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RM 5 - Creating Forms Using Microsoft Access (Features of Access Complex Forms)

This document discusses features of complex forms in Microsoft Access, including drop-down lists, calendar buttons, checkboxes, and sub-forms. It explains how to create an auto form from a table to add, view, and edit records. The document also describes using the Form Wizard to design a form with more control over layout and fields from multiple tables. Students are instructed to complete an activity answering questions about form features.

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Jeff Lacasandile
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305 views

RM 5 - Creating Forms Using Microsoft Access (Features of Access Complex Forms)

This document discusses features of complex forms in Microsoft Access, including drop-down lists, calendar buttons, checkboxes, and sub-forms. It explains how to create an auto form from a table to add, view, and edit records. The document also describes using the Form Wizard to design a form with more control over layout and fields from multiple tables. Students are instructed to complete an activity answering questions about form features.

Uploaded by

Jeff Lacasandile
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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SUPPLEMENTARY READING MATERIAL IN ICT 10

UNIT II: Creating Forms


LESSON 7: Creating Forms Using Microsoft Access (Features of Access: Complex
Forms)

I. INTRODUCTION
Complex Forms contain specific features to enhance and improve forms. It utilizes more
from the design tools to make it easier for the user to enter data on desired format.

II. OBJECTIVES
a. to understand the functions of complex form’s features
b. to explain the importance in making complex forms
c. to create a form using the complex form features

III. DISCUSSION

THE FEATURES OF ACCESS

2. COMPLEX FORM
 New Order – this customized button will create a new record with all fields cleared.
 Drop – Down List – Drop- down list is used instead is used instead of typing into text
box.
 Calendar Button – this button only accepts information formatted as data in a desired
format..
 Add Item to Sub-Form – This button launches the sub- form that allows you to add new
record to the embedded table. When using a sub-form like this, enter the data as you
would in a normal form, then click Save and Close. The new record will be displayed in
the embedded table.
 Yes/No Checkboxes – With this checkbox, there are only two valid responses: yes or no.
 Sub-Form and Embedded Table – In a database, records, are stored in a separate table.
In order to enter and display other data, this form includes an embedded sub-form and
table. This table can be viewed and searched like a normal table, but it only includes
data linked to this particular record.

To Use Auto forms


1. Open the student list database.
2. From the database Window, select the STUDENTS table.
(Choose three records to delete from the table. Keep the details of these
records because you will need them later.)
3. Select the Create tab on the Ribbon.
4. Click the Form icon on the Ribbon. A form in its Layout View will
automatically be created based on the selected STUDENTS table.
5. Look at the bottom right corner of the form and click the first icon to switch
to Form View.
6. Enter the details of one of the three records you deleted earlier as a new
record.

Saint John Bosco College of Northern Luzon, Inc.Page 1


7. Use the form to add the details of the other two records you deleted.
8. After you have entered the last record, close the form. You will be
prompted to save. Click Yes.
9. Type STUDENT FORM as the form name. Click OK.
10. Open the table and you will see the three new records listed.
11. Save and close the table.
Using a Form Wizard

Using the form Wizard and Form Design View give you more control over the look and
functions of your form. These two allow you to select fields from more than one table or query,
as well as giving you a lot of choices about how the form will appear.

To use Form Wizard:


1. Click the Create tab on the Ribbon.
2. Click (Form Wizard icon image).
Take note that in the initial steps of the wizard you will be asked to specify which fields
will be used in the form.
3. Click the button to select all the fields to be used in the form. All of the fields will now be
listed on the right side.
4. Double-click on assigned ID of the record to move it back over to the left, since you will
not show it in the form.
5. Click the Next to move to the next step of the wizard.
6. Leave Columnar selected from the Form Layout and click Next.
7. Assign a name to the form.
8. Click Finish.

IV. ACTIVITY

Answer your book activity on page 104, item number 1 only.

Saint John Bosco College of Northern Luzon, Inc.Page 2

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