Word Processing (Ms Word) Level 1 (2016)

WORD PROCESSING (MICROSOFT WORD 2016) LEVEL 1
TABLE OF CONTENT
CONTENT PAGE
Lesson 1 Introduction to Microsoft Word 2016 1
1.1 Introduction 1
1.2 New Features in Microsoft Word 2016 1
1.2.1 Co-authoring 1
1.2.2 Smart Lookup 1
1.2.3 Tell Me Feature 3
1.2.4 Skype Feature 3
1.2.5 New Features in Word 2016 Summary 4
1.3 Features in Word 2016 & 2013 5
1.3.1 Link Account in Word 2016 5
1.3.2 Object Placement in Word 2016 5
1.3.3 Templates Directory 6
1.3.4 Office Apps 6
1.3.5 Insert Pictures from the web 6
1.3.6 Insert Online Videos and Interactive Content Easily 7
1.3.7 Insert Comments in Word (Mark Up) 7
1.3.8 Open PDF files in Word 2016 8
1.3.9 Reading Mode 8
Lesson 2 Launching Microsoft Word 2016 9
2.1 Launching Word 9
2.2 MS Word 2016 Ribbon 9
2.3 Sign in to Office 10
2.4 Understanding OneDrive 11
2.4.1 Benefits of Using OneDrive 12
2.5 Word 2016 Interface 13
2.6 Closing Word 14
2.7 Exercise 1: Opening a Word Document 14
Lesson 3 Creating a New Document 15
3.1 Creating a New Document 15
3.2 Open an Existing Document 15
3.3 Change Document View 15
3.4 Read Documents 16
3.5 Working on Multiple Documents 17
3.6 Compare Documents Side by Side 17
3.7 Templates 18
3.7.1 Choose a template 18
3.7.2 Saving a document as a template 18
3.8 Navigating Through Long Documents 19
3.9 Exercise 2: Entering Text 20
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Lesson 4 Formatting Text 22

4.1 Format Painter 22
4.2 Formatting Text 23
4.3 Insert a Bulleted or Numbered List 25
4.4 Creating your own bullets in Word 25
4.5 Page Setup 27
4.6 Insert Header and Footers 28
4.7 Editing and Proofing Tools 29
4.8 Inserting Pictures of Video 30
4.9 Insert a WordArt Object 33
4.10 Insert Watermark 34
4.11 Exercise 3: Formatting Text 1 35
4.12 Exercise 4: Formatting Text 2 37
4.13 Exercise 5: Formatting Document & Pages 38
Lesson 5 Working with Table 42
5.1 Insert Tables 42
5.2 Converting Text to a Table 43
5.3 Insert Row and Column 43
5.4 Exercise 6: Merging and Splitting Cells 44
5.5 Exercise 7: Insert a Table 45
Lesson 6 Saving and Distribution Method 47
6.1 Saving Files 47
6.2 Save an Existing Document as a New Document 48
6.3 Word Save as PDF Format 48
6.4 Print Your Document 48
Lesson 7 Tutorials (Sample of Designs) 51
7.1 Newsletter 51
7.2 Flyers 52
7.3 Business Card 52
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LESSON 1
INTRODUCTION TO MICROSOFT WORD 2016
Objectives
a. Take the learner to a basic understanding of word processing
b. Step by step in learning the core functionality in Word 2016
1.1 Introduction
Word 2016 is one of the products from Microsoft Office 2016 which derives from the
Microsoft Office productivity suite. It is now designed to be connected to many types of
gadget from personal computer to tablets and smartphone. Microsoft Office also provide
the consumers with free mobile apps that can be downloaded from their website.
Word 2016 improve and updated in1;
 Easier file sharing process

 Insights as a dictionary which is powered by Bing
 History section that had been improved
 Updated grammar checker
 Power Pivot improvement in Word 2016
 Meeting with colleagues on Word 2016
The writer has the option to start creating a document from a blank document or from a
template.
1.2 New features in Microsoft Word 2016

1.2.1 Co-authoring
With OneDrive option in Word 2016, a group of co-workers can edit a single document
simultaneously. Word 2016 prepared the facility for everyone to share their document
online.
1.2.2 Smart Lookup
Smart Lookup helps you to search more information about your work in Word 2016, it is
also called as the research tool.2 Here are steps on using Smart Lookup;
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 Right click your mouse and search for Smart

Lookup
 This will launch the Insights pane, which is powered
by Bing, Microsoft's search engine. Articles,
definitions, images, and so on will appear in the
pane.
Smart Lookup tool
Figure 1.0 & Figure 1.1 Smart Lookup steps
 The first time you use Smart Lookup, you will see a
warning that Word send from your document to Bing.
 Once you have, click Got it! and then the Insights
panel will display a list of resources from Wikipedia and
Bing that are about your selected word or phrase.
 If you click on a link for a particular resource, your

internet browser will open to display that web page.
The Insights panel opens on the Explore tab by default,
and that’s where the Wikipedia and Bing results
appear, but there is also a Define tab too. Click on the
Define tab to display a definition of your word or
phrase.
Once finished, you can close down the Insights panel by clicking the “X” in the top right
corner.
Smart Lookup tool
Figure 1.2 Smart Lookup Tab on the Ribbon
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You can also launch the Insights pane by selecting the Review tab and then selecting
Smart Lookup in the Insights group.3
1.2.3 Tell Me Feature
 Tell me tool feature can be found in the ribbon in Word 2016. It is one of the new
features introduced to help you perform a particular task. You can type words or
phrases related to your task into the Tell Me Tool. Any keyword that you enter, Word
will suggest commands that are related to your keyword.
 It is also has a ‘Recently used’ facility that is designed to display recent queries you
made with this tool.
 The Tell Me tool is context sensitive which means in certain task on your document,
you need to make sure your cursor positioned in a correct place before you can
apply certain changes on it. 4
e.g.
You have your cursor positioned in a paragraph of

text and you type “insert row” into the tool, Word
displays “Insert Rows Below” as an option. However,
it is greyed out because you wouldn’t be able to
use this option unless the cursor was located within
a table.
There is a keyboard shortcut that will position your

cursor in the Tell Me Tool’s search box: alt + q.
1.2.4 Skype Feature
One of the new features added to Word, Excel, and PowerPoint is the ability to use Skype
for Business (still called Lync on the Mac and iOS) to collaborate and communicate while
working on documents. You can IM or video-call someone with Skype from the new Share
pane built into the new Office applications.
Skype feature is available on Word Online when you sign in to Microsoft account.
Skype feature in
Word Online
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1.2.5 New Features in Word 2016 Summary
 Chatting with your colleague

while editing your document
through Skype
 Easy to understand document
with Sway web based interface
 More Paste option when you
copy objects or texts
Understanding OneDrive and use the

benefits of this feature
Share your
document
to other
author
through
online
Tell me features helps

you to accomplish
your task faster
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1.3 Features in Word 2016 & 2013
1.3.1 Link Account in Word 2016
Word 2016 allows you to link your existing Microsoft account with another online service
like LinkedIn.
 If you don’t have a LinkedIn account, just click File > Account > Add Service >
Sharing
 You can specify the access duration and upon approving the link, the new
service will get connected to Word, successfully.
 Search https://www.linkedin.com for further inquiry about Linkedln.
Figure 1.3 Microsoft link account with another online service
Click Connect to link
1.3.2 Object Placement in Word 2016
In all previous versions, placement options relevant to

objects like pictures, figures, etc. were accessible from the
right-click menu.
 In Word 2016, a simple click reveals all relevant

functionality with the layout options floating on the
right.
 Options can be easily expanded by clicking See

more Figure 1.3.1 Layout options
floating on the right
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1.3.3 Templates Directory
A comprehensive template directory comes to

view upon clicking New.
 It is advisable to load the Welcome to Word

document for a quick tour of Word 2016.
 A large number of useful and popular

templates are organized in the new tab as
user-friendly tiles. Figure 1.3.2 Templates Directory
 The search bar allows you to browse, view There are more than 40 free
and select from hundreds of online templates to be downloaded
templates in the Office Library. for your convenience.
1.3.4 Office Apps
Office Apps are a new way of adding

creative and useful applications to
Microsoft Office 2016 suite. There are
loads of free featured apps and a huge
collection in the Office Store awaiting
your click. You can manage your apps
and refresh to keep track of any
updates. 5
Figure 1.3.3 Sample of Office apps
Before you can use Microsoft's online tools and services, you'll need a free Microsoft
account.
1.3.5 Insert Pictures from the Web
 Microsoft has updated its Royalty

Free Photos and Illustrations
directory that can be accessed
using the search bar in the Insert
Pictures window.
 You can also browse your online

SkyDrive storage for clipart stored
in the cloud. Figure 1.3.4 Inserting image options
5 Surf https://store.office.com for free Office Apps 14th July 2016 (1:00PM)
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 Now, you can use the Bing Image Search and Flickr account to hunt and insert
online pictures for good from within Word 2016.
1.3.6 Insert Online Videos and Interactive Content Easily
In an attempt to promote dynamic content in

documents, Word 2016 presents to you the
option to add online videos may it be from
social media sites like Youtube.com, search
engines like Bing Video search or videos from
any other website (using embed code).
 To insert a video successfully, type a

keyword in the relevant search bar to Figure 1.3.5 Click to preview the video
view results. before insert
 Word 2016 displays all results, mentioning the total number of links.
 Just click the result to preview the

video before actually inserting it into
the document.
 Multiple video results can be added

by selecting, previewing and
inserting, accordingly. Text Reflow
allows you to fit the interactive
content in the most appropriate
manner. Figure 1.3.6 Insert Video options
1.3.7 Insert Comments in Word (Mark Up)
With Microsoft OneDrive 6 and Share, working on projects and documents online as a
collaborated effort could have never been simpler.
 With Word 2016, you can

instantly reply to comments in
an organized manner to give
rise to useful discussion
threads.
 These markers and comment
threads allow you to highlight
necessary details, corrections
and pointers for the rest of your
team to keep in mind.
Figure 1.3.7 Right Click Mouse to insert
comments
6 Formerly known as SkyDrive
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1.3.8 Open PDF files in Word 2016
Using Word 2016, you can easily open a PDF 7 file like any other Word Document. Editing
text, tables or lists, re-sizing pictures, adding, removing and highlighting information are all
possible as well.
Enable Editing
Figure 1.3.8 Warning when opening a PDF file
By default, when you open PDF file in Word 2016, it shows you the protected view,
preventing your system from getting infected by virus-injected PDF documents. However,
you can click Enable Editing to open your PDF document in Word 2016 editor, and edit
not only text, but also tables, images, margins and other elements.
1.3.9 Reading Mode
 Reading Mode allows you to hide every toolbar, ribbon and scrollbar from view.
 This cleans the interface, allowing the user to fully concentrate on reading.
 Double click on any picture and it will zoom to view, fading out everything else. To
activate Reading mode, click the relevant option in the View tab and enjoy the
experience.
Figure 1.3.9 Reading mode
7 Portable Document Format (Adobe Acrobat)
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LESSON 2
LAUNCHING MICROSOFT WORD 2016
Objectives
a. Able to launch and use the tools in Word 2016
b. Able to close Word 2016 document
2.1 Launching Word
To open Microsoft Office Word 2016, click the Windows icon on your keyboard and search
for the keyword ‘word 2016’. Microsoft office 2016 are best to be used in windows 8 and
above.
Figure 2.0 Word 2016 icon from a Windows 8 Start button
2.2 Word 2016 Ribbon

The new Design tab in Word 2016 makes it easier to use themes, styles, and other
formatting features and to understand how they relate to one another.
Figure 2.1 Difference between Word 2013 Ribbon and Word 2013 Ribbon
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Current tab Other tab Ribbon display Options menu
Group name Dialog box launcher Hide the Ribbon
You can easily customize the ribbon to suit your needs by creating new tabs and filling
them with the commands you use the most.
 To begin customizing ribbon commands, click File > Options > Customize Ribbon.
Added
List of commands
commands
Figure: 2.2 Customizing Ribbon
2.3 Sign in to Office
Work whenever and wherever you want. By signing in to Microsoft Office, you can safely
get to your Office files from anywhere through the internet.
Enter your email

& password
Figure 2.3 Sign in to office
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Look for your name at the top right corner of the ribbon. After you sign in, you can update
your profile or switch accounts from here.
Figure 2.4 Sign in to Microsoft Office
2.4 Understanding OneDrive
Using a Microsoft account give you the ability to save your document in OneDrive.
Roughly, OneDrive works as your virtual flash drive, you can access your document
anywhere using other personal computer or even tablets.8 You can use to save, edit, and
share your documents and other files.
If you do not have a Microsoft Account yet, search for

http://www.gcflearnfree.org/microsoftaccount free tutorial on how to create a
Microsoft Account.
Once you have a Microsoft Account, you can click the Sign in icon in Word 2016 to get
started.
OneDrive will become an option when you want to save your document. Sharing and
accessing your document online become easier with OneDrive feature in Word 2016.
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2.4.1 Benefits of Using OneDrive
There are few things that you are able to do after you sign in with Microsoft Account;
 You can access your files anywhere: Saving your files to OneDrive gives you the
ability to access them from any computer, tablet or smartphone that has an
Internet connection as well as creating new documents from OneDrive.
 You can Back up your files: When something happen to your computer, OneDrive
will keep your files safe and accessible. OneDrive gives them extra protection.
 You can share your files: This feature is great for a group of employee. It is a good
place for everyone to edit a document at the same time.
2.5 Word 2016 Interface
Now that we’ve covered the basics of the interface, let’s break down different types of
commands and see how we can interact with Word
Icon
 Word icons are small buttons with pictures that represent actions.
 A dialog would open, allowing you to choose actions.
 There are many icons available including ScreenTips. If you put your mouse over an
icon, a box will appear telling you what it does.
Icons Screen tips
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Drop-down menus
 An Icon that has a small arrow next to it can be clicked to see more options
 A menus of functions will appear when clicking the button
Dropdown Menu
Expanding Items
 Some commands have a small arrow beside them, meaning there is a submenu
of commands related to this one.
 Click the item to see all variations on that item or other related commands
Expanding Item
Checked Items
 Some items in the ribbon may have a checkmark next to them

 Checked items are turned on or enabled.
 Uncheck to disable.
Checked item
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2.6 Closing Word
Once you have opened Word, there are a two ways to close it. You can click the Close
button in the upper right-hand corner of the window:
You can also close Word by

clicking File, Close or by
pressing Alt + F4 on your
keyboard (meaning press and
hold Alt, and then press F4)
Figure 2.5 Click the Close button
2.7 Exercise 1: Opening a Word Document
Like saving a file, opening a file can be done using more than one method;
1) Use one of the following methods to display the Open File dialog box.
• Click on the File tab and then click on Open.
• If you have customised your Quick Access Toolbar there may be an Open icon
you can click on.
• Press [Ctrl] + [O] on your keyboard.
2) When the Open dialog appears, use the Look in: list at the top to select the folder
where the files for these exercises are saved.
3) Browse for the location of the file. Select it and click the Open button (or double-click
on the name of the file to open it).
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LESSON 3
CREATING A DOCUMENT
Objectives
a. Able to create a new document
b. Able to open and edit an existing document
3.1 Creating a New Document

In order to create a new document in Word 2016, follow the steps below:
Click Open to
select
Figure 3.0 Backstage view
You also can use Keyboard Shortcut CTRL+N to open a Blank Document.
3.2 Open an Existing Document
1. Click the File menu and select Open.

2. From the resulting menu, navigate to the existing document you wish to open.
3. Once you have selected your document, click the Open button.
Keyboard Shortcut: CTRL+ O
3.3 Change Document View

1. Select the View tab.
2. Select your preferred view option from the Document View
group; or
3. Click a View Button on the View toolbar in the lower right corner
of the Status Bar.
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Read The best way to read a document,

Mode including some tools designed for
reading instead of writing
Print A View that shows a document as it

Layout appears on a printed page
view
Web A view that shows a document as it
Layout appears in a web browser
view
Outline A view that shows the structure of a
Document view
view document, which consist of headings
and body text.
Draft A view that displays the content of a

view document with a basic layout.
Shortcut to change Zoom The zoom button magnifies or reduces

document view button the contents in the document window.
3.4 Read Documents
Open your document in Read Mode to hide most of the buttons and tools so you can get
absorbed in your reading without distractions.
Figure 3.3 Reading view in Word 2016
1. Open the document you want to read.

2. Click View > Read Mode.
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3. To move from page to page in a document, do one of the following:
 Click the arrows on the left and right sides of the pages
 Press page down and page up or the spacebar and backspace on the
keyboard.
 You can also use the arrow keys or the scroll wheel on your mouse.
 If you’re on a touch device, swipe left or right with your finger.
3.5 Working with Multiple Documents
Several documents can be opened simultaneously if you are typing or editing multiple
documents at once.
 All open documents will be listed in the View tab of the Ribbon when you click
on View > Switch Windows.
 The current document has a checkmark beside the file name. Select another
open document to view it.
3.6 Compare Documents Side by Side
When you are comparing two documents, having them next to each other is a necessity.
Word 2016 makes it easy to place your two documents side by side.
1. Open both of the files that you want to compare.

2. On the View tab, in the Window group, click View Side by Side.
To scroll both documents at the same time, click Synchronous Scrolling in the Window
group on the View Tab.
View side by side

icon
Figure 3.4 View documents side by side example
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3.7 Templates
3.7.1 Choose a template
It’s often easier to create a new document using a template instead of starting with a
blank page.
 Word templates are ready to use with themes and styles. All you need to do is
add your content.
 Each time you start Word 2016, you can choose a template from the gallery.
 Click a category to see the templates it contains, or search for more templates
online.
 If you’d rather not use a template, just click the Blank document.
Click New to
launch templates
Figure 3.5 Choosing template from the backstage

Click Create to open a new Word document using that template.
3.7.2 Saving a document as a template
A template is simply a starting point. A Word (or any other Office) template is something
that you create once that can be used over and over again. To create a template, you
can start with a document you already created, one you downloaded, or a brand new
one that you decide to customize in any number of ways.
1. To save a document as a template, click File > Save As.

2. Browse to the location where you want to save your template; you have several
choices:
Save As
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3. After you’ve made the choice of

where you want to save your
template, in the Save as type box,
choose the type of template you
want. You have three choices:
Save as type
Drop down menu
Figure 3.7 Templates choices
a. When you save it as a Word Template, it has the suffix .dotx. (This format—used for
Word 2013, Word 2010, and Word 2007 documents—gives you access to all of Word’s
new features.)
b. By saving it as a Word-Macro-Enabled Description Action keys
Template (.dotm), this allows you to save and One character any Use arrow keys
enable the macros you created within the direction
template. Beginning of line Home
c. Or, you can save it as Word 97-2003 Template End of line End
(a .dot file).
Word to the left CTRL + Left
Arrow
Once you’ve saved your document as a template,
Word to the right CTRL + Right
the next time you open it, it creates a copy of itself
Arrow
that you can use and even change as many times
as you want. Then, when you want to create a Up on Paragraph CTRL + Down
document based on this template, you open the Arrow
template, create your document, and save it as a Down one Paragraph CTRL + Down
Word document. Arrow
Up one screen shot Page Up
3.8 Navigating Through Long Down one screen shot Page Down
Documents Top of previous page CTRL + Page Up

Top of next page CTRL + Page
When you have a large document, you may have Down
to move from one page to another for viewing or Beginning of CTRL + Home
editing. document
 You can use the scroll bars to accomplish End of document CTRL + End
this. To go to a specific F5 or CTRL + G
 There are several keystrokes you can use page or section
to move through a document.
 In certain instances, the keyboard strokes can usually be quicker.
Table 1.1 keystrokes in Word 2016
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3.9 Exercise 2: Entering Text
 You are required to create an article about Sabah Tourism.

 Open a new Document and type the sentence below.
 After finished, save your file as Sabah Tourism.
Welcome to Sabah, Malaysia, Borneo.
Welcome to the land of awe-inspiring natural scenery, lush primary rainforests, vibrant
coral reefs and mysterious indigenous cultures! Situated on the beautiful island of Borneo,
Sabah is one of the thirteen states which Malaysia is made of. Sabah is the second largest
state in Malaysia and shares the island of Borneo with Sarawak, Brunei, and Indonesian
Kalimantan. Sabah is richly blessed with nature diversity, unique cultures, fun adventure,
beautiful beaches, and fantastic cuisines for the adventurous taste buds.
From mountaineering and scuba diving to wildlife spotting or just simply relaxing at the
beach, Sabah is the ultimate place to go. We have it all here, from the world's largest
flower; the Rafflesia, to the highest mountain is South East Asia; Mount Kinabalu, to one of
the world's best dive sites; Sipadan Island. Not only will you be amazed by the places to
see and things to do here, you will also get to meet warm and friendly people in Sabah
who are very hospitable. Get immersed in the unique culture and tradition of Sabah, not
forgetting the sweet memories to last a lifetime.
Destination; Places to Go
Whether it's the white sandy beaches, lush jungles, exotic wildlife, or rich cultural
experience that you're looking for, hold on tight as Sabah has everything to offer. Dive the
depths of Sipadan, meet the adorable orang utans aka wild man of Borneo in Sepilok,
and explore the rawness of nature in Maliau Basin - there's simply everything for everyone
in Sabah Malaysian Borneo!
Sepilok Orang Utan Sanctuary, Sandakan
The Sepilok Orang Utan Rehabilitation Centre was set up in 1964 to rehabilitate orphaned
baby orang utan. Set in the lush 4,300-hectare Kabili-Sepilok Forest Reserve, the Centre
under the administration of the Wildlife Department of Sabah attracts tourists and
researchers alike, giving them the opportunity to watch the orang utan up close in their
natural habitat. A boardwalk leads you to a viewing gallery and feeding platform where
the apes are fed milk and bananas twice a day at 10.00am and 3.00pm by rangers.
Feeding time also attracts long-tailed macaques to the area.
The Tip of Borneo: Tanjung Simpang Mengayau, Kudat
This dramatic headland is situated in the northern-most tip of BORNEO, the third largest
island in the world, after Greenland and New Guinea. It is located in the Kudat Peninsula;
about three and a half hours (or 215 kilometres) drive from Kota Kinabalu City.
Mount Kinabalu: Kundasang, Ranau
Mount Kinabalu (Malay: Gunung Kinabalu) is a prominent mountain on the island of

Borneo in Southeast Asia. It’s protected as Kinabalu National Park, a World Heritage Site.
Kinabalu is the highest peak in Borneo's Crocker Range and is the highest mountain in the
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Malay Archipelago. Mount Kinabalu is also the 20th most prominent mountain in the world
by topographic prominence. Mount Kinabalu summit (known as Low’s Peak) height at
4,095 metres (13,435 ft) above sea level. The mountain and its surroundings are among
the most important biological sites in the world, with over 4500 species of plant, 326 species
ofbirds, and 100 mammalian species identified. Among this rich collection of wildlife are
famous species such as the gigantic Rafflesia plants and the orang utan. Mount Kinabalu
has been accorded UNESCO World Heritage status.
Sipadan, Island, Semporna.
The internationally famous island of Sipadan lies five degrees north of the equator in the
Sulawesi Sea (Celebes Sea). Lying 35km south of Semporna, on Sabah’s mainland, like
many tropical islands it is thickly forested and surrounded by sandy beaches. Sipadan is
an oceanic island and was formed by living corals growing on top of an extinct undersea
volcano, which rises 600m from the seabed. The geographic position of Sipadan puts it in
the centre of the richest marine habitat in the world, the heart of the IndoPacific basin.
More than 3000 species of fish and hundreds of coral species have been classified in this
richest of ecosystems. Sipadan is well known for its unusually large numbers of green and
hawksbill turtles which gather there to mate and nest and it is not unusual for a diver to
see more than 20 turtles on each dive.
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LESSON 4
FORMATTING TEXT
Objectives
a. Able to format the document
b. Able to edit inserted texts
4.1 Format Painter
The format painter in Word 2016 allows us to copy formatting that is applied to one piece
of text and apply it to others.
 Suppose you spend a while trying different combinations of fonts, sizes and colors
for a particular piece of text
 Instead of having to remember the precise formatting you applied, you can
simply copy the formatting.
Let’s look at an example.
1) You can type the following text into your Microsoft Word document:
PRESS RELEASE
Contoso Announces Quarterly Earnings
Results.
Earnings stronger than last year
2) Select the first line and then change its font to be something weird! I chose
Algerian. Now change the font size to be 18 and the colour to be green. Italicise
it to, by pressing ctrl-i.
3) Imagine that we need to apply the same formatting to the second line, but we
can’t remember what that formatting is. Don’t worry, all we have to do is select
that first line and then copy the formatting by clicking Home > Clipboard > Format
Painter.
4) Your cursor will then change into format painter brush, letting you know that it’s
active.
5) To apply the formatting, select the second line of text. When you release the
mouse, the formatting is applied and the format painter tool is turned off again.
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But what if we want to apply that formatting to several more pieces of text?
Select that first line of formatted text again. This time, double click on the format painter
button. Then you can keep applying your copied formatting by selecting more pieces of
text.
To turn off the format painter, press escape or click the format painter button again.
4.2 Formatting Text
4.2.1 Reveal Formatting Marks
1. Select Home tab.

2. Click the Show/Hide button from the Paragraph group.
Show/Hide Icon
4.2.2 Mini Toolbar to Modify Text
1. Select the text you wish to modify and direct your pointer to the Mini Toolbar above
your selection.
2. Click on the appropriate formatting option (i.e., bold, italics, font type or size, etc.),
and the changes will be applied to the appropriate text.
Mini Toolbar
Figure 4.0 Modifying text
4.2.3 Format Font
Select some text. On Home tab, in the Font group:
 Click the Bold button to bold the text.

 Click the Italic button to italicize the text.
 Click the Underline button to underscore the text (underline).
 Clicking on the down arrow of the Font Size drop menu to change the font size.
 Hover over each buttons for more information.
 Click the Dialogue Box Launcher to open the Font dialogue box.
23
Underline
Bold Button Italic Button Dialog Box
Button
4.2.4 Apply Paragraph Format
1. Select the text you wish to format.

2. Select the home tab.
3. From the Paragraph group, select the
appropriate formatting option(s), or select
Paragraph dialogue box.
Figure 4.1 Paragraph dialog box options
4.2.5 Word Change Case
Changing the case of text in a Word 2016 document is a breeze. All you have to do is
select the text you want to change and then click
Home > Font > Change Case.
Change Case
Figure 4.2 Change Case process
24
SENTENCE CASE Word will insert capital letters in the first word in a sentence in.
This changes all letters to lowercase. For

Lowercase Example:
TODAY = today
This changes all letters to uppercase.

UPPERCASE
For example: today = TODAY
Capitalized Each Word Capitalizes Each Word In The Selected Text.

The case is reversed for each character in the sentence.
Toggle Case For Example:
I LoVe IT = I lOvE it
You can also cycle through the change case options by pressing shift-F3.
Pressing ctrl-shift-A will toggle the text back to the original.
4.3 Insert a Bulleted or Numbered List
Select the Home tab and choose one of the following options below:
• From the Paragraph group, click the arrow on the Bullets button to select your
bulleted list style
• From the Paragraph group, click the arrow on the Numbering button to select your
numbered list style.
Figure 4.3 Bullet and numbering icons
4.4 Creating your own bullets in Word

If the bullets that Word 2016 offers just not as you wanted, why not create your own? You
can use a symbol in Word, or you can use an image that exists on your hard drive. Let’s
look at creating a new bullet using a symbol.
25
4.4.1 Creating a Bullet Using a Symbol

Click Home > Paragraph > Bullets (the down arrow) > Define New Bullet.
Figure 4.4 Define New Bullet
In the Define New Bullet window that appears, click Symbol. Choose a symbol from the
selection on offer by clicking on it and then click OK. Click OK again and the new bullet
will be applied. You can use this method whether you are creating a new bulleted list, or
are changing an existing list.
4.4.2 Creating a Bullet Using an Image
Alternatively, you can use an image for your bullet. To do this,

1. Click Home > Paragraph > Bullets (the down arrow) > Define New Bullet.
2. Click Picture in the Define New Bullet Window.
3. Here, you can either use the images that come with Microsoft Word, or you can
select an image on your hard drive by clicking Import.
4. Use the Add Clips to Organizer window to locate the picture you want to use,
select it and then click Add. This adds the picture to the selection that is available
to use as bullets. You must now select that image in the Picture Bullet window and
click OK. The image will then be used as a bullet.
5. Note that if you choose a large image, it will be scaled down to the size you’d
expect for a bullet.
6. Here is a bullet that I created and applied to an existing list:
Figure 4.4 Example of Bullets from picture
26
4.4.3 Insert Symbols or Special Characters

1. Place your cursor in the location you wish to insert your symbol character.
2. Select the Insert tab.
3. Click the Symbols button from the Symbols group.
4. If your symbol or special character is not visible, click More Symbols from the resulting
Menu, and do one of the following:
 Click on the Symbol tab and select a symbol to insert, or
 Click on the Special Characters tab and select a special character to insert.
 Click the insert button to insert your symbol or special character.
 Click the Close button to return to your document.
Symbol icon
4.5 Page Setup

The following section will assist you in inserting and modifying page number, headers and
footers.
4.5.1 Insert Page Numbers

Page numbers are associated with headers and footers, and can be added to the top,
bottom or margins of a document. In order to insert page number in your documents,
follow the instruction below:
1. Select the Insert tab.
2. Click on Page Number from the Header & Footer group.
27
Header and Footer tools

appear when you
double click the
document header
Figure 4.5 Page Number header & footer group
3. Based on your preferences, select the appropriate location for your page numbers to
appear (Top of Page, Bottom of Page or Page Margins).
4. Select your page number design from the design gallery.
4.5.2 Modify Headers and Footers

1. Select Insert Tab
2. Click on the appropriate option from Header & Footer group
3. Select Edit Header to Edit Footer (based on your selection)
4.5.3 Change ‘Start at’ Page Number
1. Select the Insert Tab

2. Click on Page Number from the Header & Footer group
3. Select Format Page Number
4. Select Start at: Under Page numbering, and choose your new beginning page
number
4.6 Insert Header and Footers

1. Select the Insert tab
2. Slick on Header or Footer from the Header & Footer group
3. Select and click the header or footer design that you want
28
4.7 Editing and Proofing Tools

4.7.1 Correct Spelling and Grammatical Errors
1. On the Review tab, under File Button; look toward the far left, in the Proofing group,
click Spelling and Grammar.
2. In the Spelling and Grammar dialogue box, you will be able to correct the errors that
Word has found or add words to the dictionary.
3. Click OK when you receive “Spelling and grammar check complete. You’re good to
go!” dialogue box.
Spelling and grammar

tool
By default Word Auto checks your document for misspelled words and checks for
spelling and grammatical errors. Although Word does a good job with identifying
misspelled words and grammatical errors, it is not always 100% accurate. Make sure you
take the time read your document to eliminate errors.
4. To customize the Spelling and Grammar check tool, click File Menu. The Word
Options windows will open.
5. Click the Proofing option, and make desires changes.
Figure 4.7 Proofing options
29
AutoCorrect Option
You can also access the Word Options, by clicking the File tab button, and then click
Word Option in the lower right corner of the window.
4.8 Inserting Pictures or Video

1. Click the desired location to insert the Picture or Video.
2. Click the Insert tab.
3. Click the Picture button or Video in the illustrations group.
4. Navigate to the folder where the picture is stored, and then double click the picture
to insert it. Or Find your own video via online.
Figure 4.8 Inserting pictures
Now, online media can be directed embedded within Word without leaving the
application
4.8.1 Inserting online pictures into a document

1. Switch to the Insert tab and choose the Online Pictures option.
Figure 4.8.1 Insert picture online
30
2. The Insert Pictures window will then appear. It allows you to insert pictures from
Office.com, Bing Image Search, OneDrive and Flickr. Choose the service that you
want and fill the keyword in the search box in the same service’s line.
Figure 4.9 Insert picture directly from the internet
3. Choose the image that you like from the result page and click Insert. You can also
insert multiple images to the document at the same time by holding the Ctrl key
on your keyboard.
Figure 4.10 Example of image online search result
4.8.2 Inserting Online Videos to a document

1. In the Insert tab, click the Online Video option.
Figure 4.11 Online Video Media
31
2. In the Insert Video window, choose either Bing Video Search or YouTube and start
searching. If the video you want cannot be found directly this way, you can also
copy it’s embed code and paste it to the third field instead.
Figure 4.12 Video search engine
3. Choose the video you like from the result page and hit Insert.
Figure 4.13 Video result in search engine
4. To test if the video embedded correctly, just attempt to play the video. The video
should play inside Word.
Figure 4.13 Embedded video in Word 2016
32
4.9 Insert a WordArt Object
1. Click the desired location to insert the WordArt.

3. Click the WordArt button in the Text group.
4. In the WordArt gallery, click the style you want.
5. In the Edit WordArt Text dialog box, type your text.
6. Set the size and other attributes of the text, and then click OK.
Word Art Icon
Figure 4.14 Example of Word Art
4.9.1 Insert SmartArt
Insert SmartArt is a collection of graphics you can utilize to organize information within your
document. It includes timelines, processes, or workflow.
To insert SmartArt:
1. Place your cursor in the document where you want to illustration/ picture
2. Click the Insert tab on the ribbon
3. Click the SmartArt button
4. Click the SmartArt you wish to include in your document
5. Click the arrow on the left side of the graphic to insert text or type the text in the
graphic.
Smart Art Icon
Figure 4.15 SmarArt Collection
33
4.10 Insert Watermark
A watermark is a translucent image that appears behind the primary text in a document.
To insert a watermark:
1. Click the Design Tab in the Ribbon.

2. Click the Watermark Button in the Page Background Group.
3. Click the Watermark you want for the document or click Custom Watermark and
create your own watermark.
4. To remove a watermark, follow the steps above, and click Remove Watermark.
Watermark Icon
Figure 4.16 Insert Watermark section in the ribbon
34
4.11 Exercise 3: Formatting Text 1
Now is the time to formatting your article which you had done in exercise 1. To do this
exercise, please follow the steps below:
1. Before you format your article, you need to plan what font style, font size, or even
font color you want to be used in your article so that it will attractive and readable
for the reader.
2. Select the main Title “Welcome to Sabah, Borneo” and format it with; font style:
Bondoni MT Black, Font size: 20, Font color: Oliver Green Darker 50%, Thick
Underline, and Text Alignment: Center.
3. After that, highlight the following sentences form “Welcome ....until lifetime”.
Choose Justify to align the text, Line spacing: 1.5, Font size: 11, Arial.
4. Continue to next line, select the “Destination; Place to Go” with Font size/style: 14,
Bondoni MT Black, Font color: Blue Dark, Text Align: Center, Line Spacing: 1.5, and
underline it.
5. The following sentences from “Whether.....until Borneo”. Choose Justify to align the
text, Line spacing: 1.5, Font size: 11, Arial.
6. Now go to sub-title “Sepilok Orang Utan Sanctuary, Sandakan”. Change the font
style/size to 12, Bondoni MT Black, Font color: Black.
7. Continue to the following sentences from “The Sepilok .....until area”. Choose
Justify to align the text, Line spacing: 1.5, Font size: 11, Arial.
8. Sub-title “Mount Kinabalu: Kundasang, Ranau”. Change the font style/size to 12,
Bondoni MT Black, Font color: Black.
9. Continue to the following sentences from “Mount Kinabalu.....until status”. Choose

Justify to align the text, Line spacing: 1.5, Font size: 11, Arial.
10. The last Sub-title “Sipadan Island, Semporna”. Change the font style/size to 12,
Bondoni MT Black, Font color: Black.
11. Continue to the following sentences from “The internationally .....until dive”.
Choose Justify to align the text, Line spacing: 1.5, Font size: 11, Arial.
35
12. After you done all, Save your file with the same name as before “Sabah Tourism”.
Now your article should looks like the figure below:
Figure 4.17 the result of article after format
36
4.12 Exercise 4: Formatting Text 2
You’ve done change all the text style, size, color, text alignment and line spacing. Now,
continue to do some other formatting to makes your article more attractive.
Open again your article. Now, if you notice that your article looks like too tight, and heavy.
It’s kind of bored and difficult to read. You need to apply a paragraph in it. So, please
follow the steps provided:
1. Highlight the main title “Welcome to Sabah, Borneo”. Go to Paragraph Spacing

Option > choose Add spacing after Paragraph.
2. Now, move your cursor and click on line 5 “Sabah”, then press Enter. After that,
press key Tab once.
3. Click on line 9 “We have it...” Press Enter, and then press key Tab once.
4. Next, highlight the Title “Destination; Places to Go”. So, go again to Paragraph
Spacing Option > choose Add Spacing after Paragraph.
5. Now, select the first destination “Sepilok Orang Utan Sanctuary, Sandakan”. You
may need to put a bullet or number on it so that reader knows you’re mention
about the places to visit. So, place your cursor next to Sepilok > Go to Bullet option >
Choose one of the bullet listed. You also can use you own bullet that you’ve
imported from your file.
6. Please do so to the three places. The body text of each place may need to be
arranging so the article will look well-organized.
7. After you done all steps, save your file. Your article should look like this:
Figure 4.18 Example of format after Exercise 4
37
4.13 Exercise 5: Formatting Document & Pages
Step 1: Insert page number

Open your article > go to Insert Bar > Page Number > Choose Bottom of Page > Plain
Number
(Note: You can choose your own page number style)
Step 2: Insert Header
1. To insert Header. Go to Insert Bar > Header > Choose Transcend (Even) > Set the date
and the title to “Sabah Tourism”
2. Your header should look like this:
Figure 4.19 Header
Step 3: Insert Footer
1. The footer is not necessary in every document. Footer required when you want to
explain a word which is unfamiliar or difficult to understand.
2. In this tutorial, you can explain the “Rafflesia”, Orang Utan, Mount Kinabalu and
UNESCO.
3. Your header should look like this:
Figure 4.20 Footer
Step 4: Inserting Graphic/ Image
1. In this step, you can choose your own graphic/image, but make sure they are related
to the topic.
2. Insert image by click to Insert Bar > Picture > locate your graphic and arrange it
accordingly.
3. In this step, you may need to use a Picture Formatting.
Step 5: Insert Page Border
To insert a page border, go to Page Layout Bar > Page Background ribbon > Choose Page
border > Page border 3D > apply a style with 3pt Width, Art: None, Color: Green.
(Note: You can choose your own style but remember who your target reader is)
38
Step 6: Spelling Correction
Check if any wrong typing through your document. Change the wording whether using
autocorrect or choose the language you chosen.
Step 7: Apply Watermark
This step is an optional. But if you want to mark your document, Go to Page Layout Bar >
Watermark > Choose whether use Wording or Graphic.
Last Step: Checking Overall
After all step done, you need to go through your document again to check the overall.
After finishing, save your file using a same name “Sabah Tourism”. Your Final Article shown
below:
39
Figure 4.20 Final product
40
Figure 4.21 Final product
41
LESSON 5
WORKING WITH TABLE
Objectives
a. Able to convert text into a table
b. Able to edit and add table on document
5.1 Insert Tables

1. Click where you want to insert the table.
3. Click the Table button in the Tables group.
4. Click Insert Table.

5. Under Table size, enter the number of columns and rows you want.
6. Under AutoFit behaviour, choose options to adjust the table size.
Table appear on
Insert Table Icon
document
Figure 5.0 Inserting a table on the document
42
5.2 Converting Text to a Table
1. Select the text you want to convert.

2. Click the insert table.
3. Click the table button in the Tables group.
4. Clicks convert Text to Table.
2. Insert Table 1. Selected Texts

Text inserted into table
5.3 Insert row and column
In MS Word (before version 2016) if you want to insert row or column in a table, you have
Right click mouse to the row or column current and choose insert, it was very surprising
when insert row and column in MS Word 2016, you’ve just do easily by 1 click.
5.3.1 Insert Row
To insert row, you move cursor to the space of two current rows on the left (where you
want to insert the new row). Click to a cross to insert the new row. See the pictures below:
Figure 5.1 Add row in Word 2016
 You cannot insert a row to the top of the table

 The cross will not appear if you move the cursor to end of row
43
5.3.2 Insert Columns
To insert column, you move cursor to the space of two current columns on the top (where
you want to insert the new column). Click to a cross to insert the new column. See the
pictures below:
Figure 5.2 Add column in Word 2016
5.4 Exercise 6: Merging and Splitting Cells
Sometimes you may want a table that doesn’t have the same number of spaces (cells)
in each row or column. Word makes it easy to merge cells in a table and to split cells in a
table. We will use the first table you created to practice merging and splitting cells.
1. Make sure the first table you created is visible.

2. Drag to select the first three cells in the table as shown below.
Figure 5.5 Highlighted rows on a table
3. Right click the table using your mouse.
Right click to
Merged cells
Figure 5.6 Select the Merge Cells option after right click the mouse
44
4. Click the Merge Cells. The cells will now become a single cell spanning three columns
(You may need to de-select the cells to see this).
Merged cells
Figure 5.7 Few rows had been joint together
5.5 Exercise 7: Insert a Table
The previous tutorials, you’ve done an Article about Sabah Tourism. Now you are
requested to put the prices of charge for tourist when they visit those places listed in your
article. For this tutorial, you will create a table and put the Rate for mountain Guide and
Porter under the Mount Kinabalu, Kundasang Ranau body text. Please use the information
provided below:
Rates for Mountain Guide and Porter

Destination 1: Timpohon-Summit-Timpohon
Number of Climber/ Fee per Day: 1 – 3 /RM 128.00, 4 – 6/ RM 150.00
Destination 2: Timpohon-Summit-Mesilau/Mesilau-Summit-Timpohon Number of Climber
Fee per Day: 1 – 3 /RM 143.00, 4 – 6/ RM 173.00
Destination 3: Mesilau-Summit-Mesilau
Number of Climber/ Fee per Day: 1 – 3 /RM 150.00, 4 – 6/ RM 180.00
Destination 4: Mesilau-King George Peak (Kotal’s Route)
Number of Climber/ Fee per Day/Per Guide:
1 – 3/RM 100.00/1 Guide
4 – 6/RM 100.00/2 Guide
7 – 8/RM 100.00/3 Guide
Destination 5 : Other Peaks Mt.Kinabalu (Western Plateau)

1. St. John Peak, Fee per day : RM 25.00
2. South Peak, Fee per day : RM 15.00
3. Oyayubi Iwu Peak, Fee per day : RM 20.00
4. St. Andrew, Fee per day : RM 30.00
5. St. Alexandra, Fee per day : RM 30.00
6. Victoria Peak, Fee per day : RM 30.00
7. Gurkha Hut, Fee per day : RM 30.00
8. Ugly Sister, Fee per day : RM 20.00
9. Donkey Ears, Fee per day : RM 20.00
10. Tunku Abdul Rahman,Fee per day: RM 20.00
11. Lone Tree, Fee per day : RM 45.00
12. Easy Valley, Fee per day : RM 25.00
Destination 6 : Mt. Tambuyukon (Sub Station Monggis)

I. Sub Station – Tambuyukon - Sub Station
Number of Climber/ Fee per Day: 1 – 3 /RM 70.00
II. Air Terjun Kikulat (Optional)
Number of Climber/ Fee per Day: - /RM 40.00
45
Destination 7 : Mt. Nambuyukong (Sub Station Serinsim, Kota Marudu)

I. Sub Station – Nambuyukong - Sub Station
Number of Climber/ Fee per Day: 1 – 8 /RM 60.00
II. Sub Station –Air Terjun Misumpak – Sub Station
Number of Climber/ Fee per Day: 1 - 8/RM 60.00
III. Sub Station –Makam Si Gunting – Sub Station
IV. Sub Station –Batu Lebah – Sub Station
After you done create a table and insert all the information, your table now should look
like below:
Rates for Mountain Guide and Porter
Destination Number Of Climber Fee Per Day

Timpohon-Summit-Timpohon 1–3/4-6 RM 128.00 /
RM150.00
Timpohon-Summit-Mesilau/Mesilau-Summit- 1–3/4-6 RM 143.00 / RM
Timpohon 173.00
Mesilau-Summit-Mesilau 1–3/ 4-6 RM 150.00 / RM
180.00
Mesilau-King George Peak (Kotal’s Route) 1 – 3 (1 Guide), 4 – 6(2 RM 100
Guide) (per guide / per
7 – 8 (3 Guide) day)
Other Peaks Mt. Kinabalu (Western Plateau)
St. John peak RM 25.00
South Peak RM 15.00
Oyayubi Iwu Peak RM 20.00
St.Andrew RM 30.00
St. Alexandra RM 30.00
Victoria Peak RM 30.00
Gurkha Hut RM 30.00
Ugly Sister RM 20.00
Donkey Ears RM 20.00
Tunku Abdul Rahman RM 20.00
Lone Tree RM 45.00
Easy Valley RM 25.00
Mt Tambuyukon (Sub Station Monggis)
Sub Station – Tambuyukon –Sub Station 1–3 RM 70.00
Air Terjun Kikulat (Optional) - RM 40.00
Mt.Nambuyukong (Sub Station Serinsim, Kota
Marudu) 1–8 RM 60.00
Sub Station – Nambuyukong –Sub Station 1–8 RM 60.00
Sub Station – Air Terjun Misumpak – Sub Station 1–8 RM 20.00
Sub Station – Makam Si Gunting – Sub Station 1-8 RM 40.00
Sub Station – Batu Lebah – Sub Station
Table 5.0 End result of inserting table on the article
46
LESSON 6
SAVING AND DISTRIBUTION METHOD
Objectives
a. Understanding the process of saving document
b. Understanding the process of Distributing Method in through Word 2016
6.1 Saving Files

1. To save a document for the first time, do the following:
2. Click the File tab.
3. Click Save As.
4. Browse to the location where you’d like to save your document.
When your files are online, you can share, give feedback and work together
on them in real time.
5. Click Save.
Word automatically saves files in the .docx file format. To save your document
in a format other than .docx, click the Save as type list, and then select the
file format that you want.
6. To save your document as you continue to work on it, click Save in the Quick Access
Toolbar.
Save in quick Save icon at the

access toolbar backstage
Figure 6.0 Saving document
47
6.2 Save an Existing Document as A New Document
1. Click the File tab and select Save As.

2. Select the file format type from the resulting menu.
3. Navigate to the location to save the new copy of your file.
4. Enter the name for the new file in the File name box.
6.3 Word Save as PDF Format
In previous versions of Microsoft Word we needed third party utilities to enable us to save
our documents in PDF (Portable Document Format). Word 2013 and 2016, however, has
this facility built in.
To save your Word document as a PDF, click the File Tab > Export and click Export to PDF
Export at the
backstage
Figure 6.1 Export to PDF extension
6.4 Print your document
All in one place, you can see how your document will look when printed, set your print
options, and print the file.
1. Click the File tab and then click Print.

2. Do the following:
3. Under Print, in the Copies box, enter the number of copies
you want.
4. Under Printer, make sure the printer you want is selected.
5. Under Settings, the default print settings for your printer are
selected for you. If you want to change a setting, just click
the setting you want to change and then select a new
setting.
6. When you’re satisfied with the settings, click Print. Click to start
7. For details, see Print and preview documents. printing
48
6.4.1 Print and preview documents in Word 2016
In Microsoft Office programs, you’ll find Print and Preview in the same window, click File >
Print to find both. On the right, you’ll see your document.
To see each page, click the arrow at the bottom of the preview, and if the text is too small
to read, use the zoom slider to adjust it.
Choose the number of copies you want and click the Print button.
Figure 6.2 Print Preview on Print section
Click to
return to
document
Figure 6.3 The Print icon
To print only certain pages, print some of

the document’s properties, or print
tracked changes and comments under
Settings, next to Print All Pages (the
default), click the arrow to see all your
options.
Set the
pages to
print
Figure 6.4 the Setting section
49
6.4.2 Print multiple copies of a document in Word 2016
1. Click File > Print.

2. At the top of the Print page, next to the Print button is a box labelled
Copies with up and down arrows for you to choose how many copies
of this document you want.
3. Make your choice (either by entering a number or using the arrows),
select the printer and change or keep any other settings you want,
and then click Print.
50
LESSON 7
TUTORIALS (SAMPLE OF DESIGN)
Objectives
a. Creating more document with different design
b. Applying more functions inside one document
Below are the samples of MS Word Document (Design). Try creating those documents for
your experience.9
7.1 Newsletter
Figure 7.0 Samples of Newsletter design
9All images were collected as samples from www.google.com 11 July 2016

12:00PM
51
7.2 Flyers
Figure 7.1 Samples of Flyers design
7.3 Business Card
Figure 7.2 Samples of Business card design
52

Word Processing (Ms Word) Level 1 (2016)

Uploaded by

Word Processing (Ms Word) Level 1 (2016)

Uploaded by

WORD PROCESSING (MICROSOFT WORD 2016) LEVEL 1

Lesson 4 Formatting Text 22

Word 2016 improve and updated in1;

 Easier file sharing process

1.2 New features in Microsoft Word 2016

1.2.2 Smart Lookup

1 http://www.techradar.com/ (12th July 2016, 8:00AM)

 Right click your mouse and search for Smart

Smart Lookup tool

Figure 1.0 & Figure 1.1 Smart Lookup steps

 If you click on a link for a particular resource, your

Smart Lookup tool

Figure 1.2 Smart Lookup Tab on the Ribbon

1.2.3 Tell Me Feature

You have your cursor positioned in a paragraph of

There is a keyboard shortcut that will position your

1.2.4 Skype Feature

3 https://www.webucator.com (4th July 2016, 1:18PM)

1.2.5 New Features in Word 2016 Summary

 Chatting with your colleague

Understanding OneDrive and use the

Tell me features helps

1.3 Features in Word 2016 & 2013

1.3.1 Link Account in Word 2016

Figure 1.3 Microsoft link account with another online service

Click Connect to link

1.3.2 Object Placement in Word 2016

In all previous versions, placement options relevant to

 In Word 2016, a simple click reveals all relevant

 Options can be easily expanded by clicking See

1.3.3 Templates Directory

A comprehensive template directory comes to

 It is advisable to load the Welcome to Word

 A large number of useful and popular

1.3.4 Office Apps

Office Apps are a new way of adding

Figure 1.3.3 Sample of Office apps

1.3.5 Insert Pictures from the Web

 Microsoft has updated its Royalty

 You can also browse your online

1.3.6 Insert Online Videos and Interactive Content Easily

In an attempt to promote dynamic content in

 To insert a video successfully, type a

 Just click the result to preview the

 Multiple video results can be added

1.3.7 Insert Comments in Word (Mark Up)

 With Word 2016, you can

6 Formerly known as SkyDrive

1.3.8 Open PDF files in Word 2016

Figure 1.3.8 Warning when opening a PDF file

1.3.9 Reading Mode

Figure 1.3.9 Reading mode

7 Portable Document Format (Adobe Acrobat)

2.1 Launching Word

Figure 2.0 Word 2016 icon from a Windows 8 Start button

2.2 Word 2016 Ribbon

Current tab Other tab Ribbon display Options menu

Group name Dialog box launcher Hide the Ribbon

Figure: 2.2 Customizing Ribbon

2.3 Sign in to Office

Enter your email

Figure 2.3 Sign in to office

Figure 2.4 Sign in to Microsoft Office

2.4 Understanding OneDrive

If you do not have a Microsoft Account yet, search for

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2.4.1 Benefits of Using OneDrive

2.5 Word 2016 Interface

Icons Screen tips

 Some items in the ribbon may have a checkmark next to them

2.6 Closing Word

You can also close Word by

Figure 2.5 Click the Close button

2.7 Exercise 1: Opening a Word Document

3.1 Creating a New Document

Figure 3.0 Backstage view