Digital Presentation Class 9 Notes

To effectively convey knowledge to an audience, you must possess presentation.

Presenting effectively is a highly sought-after ability in practically every industry
today. Using a computer-generated presentation has a variety of benefits.

A presentation includes

● Regular text
● Lists items
● Table
● Graphics elements
● Sound and Video
● Animation

Characteristics of a good quality presentation

Number of lines – Try to fit 5 to 8 lines on a single page or slide. A paragraph or

more of lines may require extra time to read since the font size may get too small.

Font-size – You must consider the audience’s distance from the screen and the
size of the room while planning your presentation. In light of this, the font size of
the presentation’s texts may be chosen.

Correct use of grammar and language – Your presentation’s syntax and

terminology should be accurate since if you make a mistake, it will be repeated by
the audience as a whole.

Inserting images, drawings, tables or graphs – Aim to keep each slide to no more
than two graphics (pictures, illustrations, tables, or charts). If you include too
many graphics, your audience will become confused.

Use of colours – Use different fonts, bold characters, and dark colours to draw
attention to particular areas. Use dark colours for typefaces and light or silent
backgrounds. Pay close attention to how the colours in the foreground and
backdrop contrast.
Animation and videos – A slide should not contain more than one animation or
video. The audience can become confused if more than one is used since the
sounds will overlap.

Pay attention to target group – Pay close attention to the needs of the intended
audience when crafting the presentation. Concentrate on the substance and
arrange the items in a logical order that will draw the audience’s attention away
from the goals.

Starting LibreOffice Impress

To start LibreOffice Impress in Windows, double click its shortcut icon on the
desktop. Or click on the Start or Windows button, select LibreOffice → LibreOffice
Impress from application window.

Parts of Impress window

Title bar – It includes the title of the presentation file with the suffix (.odp) and the
name of the presentation programme, LibreOffice Impress. It consistently
appears at the top of LibreOffice Impress.

Menu Bar – It has menus with rationally arranged commands on them. This page
contains all the commands needed to construct the presentation. The different
menus are as follows:

File, Edit, View, Insert, Format, Slide, Slide show, Tools, Window and Help

Various toolbar – To handle Impress’s GUI, there are numerous toolbars. These
toolbars are available for usage as needed for a variety of tasks.

1. Standard Toolbar – Each menu item in the menu bar is represented

here as an icon for convenience.
2. Slide pane – It is a vertical pane to see the slide in small size to
navigate on any slide easily.
3. Workspace: This is the central part of the window, where the
presentation slides are created, text is entered, images and other
objects are inserted.
 4. Slides – This is in the left part of the window, display presentation
slides in the thumbnail form.
5. Tasks pane – The task pane is located on the window’s right side.
There are five parts to a task pane. When you launch this window,
NOT all components are open. To open an object, you must first
choose it.
6. Master pages – The foundational architecture of slide is modifiable.
This can be used to create the presentation’s framework and the
standard slide design.
7. Layouts – You can prepare your own layout and keep these safe for
future use using this software.
8. Table design – This gives styles for creating tables. Anyone can
modify the style according to his or her own choice.
9. Custom animation – There are many animation features for the texts,
drawings, etc., in a slide. Using this feature you can add, change or
remove animation features.
10. Slide transition – Using slide transition, you can set the way, how the
slide will appear during presentation. You can also modify features
like speed of transition, sound effects, automated transition, etc.
11. Drawing toolbar – Using drawing toolbar, you can make various
artistic works in the presentation to make your presentation effective.
12. Insertion point – It is a location of the cursor where your text will
appear as you type anything (means location where the cursor is
blinking).
13. Status bar – It displays information about the active presentation, the
current position of the cursor and the zoom slider.
14. Zoom control – This tool is used to zoom in or zoom out the slide.

Selecting slide layout

You can also select a slide layout by using menu, Slide → Slide Layout → Title
slide

● Adding text – To add text to a slide that contains a text frame, click on
Click to add text in the text frame and then type your text.
● Saving a presentation – While creating a presentation, you can save it
to the disk with some name, so that the content may not be lost or to
use the presentation further.
Running a slide show

To run the slide show, click Slide Show→Start from First Slide on the main menu
bar or Click the Slide Show icon on the Presentation toolbar or the Slide Sorter
toolbar or Press F5.

View a presentation

Controlling the size of the view

The View tab’s Zoom and View Layout dialogue box appears. To increase zoom,
you can choose from the suggested values or enter your own value (which must
be a whole integer).

Other ways to zoom are:

(i) use of the Zoom slider on the Status bar

(ii) use of the Zoom button on the Standard toolbar

(iii) use the menu option View → Zoom → Zoom, the Zoom and View Layout
dialog box will open. Select the appropriate option from it.

Workspace views

The various workspace views are in the drop-down list of the View menu. These
views are Normal, Outline, Notes, Slide Sorter, Slide Master, Notes Master,
Handout Master.

Normal view – . In this view, the slide is displayed in the middle of the window. On
the left side of the window, the pane with slides thumbnails (slides) is displayed
(if the Slide Pane is selected, from the View menu).

Outline view – it contains all the slides of the presentation in a sequence. It

shows each slide in the outline format. Only the text contained in each slide is
displayed inside the Workspace.
Notes view – it is used to add notes to a slide for the information of presenter. It is
not seen by the audience

while showing the presentation.

Slide Sorter view – it contains all of the slide thumbnails. It is suitable for
rearranging the slide order. It is used to sort slides with the ‘drag and drop’
method. Use this view to work with a group of slides or with only one slide.

Formatting text

(i) Font name: Click on the font type drop-down display to see the list of fonts and
select a font name.

(ii) Size: Click on the font size drop-down display to see the list of font sizes from
where you can select the font size.

(iii) Increase font size: Clicking on a with upward arrow, will increase the size of
the text (Keyboard shortcut: Ctrl+]).

(iv) Decrease font size: Clicking on a with downward arrow, will decrease the size
of the text (Keyboard shortcut: Ctrl+[).

(v) Bold: Clicking on a changes the text to bold (Keyboard shortcut: Ctrl+B).

(vi) Italic: Clicking on a changes the text to italic (Keyboard shortcut: Ctrl+I).

(vii) Underline: Clicking on a changes the text to underline (Keyboard shortcut:

Ctrl+U).

(viii) Strikethrough: Clicking on a draws a line through the selected text.

(ix) Superscript : Clicking on ab raises the selected text above baseline

(Keyboard shortcut: Shift+Ctrl+P).

(x) Subscript: Clicking on ab lowers the selected the text above baseline
(Keyboard shortcut: Shift+Ctrl+B).
(xi) Font colour: Clicking on drop-down box (▼) to the right of font colour icon
opens the colour pallet from where you can change the font colour.

(xii) Highlighting: Clicking on drop-down box (▼) to the right of highlight colour
icon opens the colour pallet from where you can change the highlight colour.

Working with tables

Selecting the Table icon on the Standard toolbar or the Table command on the
Insert tab will insert a table. The number of columns and the number of rows are
both defined in the Insert Table dialogue box.

A Table can be inserted from the Insert menu by selecting Insert→Table.

Adding and formatting images

Inserting an image from a file

To insert an image into presentation, select Insert → Image on the menu bar or,
click on the Insert Image

icon located on the standard toolbar. The Insert Image dialog opens.

Inserting an image from the gallery

The Gallery contains the images that can be used in a presentation. To insert an
image from the gallery:

(i) Select Insert → Media → Gallery from the menu. The Gallery displays the
available themes with images.

(ii) Select a theme and scroll to find a suitable image.

(iii) Click on the image and drag it onto the workspace.

(iv) Release the mouse button and the image will be placed into your slide.

Moving images
(i) To move the image in the slide, click on an image, observe that the cursor
changes to hand shape.

(ii) Click and drag the picture to the desired position.

(iii) Release the mouse button.

Resizing images

(i) Select the image by clicking on it. Observe that selection handles displayed.

(ii) Position the cursor over one of the selection handles. The cursor changes the
shape giving a graphical

representation of the direction of the resizing.

(iii) Click and drag to resize the image.

(iv) Release the mouse button when satisfied with the new size.

Grouping objects

To select all the objects, go to Edit → Select All on the main menu bar or use the
keyboard combination Ctrl+A. When the selection handles are displayed, go to
Format→Group on the main menu bar or use the keyboard combination
Ctrl+Shift+G or right-click on an object within the selected group and select
Group from the context menu.

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