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Requirement Routines - Output Control

This document discusses output control routines in SAP, specifically output control routines. It explains how to create a new output control routine using the VOFM transaction, assign it in customizing to control when a specific output document is generated, and test the routine. The key steps are to create an output control routine, write code to check conditions, activate and assign the routine in customizing to an output type, then test it controls output generation as intended.

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SOUMEN DAS
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1K views

Requirement Routines - Output Control

This document discusses output control routines in SAP, specifically output control routines. It explains how to create a new output control routine using the VOFM transaction, assign it in customizing to control when a specific output document is generated, and test the routine. The key steps are to create an output control routine, write code to check conditions, activate and assign the routine in customizing to an output type, then test it controls output generation as intended.

Uploaded by

SOUMEN DAS
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Requirement Routines - Output Control

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 Created by Anonymous, last modified by Craig Cmehil on Aug 07, 2008

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This article explains about Requirement Routines and more specifically on what are Output Control routines are
and how they can be assigned in Customizing.
VOFM transaction is a tool that was developed in R/3 to facilitate the definition of both SAP delivered as well as
customer defined routines/ rules used in the system during various business processes.
VOFM is divided into 4 areas:

1. Copying Requirements
2. Data Transfer
3. Requirements
4. Formulas
Fig 1: Screen shot of VOFM transaction
Ø  Creating a New VOFM Requirement  Routine :
      SAP delivers routines using the name space from 1 to 599. SAP customers can create their    
      Own VOFM routines using namespace from 600 to 999.

1. Steps to create Requirement Routine:

            We will consider step by step creation for Output Control Routine.
            Same steps can be followed for creating other routines

1. In Requirements Tab, Click on Output Control as shown in figure 2. 


    Fig 2: Output Control Selected Under Requirements Tab

1. On clicking Output Control, it displays all the Routines under Output Control. Then enter your Routine
number to be created with its short description.

      Create a Routine 903 and give its description.


       It will ask for access key when we create routine. We can get the required access key 
       From www.service.sap.com 
EDITOR

      Fig 3: Access key needs to be provided

1. Click on Editor to write your code .Activate your program.


2. Then Activate your routine from Menu EDIT->ACTIVATE .Select the routine and then activate it. Once
you activate your routine, it will show tick in Activate column.
      Fig 4: Click on Routine and activate it  

1. Then this routine needs to be assigned in appropriate area in Customizing.Ø Output Control:  


       Basically Output Control requirements are used to define when a particular Output document
      Should be processed. They can be assigned to a condition Type in an Output Procedure or to 
      an individual access in an access sequence .
      The system will only process the entry if the requirement is met.
       Using Requirements can eliminate unnecessary Output by specifying exactly under what
       Conditions it should be created.
      Following common work areas are used when writing code for own Output Control 
      Requirements:
       Sales documents:
            KOMKBV1 - Output determination communication area: Header data - Application V1
            KOMPBV1 - Output determination communication area: Item data - Application V1
        Delivery notes:
            KOMKBV2 - Output determination communication area: Header data - Application V2
            KOMPBV2 - Output determination communication area: Item data - Application V2
     Billing documents:
            KOMKBV3 - Output determination communication area: Header data - Application V3
            KOMPBV3 - Output determination communication area: Item data - Application V3
     Shipping units:
            KOMKBV6 - Output determination communication area: Header data - Application V6
      Shipments:
            KOMKBV7 - Output determination communication area: Header data - Application V7
Consider a case Study: We have a business requirement that will permit generation of Price   Offer Output (E.g.
from VA11, VA12 transactions) when some condition is met.
We have a Smartform ZPRICEFORM (For Price Offer Output) and its Output Type is ZPR0.
Now in this case we will go for Output Control Requirements.
Steps:
1.     We will create a routine say 903 in Output control Requirements as mentioned above.
2.     In the Program , we will write code :
       SY-SUBRC = 0.
    IF (Condition is not met).
        SY-SUBRC = 4.
        EXIT.
    ENDIF.
3.     Activate this Routine.
4.     This routine needs to be attached in Customizing .In SPRO go to
       Sales Distribution->Basic Functions->Output Control->Output Determination->Output
Determination Using the Condition Technique ->Maintain Output Determination for Sales Documents
->Maintain Output Determination Procedure

Fig 5: Path in SPRO where routine will be assigned


5.     Select the Procedure and Click on Control data

Fig 6:  Procedure
6.     | Routine assigned to Output Type
|Assign the Requirement Routine here.

Fig 7: Assigning Output Routine 903 to Output Type ZPR0


Ø  Output Control :
           Outputs are an important media for communicating with business partners or with your              own
employees in sales processing.
Sales and distribution output can be sent both electronically and by mail. Output control which is dependent on
various criteria allows output to be processed and sent subject to certain conditions and restrictions.
Ø  Output Determination:
We have assigned the routine as mentioned above in Output Determination in SPRO.
Output Determination Component is used for Output Control .Output Control is used to Exchange Information
with internal and External Partners.
Output Determination Component offers Output Functions for sales, shipping, transportation  and billing to help
you manage sales transactions with your customers and within your Company .You can create Sales Activity
Output (For example , Customer Telephone calls ) and Group Output(For Example freight Lists) . Company
Employees can send and Receive Output. Output is directly linked to corresponding Sales transactions.
TESTING FOR ROUTINE 903:
1.       Go to Transaction VA12, and open some Price offer.
        Go to Extras->Output->Header->Edit
Fig 8: How to assign Output Type
2.       Add your Output Type Here

  Fig 9: Output Type assigned


3.       In Further data , can change the Dispatch Time to Send application (When saving application)
       
       Fig 10:  In Further data change dispatch time
4.       Then press save
           
Fig 11: Press save
5.       Select Output Type and check Processing log. In case Condition was not satisfied in the Routine then no
processing will be done and will get following message.

Fig 12: No log

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