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Staff Company Item Unit Sales Delivery

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Name: ____________________________________ Date:_________________

Class: _______________________

Exercise 1 – MS ACCESS (Database)

1. Using a suitable database package, import the file N7STOCK.CSV


2. Assign the following data types to the fields.

Field name Data type


Staff Text
Company Text
Item Text
Unit Numeric / Currency / 2 decimal places
Sales Numeric / Integer
Delivery Boolean / Logical

Ensure that you use these field names. You may add another field as a primary
key if your software requires this.

3. Save a screen shot showing the field names and data types used. Print a copy of
this screen shot. Make sure that your name, class and school name are included on this
printout.

4. Insert the data for the following three records:

Check your data entry for errors.

5. Save the data.

6. Produce a report which:

• has a page orientation of portrait


• fits on a single page
• shows only the records where the Company is Patel or Dudley or
Simplex
• contains a new field called Cost which is calculated at run-time. This field
will calculate Unit price multiplied by Sales
• has the Cost field set as Currency with 2 decimal places
• shows only the fields Company, Item, Unit, Sales and Cost
• shows this data and the field names in full
• sorts the data into ascending order of Cost (with 0.57 at the top)
• includes the heading Patel or Dudley or Simplex at the top of the page
• has your name, class and school name on the right in the footer.

7. Save and print this report.

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8. Produce a report which:

• has a page orientation of portrait


• fits on a single page
• shows only the records where Delivery is Yes and the words A4 and File
appear as part of the Item field
• shows only the fields Company, Item, Staff
• shows this data and the field names in full
• sorts the data into ascending order of Staff (with IS at the top) and then
descending order of Company
• includes the heading A4 files delivered at the top of the page
• has your name, class and school name on the left in the footer.

9. Save and print this report.

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