Exercise

4-1: Viewing File Explorer windows

In this exercise, you will practice working with File Explorer windows.

1. In the Window taskbar, click the File Explorer icon.

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2. Click the Maximize button at the top right corner of the window.
3. Click the Minimize button. The File Explorer window disappears from the screen. Notice that the File Explorer
icon now displays with a line beneath it, indicating that it is a button. You can access the File Explorer window
from its taskbar button.
4. Click the File Explorer button on the taskbar to redisplay the maximized File Explorer window.
5. Click the Restore Down button at the top right corner of the window to reduce its size.
6. In the Navigation pane, under the Quick Access heading, click Desktop to view the contents of the Desktop in the
Contents pane. (It is okay if only the 7500 Student Files folder displays in the File Explorer window.)

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7. At the bottom right corner of the Contents pane, click each of the two view buttons to compare the views. Ensure
that thumbnails are displayed before proceeding to the next step.
8. Click the View tab to display the ribbon, then in the Layout group, click List. Now the names of the files and
folders display in a list. Notice that the ribbon minimized as soon as you clicked a command.

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9. Click the Close button to close the File Explorer window. The window is removed from the screen, and the File
Explorer button in the taskbar becomes an icon (without an underline) once again.
10. What do you observed in step 2 and step 3?

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Exercise 4-2: Moving and sizing windows

In this exercise, you will move a window around the screen and resize it.

1. Click the File Explorer icon in the taskbar.

2. If the window appears full screen, click the Restore Down button.
3. Position the mouse pointer in the title bar of the window, then click and drag the window to a new position on
the desktop.
4. Practice moving the window around to several different locations.

Screen shot (2 different location)

5. Move the mouse pointer to the right edge of the window and hold the mouse over the border until the pointer
changes to a horizontal double-headed arrow.
6. Drag the border to approximately one inch (2.5 cm) from the right side of the screen.

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7. Move the mouse pointer to the lower right corner of the window and drag the corner of the window until the
window is approximately half the current size.
8. Resize the window to approximately the size it was originally.
9. Click Close to close the File Explorer window.

Exercise 4-3: Working with folders

In this exercise, you will create, and rename folders and, create shortcuts to folders.

1. On the Desktop, create Student Files folder. Open folder.

2. In the Contents pane, create File Mgmt folder.
3. Click New folder in the Quick Access toolbar to create a new item near the top of the Contents pane.
4. Type your first and last name for the new folder and press ENTER.

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5. Double-click your new folder to view the contents (it should be empty).

Now, create some subfolders within your folder.

6. In the Contents pane, right-click to display the shortcut menu, click New, and then click Folder.
 7. Type: Personal and press ENTER. You have created a new folder that resides within the folder with your name
in the File Mgmt folder.

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8. Move up one level by clicking File Mgmt in the Address bar, as shown in the following:

You should now be looking at the contents of the File Mgmt folder. You can use the path in the Address bar to
help you navigate quickly to a specific location.

9. Double-click the folder with your name once again to move back down one level.
10. In the Contents pane, right-click, click New, and then Folder.
11. Type: Worksheets as the name of the new folder and press ENTER.
12. Repeat steps 10 and 11 to create the Documents, Misc, and Slide Shows folders.

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Now, try renaming a folder.

13. In the Contents pane in the File Explorer window, right-click the Documents folder, then click Rename in the
shortcut menu.
14. Type: Docs and press ENTER. The folder is renamed.

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Now, try creating a shortcut on the Desktop that will take you to the Personal folder inside the folder with your name.

15. In the Navigation pane in the File Explorer window, under This PC, click Desktop. The desktop contents display
in the Contents pane.
16. Right-click in a blank area of the Contents pane, click New, and click Shortcut.
17. Click the Browse button.
18. In the Browse for Files or Folders dialog box, click This PC, then click Desktop, then click 7500 Student Files,
then click File Mgmt, then click <your name>, then click Personal and click OK to set the target for the
shortcut.
19. In the Create Shortcut wizard, click Next.
20. Type: JustMe in the Type a name for this shortcut box, to specify a new name for the shortcut.
21. Click Finish. Windows creates the shortcut on the Desktop.

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22. Minimize the File Explorer window.

23. On the Desktop, double-click the JustMe shortcut. Windows opens a new File Explorer window and shows the
contents of the Student Files\File Mgmt\<your name\Personal folder.
24. Close all open File Explorer windows.

Exercise 4-4: Working with views

In this exercise, you will use different views in File Explorer.

First, you will change the location that is displayed automatically when File Explorer launches.

1. Click the File Explorer icon in the taskbar to open File Explorer. By default, File Explorer opens to
show Quick access. (Windows keeps track of your recently used files and folders and adds them to the
Quick access list.) You can, however, specify that you want File Explorer to open to This PC.
2. In the File Explorer window, click the File menu, then click Change folder and search options.
3. At the top of the General tab of the Folder Options dialog box, display the Open File Explorer to drop
down list and click This PC.
4. Click Apply, then click OK.

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5. Close and then re-open File Explorer. Now, File Explorer opens to This PC.

Now, use a shortcut to open a folder in File Explorer.

6. Close the File Explorer window again.

7. On the Desktop, double-click the JustMe shortcut to display the folder in File Explorer.
8. In the Address bar, click File Mgmt to jump to that folder.

Now, try some different views.

9. Right-click a blank area in the Contents pane, point to View, then click Tiles to display the contents of
the folder as tiles.
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10. Click the View tab, then in the Layout section, click List.

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11. Click the View tab, then in the Layout section, click Details.
12. Click the Date modified column heading to sort the contents by date.
13. Click the Type column heading to sort the contents by file type.

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14. Try changing the view a few more times to see what you like.
15. Make Name the last heading sort and List the last view style you apply.

Exercise 4-5: Recognizing file types

In this exercise, you will match the file type with an appropriate software program that could be used to view or
edit the file.

___________ 1. .docx ----------

___________ 2. .swf
___________ 3. .pptx
___________ 4. .jpg
___________ 5. .mp3
___________ 6. .avi
___________ 7. .htm
___________ 8. .zip

a. iTunes
b. WinZip
c. Internet Explorer
d. Windows Media Player
e. Word
f. PowerPoint
g. Photoshop
h. Flash Player

Exercise 4-6: Copying files

In this exercise, you will use the copy and paste features to copy files.

1. Ensure you are viewing the contents of the desktop folder.

2. Press CTRL+A to select everything in the folder.
3. Now press and hold CTRL and click the folder with your name in order to de-select it. Now everything except the
folder with your name is selected.

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4. Click the Home tab, then in the Clipboard group, click Copy.
5. In the Contents pane, double-click the folder with your name to open it.
6. Click the Home tab, then in the Clipboard group, click Paste to paste the copied files from the student files folder
to your folder.

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Exercise 4-8: Moving files

In this exercise, you will move files to various locations.

1. Ensure you are in your folder.

2. Change the view to Details, and sort the files by the Type column.
3. Select all the Microsoft Word files and then press CTRL+X to cut them from the current location.
4. In the Contents pane, double-click the Docs folder to open it, then press CTRL+V to paste the copied files into
this location.

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5. Click your folder in the Address bar.

6. Repeat steps 3-5 moving the Microsoft Excel files into the Worksheets folder.
7. Select the Microsoft PowerPoint files, then drag the selected files into the Slide Shows folder.
8. Move the remaining files into the Misc folder.
Suppose you want to move your folder to another location, such as the Desktop.

9. Click File Mgmt in the Address bar to move up one level. If necessary, click your folder to select it, then drag to
the left so that it hovers over Desktop in the Navigation pane.
10. Release the mouse button when Desktop is highlighted, as shown in the preceding figure. You have
successfully moved your folder to the Desktop.

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Now move your folder back to where it was.

11. In the Navigation pane, click the Desktop folder, then in the Contents pane, click your folder to select it.
12. Press CTRL+X to cut it and remove it from the Desktop.
13. In the Contents pane, double-click 7500 Student Files, then double-click FileMgmt, then press CTRL+V
to paste your folder back into its original location.

Exercise 4-9: Finding files

In this exercise, you will search for files.

1. Ensure that you are viewing your folder in the File Explorer window.
2. Click in the Search box in the top-right corner of the window and type: budget. Windows displays four files that
match the search term.

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Now, refine your search.

3. Click the Search tab if necessary, then in the Refine group, click Size, then click Tiny (0 - 10KB). Now, no files
display.

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4. Click the Search tab if necessary, then in the Refine group, click Size, then click Small (10 – 100KB). Now the
four files are listed again.

Clear the search criteria and begin a new search.

5. Click in the Search field and click at the right end of the search box to clear the search field, then click the
Search tab if necessary and in the Refine group, click Other properties, click Tags, then type: vintage. Now the
US Sailor picture displays in the results list.
6. Click to clear the search criteria.

Begin a new search and change the search scope.

7. Click in the Search field and type: sale. Several results are listed.
8. In the Search tab, in the Location group, click Current folder. Now, no results are listed.
9. Clear the Search field.
10. On the Search tab, in the Options group, click Recent searches, then click Clear search history.

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11. Close the File Explorer window.

Exercise 4-11: Using the Recycle Bin

In this exercise, you will delete files and folders and work with the Recycle Bin.

First, you will delete a file and a folder.

1. Ensure that you are viewing your folder in the File Explorer window.
2. Open the Misc folder, select the IC3 Web Site file, then press DELETE to delete the file and move it to the Recycle
Bin.
3. Move up one level to your folder, then right-click the Misc folder and click Delete in the shortcut menu to delete
the folder and move it to the Recycle Bin.

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Now, restore the folder.

 4. On the Desktop, double-click the Recycle Bin icon to open the Recycle Bin.
5. Select the Misc folder, then click the Manage tab and click Restore the selected items. The Misc folder is
restored to its previous location.
6. Close the Recycle Bin, then in the File Explorer window, navigate to your folder if necessary to verify that the
Misc folder has been restored.

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7. In the Address bar, click File Mgmt to move up one level.

Next you will delete your folder and the Desktop shortcut and then empty the Recycle Bin.

8. Right-click your folder, then click Delete. Your folder is deleted and moved to the Recycle Bin.
9. On the Desktop, right-click the JustMe shortcut, then click Delete. Your shortcut is deleted and moved to the
Recycle Bin.
10. On the Desktop, right-click the Recycle Bin, then click Empty Recycle Bin. Click Yes to confirm that you want to
permanently delete the contents of the Recycle Bin.

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11. Close the File Explorer window.

Exercise 4-13: Using Gmail to email attachments

Gmail is a free web-based email service hosted by Google.

In this exercise, you will create a Gmail account, and use Gmail to share files by sending them as email attachments. You
will only send and receive messages with attachments in this exercise. You will learn more about email features in the
Living Online module.

For this exercise, we will use the Internet Explorer web browser, so we will begin by adding a tile for the Internet
Explorer desktop app to the Start menu.

1. Click Start, click All apps, then scroll the menu and click Windows Accessories to open the Accessories group.
Notice that Internet Explorer is listed here. Internet Explorer is a desktop app (remember, in Windows 10 a
desktop app is an installed application).
2. Right-click Internet Explorer and then click Pin to Start. The Internet Explorer desktop app is added as a tile in
the middle portion of the Start menu.
3. In the middle portion of the Start menu, click the Internet Explorer tile to open the browser. If you are
prompted to set up Internet Explorer 11, select Use recommended security and compatibility settings, and
then click OK. If any add-in notifications pop up, do not enable them.

Now, create a Gmail account.

4. Click in the browser address bar, type: www.gmail.com, then press ENTER. The browser displays the Google
accounts page which provides options for signing in or creating a new account.
5. If you already have a Gmail account, sign in and skip to Step 11. Otherwise, click the Create an account link to
access the Create your Google Account page.

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6. Fill in the fields in the form in order to create a Gmail account. You must select a user name that no one else is
using. Ask your teacher for help if necessary. Ensure you record your Gmail address and password.
7. In the Default homepage section, clear the Set Google as my default homepage check box.
8. In the Prove you’re not a robot section, enter the text that you see in the image in the text box displayed below
the image.
9. Set your location if necessary, select the I agree to the Google Terms of Service and Privacy Policy check box,
then click Next step. Google displays a welcome page.
10. ClickContinuetoGmailtoaccessyourGmailaccountpage.Aseriesofintroductoryslidesmaydisplay. You can click
Next on each slide to view them all, or click the close button at the top-right corner of a slide to exit the
introductory material. Your Inbox should include a welcome message.
11. At the top of the page, you may see the message that Gmail works better with Chrome and an option button that
says “Get Chrome now.” We will not be using Chrome in this lesson. Click No, not interested.
12. You may also see an account setup progress indicator in the middle of your screen. Click the Close button in the
upper-right corner to dismiss it. Also, dismiss the tip that appears concerning how to resume setting up Gmail.

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13. The modern Gmail Inbox is divided into three tabs – Primary, Social, and Promotions. Ensure that you are on the
Primary tab. A welcome message from Andy from Google should appear in your Inbox.

Now, find an exercise partner and send an email message with a file attachment.
 14. Exchange Gmail addresses with a person sitting near you. For the sake of this exercise, this person will be your
partner.
15. Click the Compose button to open a New Message window.
16. In the New Message window, in the To field type your partner’s Gmail address.
17. IntheNewMessagewindow,clickintheSubjectfieldandtype:Afileforyou.
18. Click in the empty space below the Subject field and type: Please look this over and tell me what you
think. Thank you!
19. In the toolbar at the bottom of the new message window, click the Attach files button to open the Choose File
to Upload dialog box. (If a window opens asking you to try inserting files using Google Drive, click Maybe next
time.)
20. Navigate to the 7500 Student Files\File Mgmt folder, click the Letter from <your name> file then click the
Openbutton to add the file as an attachment to the email message.

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21. Click Send to send the message.

Now, retrieve the file attachment you received.

22. When you receive the message from your partner, click it to open it.
23. Positionthemousepointerovertheletterattachment.Noticethatthreeiconsappear.Youcandownload the file, save it
to Google Drive, or edit it in Google Docs.

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24. Within the attachment, click the Download button, then in the notification bar that appears at the bottom of the
browser window, click Save.

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25. When the file has been successfully downloaded, the notification bar presents different options.

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26. Click Open folder. File Explorer opens to show the file in its current location. Notice that the file was
automatically saved in your Downloads folder.
27. Close the File Explorer window.
28. At the top of the Gmail window, click your account icon (usually a blue circle with the first letter of your email
address), then click Sign out.
29. Close your browser.