II.

ZB FORM PROCESS FLOW

( RE- EXPORT )

Importer & SA
Bank
SA / a) Issue of shipping note &
Issue 4
NVOCC / FF / FA CMO (if required)
1 Purchase Free Zone Authority
Order / 2 Submit freight b) Pre-advise TO
quotation and
Advise on finalise freight FA submit ZB1 (Export)
LC (if 7 electronically – FZA-
charges
required) EDI
8 Hold (if applicable)
Waiting for supporting
TO 9 Ship
document

Exporter Received Receive supporting TO loads

5 shipment/ 10 document 14
FA container on
Documents consignment to ship
1 a) Received details 11 Release hold
preparation 3 instruction for cargo Approve / reject
-Invoice Verifies 12 transaction
clearance 6 booking
-Packing b) Prepare ZB1 information Update to TO on ZB1
List (Export) 13 (Export) release
-Shipping
Instruction

C: Customs D: Ports &

B: Inland Transportation &
A: Documents Preparation Clearance Terminal
Handling
& Tech Control Handling

1
No Process Flow Document Process Time Cost

1 Importer issues purchase order to exporter. LC advise is Purchase 2 Working Days Input from
issued by the bank (for applicable shipments). Order (LC Advise) FMM on cost

Exporter prepares commercial invoice, packing list & Letter of

shipping instruction (after the order is confirmed). Credit
1 Day
*Shipping booking can be done in advance. Invoice (Document
*Shipping instruction when all details are available. Packing list Preparation)

Shipping Overall – 2 days

instruction

2 Submit freight quotation and finalise freight charges with Freight 1 day No cost
shipper: Quotation A

- Receive and accept booking from shipper. Shipping

instruction
- Provide shipper with booking confirmation.

*Freight quotation and freight charges can be done in

advance

3 a) Exporter books container with SA through FA. ZB1 (Export) Overall – 2 days RM0.88 per
kb
b) Prepare ZB1 (Export) Form. EDI fee
(RM30) - FA

2
No Process Flow Document Process Time Cost

4 a) SA sends CMO to FA. CMO 2 hours No cost

Manual +
b) Booking pre-advise is sent to TO. Electronic

5 TO receive shipment / consignment details as export pre- Online 1 minute No cost

advise through online or EDI.

6 Port operator verifies the container details. The container Export pre- 5 minutes No cost
is stacked in the container yard based on declared export advise details
vessel.

B
7 FA submit electronic ZB1 (Export) from through FZA-EDI ZB1 (Export) 5 – 60 minutes RM0.88 per
system. Online kb
EDI fee
FZA received ZB1 (Export). Receiving approx. (RM30)- FA
30 minutes.

Processing in 60
minutes after
receiving complete
declaration

3
No Process Flow Document Process Time Cost

8 Hold, if supporting document needed. - 1 minute No cost

9 FZA waiting for supporting document to be submitted by - Up to 48 hour No cost

FA. until supporting
document
submitted

10 Receive supporting document. ZB1 (Export) 5 – 10 minutes No cost

Invoice /
Packing List B

11 FZA release hold on electronic declaration. - 1 minute No cost

12 FZA approve / reject declaration. - 1 minute No cost

13 A copy of approved ZB1 (Export) transactions 30 minutes No cost

electronically send to TO to update information and for
release.
No Process Flow Document Process Time Cost

14 TO loads container on to export ship / vessel. Loading List 2 minutes No cost

+ Bay Plan
C
Legend (Re-Export from Free
Commercial Zone Flow):
• LC – Letter of Credit
• SA – Shipping Agent
• NVOCC – Non Vessel Operating Common Carrier
• FF – Freight Forwarders
• FA – Forwarding Agent
• ZB1 (Export) – Free Zone Authority declaration
form for export from Free Commercial Zone
• CMO – Container Movement Order
• FZA – Free Zone Authority
• TO – Terminal Operator/Port Operator
• FZA-EDI – Free Zone-EDI System 6
I. ZB FORM PROCESS FLOW
SA / FF
(IMPORT)
Exchange Bill of Lading for
5
Delivery Order
Submit Manifest to
6
Customs / TO
PIAs / OGAs 7 To submit discharge list to
TO, 6 hrs. prior vessels
2 Approval of Import arrival
Permit PIAs / OGAs

10 Physical
Importer
inspection if FA
applicable
Documents 15 Prepare RFD and
1 preparation FA / FF / WO Grant Approval CMO
11
including (if by endorsement 16 Pay port charges
Received
applicable) 3 of ZB1 (Import)
instruction for
form Advice TO on
- Application of cargo clearance Free Zone Authority 17 container pick up
Import Permit
- Including (if to warehouse)
- Collecting Document 8 Receive ZB1 (Import)
shipping preparation (if 18 Pass the Gate
Hold document if need pass to TO (if to
documents applicable) 9
supporting warehouse)
from bank
FA prepare and
4 submit ZB1 Received supporting
12
(Import) documents
electronically - 13 Release Hold
FZA-EDI
14 Approved

C: Ports &
B: Port Authority Clearance
A: Documents Preparation Terminal
& Tech Control
Handling
No Process Flow Document Process time Cost
1 Importer prepares necessary documents, including : Pre-arrival

- Application of Import Permit (if applicable). Import Permit RM 30 (market

Rate)
- Collecting shipping documents from banks. Shipping RM 150 (Tariff)
Documents
D/O
2 PIA / OGA approve Import Permit (if applicable). Import Permit Pre-arrival RM 5 – RM 20

A
3 Importer instructs FA / FF / WO to clear cargo (together with Bill of lading 1 day (all Same as Para
supporting documents such as bill of lading, permit, invoice Permit documents in 5
& packing list). Invoice order and for
normal
Packing List clearance)

4 FA / FF / WO prepare and submit ZB1 (Import) electronically Electronically 5 – 60 minutes. RM0.88 per
through FZA-EDI system. submission kb.

2
No Process Flow Document Process Cost
Time

5 SA / FF obtains delivery order (DO), including from Delivery order 20 minutes Collection of DO
shipping agent (that is, exchange Bill of Lading for DO). charge – P.Klang
(once free
electronic – Klang – RM30 per
no need to DO
pay) Shah Alam – RM50
Subang and
Petaling Jaya –
RM80
Others - RM 100

6 SA sends manifest to port operator and Customs within Manifest Pre-arrival RM110 per D/O fee
24 hours of arrival of vessel, in accordance with Section (RM130 for Freight
52, Customs Act 1967. In practice, they are allowed to Forwarders –
submit much earlier. Agency Fee)

EDI fee (RM30) per

B/L

RM0.88 per kb.

7 SA submits Discharge List to Port Operator, 6 hours prior Discharge List Pre-arrival No cost
to vessel arrival.

3
No Process Flow Document Process Time Cost

8 Received ZB1 (Import). ZB1 (Import) Receiving approx. Under No.

30 minutes. 4

Processing in 60
minutes after
receiving complete
declaration

9 Hold transaction if need any supporting document. Permit / AP / 1 minute No cost B

Approval
Letter /
Endorsement
by OGA
Bill of Lading
10 FA / SA submit hardcopy of declared ZB1 (Import) form to ZB1 (Import) OGA inspection No cost
OGA for endorsement of import permit / AP. OGA will time approx.: 30
conduct physical inspection (if applicable) during the minutes
arrival of container.
No Process Flow Document Process Time Cost

11 If the agent fulfill the requirements of import regulations / ZB1 (Import) 1 - 5 minutes No cost
procedures, OGA will endorse the back of hardcopy of Permit / AP
ZB1 (Import) form.

12 Authority receives ZB1 (import) supporting documents for ZB1 (Import) 2 – 5 minute No cost
clearance: Form

a) Basic supporting documents : Bill of Lading, Invoice Bill of Lading

and Packing List.
Invoice

b) Other supporting documents such as permit / Packing List

endorsement by OGA depending on transaction type. B
Permit /
Endorsement
by OGA

13 Release Hold 1 minute No cost

14 Approved 1 minute No cost

No Process Flow Document Process Cost
Time
15 FA prepare Request For Delivery (RFD) and submit to SA. SA RFD Within 2 No cost
will advise on Container Movement Order (CMO) to indicate CMO Hours
where the empty container is to be returned to. FA send RFD to
TO to send the container to CFS / distripark warehouse.

16 TO verifies that SA has released container through Delivery Delivery Order 1-2 No cost
Order or Electronic DO (EDO). Electronic DO minutes
FA pay port charges to TO. 10-15
Supporting document required is port pass / Mykad for biometric seconds
verification C

17 FA then advise the TO to pick-up the container and send to Gate-pass/EIR 1 hour No cost
designated warehouse.
Online 1 min

18 FA pass the gate-pass to TO for the transfer of container to the Gate-pass No cost
warehouse.
Legend (Import into Free Commercial
Zone Flow):
• PIAs – Permit Issuing Authorities
• OGA – Other Government Agencies
• FA – Forwarding Agent
• FF – Freight Forwarders
• WO – Warehouse Operator
• FZA-EDI – Free Zone-EDI System
• SA – Shipping Agent
• CMO – Container Movement Order
• RFD – Request For Delivery
• TO – Terminal Operator/Port Operator
• ZB1 (Import) – Free Zone Authority declaration form for import into
Free Commercial Zone