Powerpoint For Microsoft 365 Powerpoint 2019 Powerpoint 2016 Powerpoint 2013

Basic tasks for creating a PowerPoint presentation
PowerPoint for Microsoft 365 PowerPoint 2019 PowerPoint 2016 PowerPoint 2013 More...
PowerPoint presentations work like slide shows. To convey a message or a story, you
break it down into slides. Think of each slide as a blank canvas for the pictures and
words that help you tell your story.
Newer versionsOffice 2010
Choose a theme
When you open PowerPoint, you’ll see some built-in themes and templates. A theme is
a slide design that contains matching colors, fonts, and special effects like shadows,
reflections, and more.
1. On the File tab of the Ribbon, select New, and then choose a theme.
PowerPoint shows you a preview of the theme, with four color variations to choose from
on the right side.
2. Click Create, or pick a color variation and then click Create.
Read more: Use or create themes in PowerPoint

Insert a new slide
 On the Home tab, click the bottom half of New Slide, and pick a slide layout.
Read more: Add, rearrange, and delete slides.
Save your presentation
1. On the File tab, choose Save.
2. Pick or browse to a folder.
3. In the File name box, type a name for your presentation, and then choose Save.
Note: If you frequently save files to a certain folder, you can ‘pin’ the path so that it is
always available (as shown below).
Tip: Save your work as you go. Press Ctrl+S often.
Read more: Save your presentation file

Add text
Select a text placeholder, and begin typing.
Format your text
1. Select the text.

2. Under Drawing Tools, choose Format.
3. Do one of the following:

 To change the color of your text, choose Text Fill, and then choose a
color.
 To change the outline color of your text, choose Text Outline, and then
choose a color.
 To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform,
choose Text Effects, and then choose the effect you want.
Read more:
 Change the fonts

 Change the color of text on a slide
 Add bullets or numbers to text
 Format text as superscript or subscript
Add pictures
On the Insert tab, do one of the following:
 To insert a picture that is saved on your local drive or an internal server,

choose Pictures, browse for the picture, and then choose Insert.
 To insert a picture from the web, choose Online Pictures, and use the search box
to find a picture.
Choose a picture, and then click Insert.
Add shapes
You can add shapes to illustrate your slide.
1. On the Insert tab, select Shapes, and then select a shape from the menu that
appears.
2. In the slide area, click and drag to draw the shape.
3. Select the Format or Shape Format tab on the ribbon. Open the Shape
Styles gallery to quickly add a color and style (including shading) to the selected shape.
Add speaker notes
Slides are best when you don’t cram in too much information. You can put helpful facts
and notes in the speaker notes, and refer to them as you present.
1. To open the notes pane, at the bottom of the window, click Notes .

2. Click inside the Notes pane below the slide, and begin typing your notes.
Read more:
 Add speaker notes to your slides

 Print slides with or without speaker notes
Give your presentation
On the Slide Show tab, do one of the following:
 To start the presentation at the first slide, in the Start Slide Show group,

click From Beginning.
 If you’re not at the first slide and want to start from where you are, click From
Current Slide.
 If you need to present to people who are not where you are, click Present
Online to set up a presentation on the web, and then choose one of the following
options:
 Broadcast your PowerPoint presentation online to a remote audience
 View your speaker notes as you deliver your slide show.
Get out of Slide Show view
To get out of Slide Show view at any time, on the keyboard, press Esc.
Tips for creating an effective presentation
Consider the following tips to keep your audience interested.
Minimize the number of slides
To maintain a clear message and to keep your audience attentive and interested, keep
the number of slides in your presentation to a minimum.
Choose an audience-friendly font size
The audience must be able to read your slides from a distance. Generally speaking, a
font size smaller than 30 might be too difficult for the audience to see.
Keep your slide text simple
You want your audience to listen to you present your information, instead of reading
the screen. Use bullets or short sentences, and try to keep each item to one line.
Some projectors crop slides at the edges, so that long sentences might be cropped.
Use visuals to help express your message
Pictures, charts, graphs, and SmartArt graphics provide visual cues for your audience to
remember. Add meaningful art to complement the text and messaging on your slides.
As with text, however, avoid including too many visual aids on your slide.
Make labels for charts and graphs understandable
Use only enough text to make label elements in a chart or graph comprehensible.
Apply subtle, consistent slide backgrounds
Choose an appealing, consistent template or theme that is not too eye-catching. You
don't want the background or design to detract from your message.
However, you also want to provide a contrast between the background color and text
color. The built-in themes in PowerPoint set the contrast between a light background
with dark colored text or dark background with light colored text.
For more information about how to use themes, see Apply a theme to add color and
style to your presentation.

Powerpoint For Microsoft 365 Powerpoint 2019 Powerpoint 2016 Powerpoint 2013

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Powerpoint For Microsoft 365 Powerpoint 2019 Powerpoint 2016 Powerpoint 2013

Uploaded by

Basic tasks for creating a PowerPoint presentation

PowerPoint for Microsoft 365 PowerPoint 2019 PowerPoint 2016 PowerPoint 2013 More...

Newer versionsOffice 2010

1. On the File tab of the Ribbon, select New, and then choose a theme.

2. Click Create, or pick a color variation and then click Create.

Read more: Use or create themes in PowerPoint

Read more: Add, rearrange, and delete slides.

Save your presentation

Tip: Save your work as you go. Press Ctrl+S often.

Read more: Save your presentation file

Select a text placeholder, and begin typing.

Format your text

1. Select the text.

3. Do one of the following:

 Change the fonts

On the Insert tab, do one of the following:

 To insert a picture that is saved on your local drive or an internal server,

Choose a picture, and then click Insert.

You can add shapes to illustrate your slide.

1. To open the notes pane, at the bottom of the window, click Notes .

 Add speaker notes to your slides

On the Slide Show tab, do one of the following:

 To start the presentation at the first slide, in the Start Slide Show group,

Get out of Slide Show view

Tips for creating an effective presentation

Consider the following tips to keep your audience interested.

Minimize the number of slides

Keep your slide text simple

Use visuals to help express your message

Make labels for charts and graphs understandable

Use only enough text to make label elements in a chart or graph comprehensible.

Apply subtle, consistent slide backgrounds

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