MS Access MCQ Questions

1. When a picture or other graphic image is placed in the report header section it will
appear____

a. Once in the beginning of the report

b. At the top of every page
c. Every after record break
d. On the 1st and last pages of the report

2. Cascade delete option

a. is used to delete all the records of all tables in a database

b. will repeat the recent delete operation to all the records of current table
c. is available in Edit relationship dialog box which makes sure that all the related records will be
deleted automatically when the record from parent table is deleted
d. None of above

3. This data type allows alphanumeric characters and special symbols.

a. text
b. memo
c. auto number
d. None of the above

4. Query design window has two parts. The upper part shows

a. Name of fields, field type and size

b. Tables with fields and relationships between tables
c. Criteria
d. Sorting check boxes

5. In a database table, the category of information is called ____________

a. tuple
b. field
c. record
d. All of above

6. To create a new table, in which method you don’t need to specify the field type and size?

a. Create table in Design View

b. Create Table using wizard
c. Create Table by Entering data
d. All of above
Q. What MCQ Set offers for the candidates of computer jobs exams?

a. Downloads of MCQ Banks

b. Huge collection of MCQ questions
c. Online MCQ quiz
d. Subjective questions and answers

7. Which of the following is not a database object?

a. Tables
b. Queries
c. Relationships
d. Reports

8. In one-to-many relationship the table in ‘one’ side is called _______ and on ‘many’ side
is called _______

a. Child , Parent
b. Parent , Child
c. Brother , Sister
d. Father , Son

9. The third stage in designing a database is when we analyze our tables more closely and
create a ___________ between tables

a. relationship
b. Join
c. Query
d. None of these

10. Two tables can be linked with relationship so that the data integrity can be enforced.
Where can you find Relationship Command?

a. Home Tab
b. Create Tab
c. External Data Tab
d. Database Tab

11. This is the stage in database design where one gathers and lists all the necessary fields
for the database project.

a. data definition
b. data refinement
c. establishing relationship
d. none of the above
12. The two form layout types will display multiple records at one time are tabular and___

a. columnar
b. justified
c. date sheet
d. pivot table

13. The size of a field with Number data type can not be

a. 2
b. 4
c. 8
d. 16

Q. What MCQ Set offers for the candidates of computer jobs exams?

a. Downloads of MCQ Banks

b. Huge collection of MCQ questions
c. Online MCQ quiz
d. Subjective questions and answers

14. A small button with three dots usually displayed at the right of field properties box

a. Make button
b. Expression button
c. Build button
d. None of above

15. The size of Yes No field is always

a. 1 bit
b. 1 byte
c. 1 character
d. 1 GB

16. This key uniquely identifies each record

a. primary key
b. key record
c. unique key
d. field name

17. The command center of  access file that appears when you create or open the MS
Access database file.
a. Database Window
b. Query Window
c. Design View Window
d. Switchboard

18. A database language concerned with the definition of the whole database structure and
schema is ________

a. DCL
b. DML
c. DDL
d. All of above

19. When creating a new table which method can be used to choose fields from standard
databases and tables

a. Create table in Design View

b. Create Table using wizard
c. Create Table by Entering data
d. None of above

20. What happens when you release mouse pointer after you drop the primary key of a
table into foreign key of another table?

a. A relationship is created
b. Edit relationship dialog box appears
c. Error occurs
d. Nothing happens

21. How can you define a field so that when entering data for that field it will display
****** instead of actual typed text

a. Input mask
b. Validation Rule
c. Indexed
d. IME Mode

22. To sort records in a table

a. Open table, click on the field on which the sorting is to be done, then click Sort button on
database toolbar
b. Open table, click Sort button on database toolbar, choose field based on which to sort, click
OK
c. Click the field heading to sort it ascending or descending
d. All of above
23. To create relationship between two tables

a. drag the primary key of a table into foreign key of another table
b. drag the foreign key of a table into the primary key of another table
c. drag any field from parent table and drop on child table
d. Any of above can be done to create relationship

24. After entering all fields required for a table, if you realize that the third field is not
needed, how will you remove?

a. You need to delete the whole tablThere is no method to remove a particular field only.
b. Delete all the fields from third downwards and reenter the required fields again.
c. Select the third column in datasheet view then  Delete
d. Select the third row in table design view then Delete

25. To duplicate a controls formatting you can use___

a. Manager
b. Wizard
c. Painter
d. Control

26. Which field type will you select when creating a new table if you require to enter long
text in that field?

a. Text
b. Memo
c. Currency
d. Hyperlink

27. In table design view what are the first column of buttons used for

a. Indicate Primary Key

b. Indicate Current Row
c. Both of above
d. None of above

Q. What MCQ Set offers for the candidates of computer jobs exams?

a. Downloads of MCQ Banks

b. Huge collection of MCQ questions
c. Online MCQ quiz
d. Subjective questions and answers

28. What does the show check box in query design window indicate
a. It indicates whether the field is to be used or not
b. It indicates whether the field is to be displayed in query result or not
c. It indicates whether the field names to be displayed in query result or not
d. None of above

29. Which of the following is not a type of relationship that can be applied in Access
database

a. One to One
b. One to Many
c. Many to Many
d. All of above can be applied

30. This option allows you to build a new table by entering data directly into the datasheet.

a. datasheet view
b. design view
c. link table
d. None of the above

31. To create queries in Access

a. You can drag and drop fields on query builders

b. you can type the SQL command in SQL view
c. You can use query wizard or design view
d. All of above

32. Following is not a database model

a. network database model

b. relational database model
c. Object Oriented database model
d. None

33. In table design view, which key can be used to switch between the field names and
properties panels?

a. F3
b. F4
c. F5
d. F6

34. Which of the following is NOT a type of Microsoft Access database object?

a. Table
b. Form
c. Worksheets
d. Modules

35. Which of the field has width 8 bytes?

a. Memo
b. Number
c. Date/Time
d. Hyperlink

36. Which is not a view to display a table in Access?

a. Datasheet View
b. Design View
c. Pivot Table & Pivot Chart View
d. None of above

37. Which of the following database object hold data?

a. Forms
b. Reports
c. Queries
d. Tables

Q. What MCQ Set offers for the candidates of computer jobs exams?

a. Downloads of MCQ Banks

b. Huge collection of MCQ questions
c. Online MCQ quiz
d. Subjective questions and answers

38. The__ button on the tool box display data from a related table

a. Sub form sub report

b. Relationships
c. Select objects
d. More controls

39. The expression builder is an access tool that controls an expression___ for entering an
expression

a. Table
b. Box
c. Cell
d. Palette
40. A __________ enables you to view data from a table based on a specific criterion

a. Form
b. Query
c. Macro
d. Report

41. Which of the following database object produces the final result to present?

a. Forms
b. Reports
c. Queries
d. Tables

42. The default and maximum size of text field in Access

a. 50 and 255 Characters

b. 8 and 1 GB
c. 266 characters & 64000 characters
d. None of above

43. Cascade update option

a. means do not change the value in the primary key field if that record has related records in
another table
b. means change all the related records in child tables if the record in parent table is changed
c. Both of above
d. None of above

44. You can set a controls border type to make the border invisible.

a. Transparent
b. Invisible
c. Do not display
d. No border

Q. What MCQ Set offers for the candidates of computer jobs exams?

a. Downloads of MCQ Banks

b. Huge collection of MCQ questions
c. Online MCQ quiz
d. Subjective questions and answers

45. The database language that allows you to access or maintain data in a database
a. DCL
b. DML
c. DDL
d. None of above

46. Referential integrity means

a. Do not enter a value in the foreign key field of a child table if that value does not exist in the
primary key of the parent table
b. Do not enter a value in the primary key field of child table if that value does not exist in  the
primary key of the parent table
c. Do not enter a value in the foreign key field of a parent table if that value does  not exist in the
primary key of the child table
d. All of above

47. A __ name must be unique within a database

a. Table
b. Field
c. Record
d. Character

48. It is an association established between common fields of two tables.

a. line
b. relationship
c. primary key
d. records

49. Which of the following is not a field type in Access

a. Memo
b. Hyperlink
c. OLE Object
d. Lookup Wizard

50. When entering field name, how many characters you can type in maximum?

a. 60
b. 64
c. 68
d. Any number of character

51. It is a database object to view, change, and analyze data in different ways
a. query
b. form
c. report
d. None of the above

52. Which of the following creates a drop down list of values to choose from a list?

a. OLE Object
b. Hyperlink
c. Memo
d. Lookup Wizard

53. To achieve AND effect when you are entering criteria in a query design window

a. write criteria values vertically one in a row

b. write criteria values horizontally
c. Write criteria values in same field separated with AND
d. Write criteria values in same field separated with &

54. A search value can be an exact value or it can be

a. Logical Operator
b. Relationship
c. Wild card character
d. Comparison operation

55. What are the columns in a Microsoft Access table called?

a. Rows
b. Records
c. Fields
d. Columns

56. What is a form in MS Access

a. It is a printed page where users will write their data to fill it up

b. It is an input screen designed to make the viewing and entering data easier
c. This is an important part of database used by analysts to draw conclusions
d. All of above

Q. What MCQ Set offers for the candidates of computer jobs exams?

a. Downloads of MCQ Banks

b. Huge collection of MCQ questions
c. Online MCQ quiz
d. Subjective questions and answers
57. You can automatically include all of the field in a table in a query by___ a strike that
appear list box in query design view

a. Clicking
b. Right clicking
c. Double clicking
d. None of the above

58. It is a sign or symbol that specifies, operator, and values that produce a result

a. operator
b. query
c. expression
d. None of the above

59. We can remove a relationship defined between two tables by

a. From Edit menu choose Delete Relationship

b. Select the relationship line and press Delete
c. Choose Delete option from Relationship menu
d. All of above

60. Unlike text data type, this can store up to maximum of 65, 535 characters.

a. memo
b. data/time
c. number
d. All of above

61. The___ operator will cause a record to be selected only if two or more conditions are
satisfied

a. Or
b. If or
c. Range
d. And

62. Which field type can store photos?

a. Hyperlink
b. OLE
c. Both of these can be used
d. Access tables can’t store photos

63. Queries in Access can be used as

a. view, change and analyze data in different ways
b. a source of records for forms and reports
c. Only a
d. Both a and b

64. While creating relationship, when you drag a field of a field to drop into another table
the mouse pointer changes into

a. a doctor’s sign
b. thin + sign
c. outline rectangle
d. None of above

65. Which of the following is a method to create a new table in MS Access?

a. Create table in Design View

b. Create Table using wizard
c. Create Table by Entering data
d. All of above

66. It is most common type of query. It retrieves records from one or more tables and then
displays the

a. Parameter
b. Select
c. crosstab
d. All of above

Q. What MCQ Set offers for the candidates of computer jobs exams?

a. Downloads of MCQ Banks

b. Huge collection of MCQ questions
c. Online MCQ quiz
d. Subjective questions and answers

67. What is the difference between ‘Open’ and ‘Open Exclusively’?

a. Open statement opens access database files and Open Exclusively opens database files of other
program like Oracle
b. Open Exclusive locks whole database so that no one can access it whereas Open locks only the
record that is being accessed
c. Both Open and Open Exclusively are same
d. Open Exclusive command does not exist in MS Access

68. Which of the following statement is true

a. Reports can be used to retrieve data from tables and calculate
b. Queries can be printed in well formatted manner and presented as the information
c. Queries can include calculated fields that do not exist in table
d. Reports and forms are similar but forms are use to print but reports to display on screen only

69. It is a query that when run displays its own dialog box prompting you for information,
such as

a. Select
b. crosstab
c. Parameter
d. Append

70. It is used to calculate and restructure data for easier analysis of your data. It calculates
the sum,

a. Parameter
b. Select
c. crosstab
d. Append

71. What is the maximum length a text field can be?

a. 120
b. 255
c. 265
d. 75

72. Which of the following statement is true?

a. Foreign key fields don’t allow duplicate values

b. In primary key field you can enter duplicate value
c. In an indexed field you may or may not enter duplicate value depending upon setting
d. All statements are true

73. Microsoft Access is a

a. RDBMS
b. OODBMS
c. ORDBMS
d. Network database model

Q. What MCQ Set offers for the candidates of computer jobs exams?

a. Downloads of MCQ Banks

b. Huge collection of MCQ questions
c. Online MCQ quiz
d. Subjective questions and answers

74. If you need to edit a relationship

a. Right click the relationship line and choose Edit Relationship

b. Double click the relationship line
c. Both of above
d. None of above

75. DCL provides commands to perform actions like

a. Change the structure of tables

b. insert, update or delete records and data values
c. authorizing access and other control over database
d. None of above

76. Which of the following store command to retrieve data from database?

a. Forms
b. Reports
c. Queries
d. Tables

77. Both conditions display on the same row in the design grid when ___operator is in use

a. OR
b. IN
c. AND
d. LIKE

78. If you write criteria values vertically (one in a row) it will mean

a. OR conditions
b. AND conditions
c. NOT condition
d. None of above

79. The key uniquely identifies each record in a table.

a. primary key
b. key word
c. filed name
d. All of above

80. What do you mean by one to many relationship between Student and Class table?
a. One student can have many classes
b. One class may have many student
c. Many classes may have many students
d. Many students may have many classes

81. A part of database that stores only  one type of data is

a. Report
b. Field
c. Query
d. Record

82. Which of the following may not be a database?

a. Data presented in table in MS Word document

b. Data entered in Excel spreadsheet
c. A presentation created in PowerPoint
d. A telephone diary

83. A database can be best described as

a. Organized collection of data

b. Useful presentation of data
c. Graphical representation of data
d. All of above

84. Which of the following term is least related to database?

a. Attributes
b. Tuples
c. Relationship
d. Columns

85. Collection of related records in a database is known as

a. File
b. Bench
c. Table
d. Relationship

86. The task of arranging data in order is called

a. Searching
b. Sorting
c. Ordering
d. Shorting
87. Each record is constituted by a number of individual data items which are called

a. Fields
b. Data Types
c. Relations
d. Tables

88. Which of the following is not a database object in MS Access?

a. Tables
b. Query
c. Report
d. Relationship

89. A database object in MS Access that stores a question about the data in database?

a. Table
b. Form
c. Query
d. Report

Q. What MCQ Set offers for the candidates of computer jobs exams?

a. Downloads of MCQ Banks

b. Huge collection of MCQ questions
c. Online MCQ quiz
d. Subjective questions and answers

90. The complete information about an entity in a database is called

a. Data
b. Information
c. Field
d. Record

91. Database Management Systems are featured with:

a. The facility to easy editing, spelling check, auto pagination, lay out and printing reports
b. The ability to store large amount of data to facilitate easy update, sort and retrieval
c. The ability to calculate efficiently with the help of built-in functions and analyze
d. All of above

92. Which of the following can be an example of a database?

a. Address book of all the suppliers of a company

b. Salary sheet of all the employees of a company
c. Records of daily sales transactions of a company
d. All of above

93. An Access database object that is used to enter, view or edit records

a. Table
b. Form
c. Query
d. Report

94. Which of the following expresses correct order?

a. Characters, Fields, Records, Tables, Files, Databases

b. Characters, Fields, Records, Tables, Database, Files
c. Databases, Tables, Files, Records, Field, Character
d. Files, Databases, Tables, Records, Fields, Characters

95. Every table in relational database contain a field or combination of fields that can
uniquely identify each records, it is called

a. Foreign key
b. Native key
c. Composite key
d. Primary key

96. If I create ‘Student’ field in ‘Fees’ table to store ‘student_id’ of ‘Students’ table, then
this ‘Student’ field in ‘Fees’ table is called:

a. Foreign key
b. Native key
c. Composite key
d. Primary key

97. A composite key is

a. Required when a table does not have any unique fields in it

b. The primary key with AutoNumber as the field type
c. Made up of two or more fields to uniquely identify records
d. Is a foreign key that uniquely identifies records

98. A primary key in any table has the properties

a. Not Null
b. No Duplicates
c. Both of above
d. None of above
99. To create primary key for a table when in design view

a. Type PRIMARY in field type box when creating required field

b. Mark the Primary check box in field name of required field
c. Click the Primary Key button in Design ribbon when the cursor is in required field
d. None of the above

Q. What MCQ Set offers for the candidates of computer jobs exams?

a. Downloads of MCQ Banks

b. Huge collection of MCQ questions
c. Online MCQ quiz
d. Subjective questions and answers

100. How can you link a table with another so that a field in current table will display
values in drop down box from another table while entering data:

a. Query Wizard
b. Look up Wizard
c. Form Wizard
d. Report Wizard

Correct Answers to MS Access MCQ

Correct Answers to MS Access MCQ
Correct Answers to MS Access MCQ