GTC Application Process

3ABCT GTCC APPLICATION PROCESS
Applying for a Government Travel Charge Card is a 2-Part Process.

Step 1:
a. Complete online training, fill out paper application, and turn in all paperwork to the APC
b. Required Paperwork: GTCC Information Sheet, Statement of U.nderstanding, FORSCOM APP C (2 pages)
and certificate of training: https://www.defensetravel.dod.mil/Passport
From the training tab, "View All" should have black dot and ensure the Web Based tab is clicked.
DO NOT COMPLETE THE TRAINING ON A LAPTOP. It will not allow the certificate to save and print.
Course Name: "Programs and Policies: Travel Card Program (Travel Card 101) (MANDATORY)" Please do NOT
complete the APC course. It is the wrong training.
Step 2: Receive an email from Citibank stating you have been invited to apply for the card.
1. Go to https://home.cards.citidirect.com
2. Click-Apply for Card
3. Next Screen - Choose TOP BOX
4. Next Screen - Type DOD
5. Next Screen - enter your email address (mail.mil) where you received the email and enter the code from
the email (copy and paste without the period)
6. Fill out application appropriately. Verification Information= Last 4 digits of your SSN. NO PO BOXES-you
must enter a physical mailing address. DO NOT enter a barracks address, post office does not deliver to
barracks. Use mail.mil email addresses only on the application. You cannot send PII to non mail.mil email
addresses.
Check and double check your supervisor email is correct. If it is entered incorrectly, the application must be
deleted and restarted.
* Use SGT PADGETT, KAYLA [email protected] as your supervisor information.
7. Let your supervisor know that you have submitted the application. Your supervisor will receive an email
from citi and should follow the same steps as listed above (1-5). When your supervisor clicks submit, the
application is forwarded to the A/OPCs for final approval.
NOTE: You will be asked if you consent to a credit check. If your credit score is below 660, decline the credit
check. You will receive a restricted card instead. If you accept the credit check and your score is below the
660, you will be ineligible for a GTCC for 2 years.
Government Travel Charge Card Information Sheet
Information collected on this information sheet is subject to the

Privacy Act of 8 May 2007; DOD Directive Number 5400.11 and applicable agency regulations.
DTS profile in Ft Carson hicrnrchy is required prior to application or transfer.
ODTA (BN S3) Name (print) ___________________
ODTA signature___________________________
Have you had a Citibank GTCC before? Circle: YES or NO
1.
NAME: LAST, FIRST, Ml FOR SB USE ONLY
PP INIT DATE._________
2.
ENT TO SUPER DATE _______
SSN:
ENT TO APC DATE
3. ___________________ CCOUNT OPEN DATE _______
DOB: MM/DD/YYYY:
th HL.____________
4. I 7500/650 4000/350
RANK/PAY GRADE:
RANS DATE
5. ---------------- RANSFER PER PHONE OR CCMS

WORK PHONE:
ERIFIED CCMS INFO DATE______
6. ---------------- ENTERED GTC# IN DTS _______

HOME PHONE
DTS ACCT UPDATED________
7. ___________________...__________________.
ENTERPRISE E-MAIL ADDRESS
8 •• Email Address You Want your statements sent to:__ __ __ __ _ _____
9. PRIMARY MAILING ADDRESS: Put a good stateside address here
City:
State: Zip Code:
10. Will GTCC require expedited service ($20.00 fee) Circle & lnitinl: YES NO NA
11. Which BN arc you with? _________
12. Do you consent to a Credit Check (initial)? Yes ___ No or NA (inprocess)
Signature: _______________ __
Date:
DEPARTMENT OF DEFENSE (DoD)
STATEMENT OF UNDERSTANDING
GOVERNMENT TRAVEL CHARGE CARD PROGRAM
The Government Travel Charge Card (GTCC) is mandated to be used by DoD personnel to pay for authorized
expenses when on official travel unless an exemption is granted. This includes temporary duty travel (TOY),
and, per Component guidance, permanent change of station (PCS) travel.
Cardholder must initial each item below.

I understand that I am being directed to:
__Use my card only for expenses incurred by me for official travel, and my dependents, if authorized for PCS
travel.
__Confirm receipt of my GTCC upon delivery.
__Ensure that my card is activated by my APC before I travel.
__Pay all my undisputed charges by the due date on my billing statement, regardless if my travel voucher
has been processed.
__ Use split disbursement to pay for all outstanding charges.
__Charge my official expenses to the GTCC wherever possible rather than use cash withdrawals or another
form of payment.
__ File my travel voucher within five business days after completing my travel.
__Obtain tax exemption information prior to my trip from https://smartpay.gsa.gov/content/state-tax
information.
__ Keep my account number, expiration date and contact information updated in DTS.
__ Update my contact information with the travel card vendor, when necessary.
__Notify the travel card vendor, and my APC, if my GTCC is lost or stolen.
__Complete ''Travel Card 101" training initially, and refresher training every three years thereafter.
__Complete a "NEW" SOU upon arrival at each new duty assignment, or every three years.
DEPARTMENT OF DEFENSE (DoD)
STATEMENT OF UNDERSTANDING
GOVERNMENT TRAVEL CHARGE CARD PROGRAM
I understand that (Initial):

_Disputes must be submitted within 60 calendar days from the statement date.
_If I misuse the card, I will be subject to administrative or disciplinary action.
__Cash withdrawal fees are part of incidental expenses and not separately reimbursable.
__Online, and mobile, access to my account is available at citimanager.com.
For additional information on the Travel Card, refer to your APC and the DoD GTCC Regulations
(http://www.defensetravel.dod.mil/Docs/regulations/GTCC.pdf).
APC's Name: SGT PADGETT, KAYLA APC's Phone Number: 843-267-4443
Signature Signature
SGT PADGETT, KAYLA T.

Applicant Name (print) Supervisor Name (print)
Date Date
DSN Phone Number: _________

FORSCOM APPENDIX C
FORSCOM Traveler's Agreement for use of Government Travel
Charge Card (GTCC) for Official Travel (TOY & PCS) Expenses
I, [print name] _________, have received, read, and understand the information regarding
appropriate use of the Government contractor-issued travel charge card. In addition to this agreement, the
specific documents that I have received include: a memorandum to All Employees on "Use of Government
travel Charge Card for Permanent Change of Station (PCS) Expenses," Travel Card Do's and Don'ts for
Employees (booklet} and the Individual Cardholder Agreement from the card issuer.
I further understand that:

My travel charge card may be used ONLY for my own authorized, official expenses associated with official
travel, including cash travel advances at an ATM, and allowable relocation expenses (such as en-route travel
and an authorized house hunting trip) - use of the card for any other purpose is misuse;
I am responsible for securing my travel charge card to prevent its unauthorized use by others, as I am the sole
person authorized to use this card;
Using the card for personal purchases or other non-travel expenses or ATM withdrawals other than for official
TOY and PCS travel for which such use is authorized, is misuse;
Official reprimands, suspension from duty without pay, and dismissal from the Federal service are some
actions that may be taken for misuse or abuse of the Government-issued travel charge card;
I must pay my travel card charges by using Split Disbursement feature when preparing my DD 1351-2 voucher
and pay my statement balance on time.
Citibank may suspend of cancel the card and may ultimately report my delinquency to credit bureau(s). This
may have unfavorable effects of my personal credit rating and reports.
My failure to adhere to the terms of this Agreement and the Individual Cardholder Agreement between Citibank
and myself may be considered misconduct subject to disciplinary and/or adverse actions, up to and including
dismissal from federal service.
In accepting and using my Government-issued travel charge card to pay for travel expenses, I agree to and
accept the terms above governing my use of this card.
EMPLOYEE'S SIGNATURE SUPERVISOR'S SIGNATURE
NAME: _____________ NAME: _____________
RANK: ____ DATE: ______ RANK: ____ DATE: _______

, .
FORSCOM APPENDIX C
RESPONSIBILITY TO PAY GTCC BILLS IN
ACCORDANCE WITH CARDHOLDER AGREEMENT
Employees are responsible for reading and adhering to the policies and procedures specified in the cardholder
agreement they sign in order to obtain a Government Travel Charge Card. Under the cardholder agreement
currently in effect, the travel charge card bill is due and payable in full when delivered at the employee's billing
address.
The Employee is liable to Citibank for full reimbursement of all charges authorized by the employee.
Under FTR 301-52.24, Employees must pay amounts owed to the travel card bank in accordance with the
cardholder agreement, even if the employee has not yet been reimbursed for those expenses appearing on the
billing statement.
SIGNATURE: ___________
NAME: ___________
RANK: ____________
DATE: ____________

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3ABCT GTCC APPLICATION PROCESS

Applying for a Government Travel Charge Card is a 2-Part Process.

Information collected on this information sheet is subject to the

DTS profile in Ft Carson hicrnrchy is required prior to application or transfer.

ODTA (BN S3) Name (print) ___________________

Have you had a Citibank GTCC before? Circle: YES or NO

5. ---------------- RANSFER PER PHONE OR CCMS

6. ---------------- ENTERED GTC# IN DTS _______

8 •• Email Address You Want your statements sent to:__ __ __ __ _ _____

9. PRIMARY MAILING ADDRESS: Put a good stateside address here

11. Which BN arc you with? _________

12. Do you consent to a Credit Check (initial)? Yes ___ No or NA (inprocess)

Cardholder must initial each item below.

I understand that (Initial):

APC's Name: SGT PADGETT, KAYLA APC's Phone Number: 843-267-4443

SGT PADGETT, KAYLA T.

DSN Phone Number: _________

I further understand that:

EMPLOYEE'S SIGNATURE SUPERVISOR'S SIGNATURE

NAME: _____________ NAME: _____________

RANK: ____ DATE: ______ RANK: ____ DATE: _______

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8 •• Email Address You Want your statements sent to: _ _____

NAME: _ NAME: _

RANK: DATE: RANK: DATE: _____