advance Expert
√ Detection of errors, frauds and √ Implements, documents,
illegal acts. and validates appropriate
√ Basic knowledge of Company √ Differentiates between
Law, Direct and Indirect Law, substantive and compliance
Labour Law. testing and knows which
audit procedure to apply.
√ Understands the role of the
Auditing internal auditor in the audit √ Advance Knowledge of
planning process. Company Law and Income
tax Law and Auditing and
√ Co – coordinating with Internal,
accounting standards and
statutory and tax Auditors for
Labour law
preparing Schedules and
Reports. √ Review internal audit
findings with auditor and
auditing management
√ Generating various MIS reports √ Conceiving, designing and
and monitoring movement of key supervising the preparations
business indicators viz. Debtors of MIS reports to provide
Control & Fund Flow Management, feedback to top management
Cost and inventory. on business performance.
√ Managements to facilitate the √ Preparation of MIS as per
decision making process. requirement of management.
Cost – Volume – Profit analysis. √ Development of MIS to align
√ Allocation of overhead costs, with business.
MIS - Financial
under applied and overhead √ Thorough knowledge of
Planning
treatment and causes, absorption business practices related to
and variable costing. the financial system’s
√ Working knowledge of the operations required to
organization’s business practices effectively work with financial
as they relate to the financial and program staffs in
system(s) the individual importing and / or
supports. reengineering financial
management systems
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Functional Basic Advance Expert
√ Knowledge of double entry √ Conduct research into generally
accounting concepts. accepted accounting principles.
√ Vendor Payment and √ Ability to identify and analyze
reconciliation, Bank software tools that facilitate the
reconciliation and branch processing or retrieval of
reconciliation. financial data.
√ Knowledge of TDS. √ Knowledge of checking bill, credit
√ Expert knowledge of Excel period and procedure of the
and Navision. payment.
Revenue -
Payment and Bank √ Ensure accuracy of bill √ Ensure timeliness and accuracy
generation, receipt of the of payment.
same and credit received in √ Ensure accurate statutory
co bank account. deduction.
√ Co- ordination with Bank as √ Monitoring the system and
per requirement. procedure followed by branch
accountant at clinic level.
√ Ensuring proper bank charges,
interest charged by bank as per
agreement.
√ Knowledge of direct and indirect
tax (Income tax, wealth Tax,
service tax etc).
√ Identifies tax issues, using an
understanding of basic tax laws
Taxation & applicable to the organization.
Finalization
√ Identifies tax implications and
analyzes alternative courses of
action.
√ Prepares timely tax return in
compliance with filing
requirements
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2) HRD & Personnel
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Functional Basic Advance Expert
√ Administrating performance √ Designing of Training Program. √ Designing the reward ,
appraisal system and engagement activity
√ Conducting training analysis.
method.
√ Devising Development plan
√ Based on performance appraisal for Star performance
√ Administrating Incentives suggesting various actions to
Performance method. management √ Delivering training programs
Management And
√ Co ordination of Training
Training & √ Implementing management √ Succession planning for Key
Development program.
decisions related to performance position.
√ √ Monthly review of all clinics and √ Creates Value based
call center and quarterly back organization culture.
office.
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3) DOCTORS
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Functional Basic Advance Expert
√ Knowledge of the psychological
and emotional functioning of
individual
√ Knowledge of alternative
medicine
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4) Operation & Administration
Functional Basic Advance Expert
√ Optimum Availability & √ To lay down proper system which √ To prepare MIS report on Cost
utilization of housekeeping keep the track of all bills received Volume Profit Analysis on
consumables. on time and after verification and purchase
approval send to accounts for
√ To Prepare , monitor, update payment √ To ensure no excess/ shortage
and appropriate format data of stock, at store or
base of all vendors at clinic √ To ensure no excess/ shortage of organizational level.
Level stock at Zonal Level. √ To Prepare , monitor , update
and appropriate format data
√ All expiry stock of medicine √ To Monitor, Ensure and supervise base of all vendors at
Material
or any other discarded on disposal of waste as per norms. Organization Level
Management
correct time and its proper
disposal. √ Revenue received from the same √ Deployment of cost efficient,
recorded and deposited. Transport Management System
√ To ensure no excess/ with 0% Damage of quantity,
shortage of stock at clinic √ To Prepare , monitor , update and loss in transit and timely
level appropriate format data base of all Delivery.
vendors at Zonal
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√ Timely payment of property tax.
√ Temporary Licenses for local
events management
√ To ensure Payment of Security
Deposit and Monthly Rental
Property Payments to the respective
Management And Property owner without late
Compliances payment charges
√ To surrender of Property on
cancellation of contractual period,
refund of security deposit to
Company
√ To renew of the Property on expiry
of period, execution of deeds, and
possession of property
√ Routine check of the whole √ Identifying Doctors Residence , Preparing budgets and adhering
premise & preparing a daily obtain leave and License to the budget for clinic
snag list consisting of all agreement and ensuring payment administration.
repair / maintenance & of Security deposit and monthly
requirement of the clinic & rent
sorting out the same within
minimum required √ Renewal, expiry notice and
reasonable time surrender of the premises and
√ Getting the work done from refund of security deposit.
Electrician, carpenter,
Plumber, Mason & Painter for √ Grooming & training of
all repairs of the clinic Housekeeping attendant
Clinic Vending M/c, Water
Administration Dispenser, TV/Live Media, √ Maintaining & checking check list
Fire Alarm, Fire for housekeeping at clinics
Extinguishers, CCTV, Medical
Equipment though AMC
provider or other √ Identifying team of Electrician ,
maintenance personnel carpenter , plumber and painter
for all repairs of the clinic ,
√ Maintain & Ensure the Vendor for AMC
attendance of Attendants
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√ To identify, Acquire, Deal , Occupy √ Take the approval for the
and take Possession of the New same & co - ordinate with
Property for Clinics, if required vendor , Decide the Target
date to put to use
√ To get prepared, executed and
New Projects properly documented all the √ Finalize the vendor (
documents related to the Property Architect ) for designing the
clinic & put forward to mgmt
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5) Call Centre
Functional Basic Advance Expert
√ Handling customer queries √ Calculate staff requirement √ Define work force
√ Providing product √ Calculate telephone resources management/ workforce
information optimization
√ Selling products or services √ Identify tasks to be
completed outside of the
team
√ List possible souces of
planning data
√ Identify processes for data
collection
√ Describe process for data
cleansing and adjustment
√ Describe the data sources for
outbound call workload
√ Develop both long and short
term forecasts of workload
√
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6) Clinics
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7) Information Technology
Functional Basic Advance Expert
√ Client Operating System - √ Server Operating System - √ Network Design (IP
Windows Xp, Vista, Windows 2003/2008 Addressing)
Win7,2000 √ Strong Backup Policy √ Data Centre (Server sizing,
√ Basic Computer Hardware & √ Licensing (Terminal & OS) power require, etc.)
Networking Knowledge √ Familiar with Backup Devices, √ Server Operating system –
√ Ms Office Server Hardware and Networking Windows 2003/2008
√ Installation of various Components √ Strong Backup Policy
Operating Systems and √ ADS,DNS,DHCP,GPO,WDS,RIS √ Licensing
related patches √ Patch Management
√ Updating Antivirus and √ Strong Server & Network & Data
Hardware /
removal of virus Security Concepts and Policy
Networking
√ Mail Configuration and √ Advance Email Server
Backup of Ms Outlook and Administration
Outlook Express √ Performance Monitoring and
√ Assembling Computer Capacity Planning
√ Installation of Hardware √ Minimum downline
Device √ Data Security
√ Quick resolution to trouble
shooting
√ IIS
√ Documentation
√ Development, Incorporation √ Business process/ requirement √ Business Process
of changes understanding Understanding
√ SSRS/Crystal Reports √ Gap analysis, workaround, design √ Quality standards adherence
√ Environment: Asp.net √ SSAS, SSIS, SSRS / Crystal √ Timely delivery
1.1/2.0/3.5 Report implementation
Software
√ Programming Language: √ System Analysis, Database √ Strong Knowledge of
Vb.net/C#.net, T-SQL Design and Modeling Business Functions
√ SDLC Fundamentals √ Licensing
√ Object Oriented Concept √ Sound Knowledge of Business
√ Documentation Functions
√ Database updates √ Database Security √ Strong Backup Policy
√ MS SQL Sever √ MS SQL Server √ Strong Knowledge of
(2000/2005/2008) (2000/2005/2008) DBA Business Functions
Developer √ SSAS, SSIS, SSRS / Crystal √ Licensing
Database √ SSRC/Crystal Reports Report
√ Programming Language: √ System Analysis, Database
Vb.net/C#.net, T-SQL Design and Modeling
√ SDLC Fundamentals
√ Documentation √ Database architecture
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understanding
√ Database fine Tuning
√ Database Optimization
√ Database and Application Security
& Disaster Management
√ Performance Tuning & Capacity
Planning
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Measures of Competency
Finance & Accounts
HOD Manager Asst. Mgr. Sr. Exec. Executive
Honesty E A A A A
Focus E A A B B
Threshold
Cost Consciousness E E A A A
Competency
Initiative E A B B B
Relationship Building E A B B B
Target Achievement E A A B B
Process Driven E A A A A
Differentiation
Time/Work/Mgmt/Planning E A A B B
Adaptability E A A B B
Auditing E E A
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HRD & Personnel
HOD Manager Asst. Mgr. Sr. Exec. Executive
Honesty E A B B B
Focus E A B B B
Threshold
Cost Consciousness E A A B B
Competency
Initiative E A B B B
Relationship Building E A A A B
Target Achievement E A A B B
Process Driven E A B B B
Differentiation
Time/Work/Mgmt/Planning E A B B B
Adaptability E A B B B
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Information Technology
HOD Manager Asst. Mgr. Sr. Exec. Executive
Honesty E A B B B
Focus E A B B B
Threshold
Cost Consciousness E A A B B
Competency
Initiative E A B B B
Relationship Building E A A A B
Target Achievement E A A B B
Process Driven E A B B B
Differentiation
Time/Work/Mgmt/Planning E A B B B
Adaptability E A B B B
IT SW IT SW IT SW IT SW
Hardware / Networking E E A A B A B A B
Functional Software E B E B E B E B A
Database E A E B E B E B A
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Clinic & Medical
City Clinic Patient
Doc TO Dispenser Cashier
Head Heads CE
Honesty E E A B B B A
Focus E E B B B B B
Threshold
Cost Consciousness A A B B B B B
Competency
Initiative A A B B B B B
Relationship Building E E A B A B B
Target Achievement E E A B A B B
Process Driven E A B B B B B
Differentiation
Time/Work/Mgmt/Planning A A B B B B B
Adaptability E E B B B B B
Homeopathy Knowledge E A B
Case Taking E E A
Functional
Consultation Skill A A A
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Operation & Administration
Manager Asst. Mgr. Sr. Exec. Executive
Honesty A A A A
Focus A A A A
Threshold
Cost Consciousness A A A A
Competency
Initiative A B B B
Relationship Building A A A A
Target Achievement A B B B
Process Driven A B A A
Differentiation
Time/Work/Mgmt/Planning A B A A
Adaptability E B B B
Material Management E A B
Clinic Administration E A B B
New Projects E A
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Call Centre
Asst. Mgr. Agent TL
Honesty A B A
Focus A B A
Threshold
Cost Consciousness A B B
Competency
Initiative A B B
Relationship Building A B B
Target Achievement A B B
Process Driven A B B
Differentiation
Time/Work/Mgmt/Planning A B B
Adaptability A B B
Functional
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