SD Interview Question

SAP SD Interview Questions,
Answers, and Explanations

SAP SD Interview Questions
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Table of Contents
SAP SD Interview Questions, Answers, and
-2-
Explanations.................................................
1
Table of
Contents..........................................3
Motivation
....................................................9
Introduction.............................................................. 11
The SD Guru has spoken! ........................................ 11
SAP SD Interview Questions, Answers, and
Explanations...............................................1
2 Question 1: Sales BOM and Delivery Group...........
13
Question 2: Stock Transfer....................................... 14
Question 3: Actual PGI without Stock..................... 15
Question 4: Pop up in Order Creation...................... 16
Question 5: Scale Price Condition........................... 17
Question 6: VPRS Not Copied to Billing Document18
Question 7: Serial Numbers in a Delivery Doc........ 19
Question 8: Condition Type and Pricing Procedure. 20
Question 9: Using Trans Mass to Create Sales Rep. 21
Question 10: Serial Numbers ................................... 22
Question 11: Variant Pricing.................................... 23
Question 12: Area Menu Maintenance..................... 24
Question 13: Pricing Procedure for Industrial and
Domestic Customers ................................................ 25
Question 14: Payment Method................................. 26
Question 15: Output via Email................................. 27
Question 16: “Problem with bapi_salesorder_change”
.................................................................................. 28
Question 17: Infostructure Filling............................ 29
Question 18: Posting to Accounts ............................ 30
-3-
Question 19: Error Message Creation...................... 31

Question 20: Goods Issue From Negative Stock ..... 32
Question 21: Messages Transaction......................... 33
Question 22: List Partner Functions in Deliveries....34
Question 23: Material Specific Pricing.....................35
Question 24: Account Assignment in SD.................36
Question 25: Customer Hierarchy ............................37
Question 26: Pricing Procedure ................................38
Question 27: Mandatory Condition..........................39
Question 28: BOM Usage .........................................40
Question 29: Copying Text to Other Sales Docs......41
Question 30: Delay Billing .......................................42
Question 31: Company Code....................................43
Question 32: Customer Invoice Based on MIRO
Receipt ......................................................................44
Question 33: Sending Invoice via Email ..................45
Question 34: Incomplete delivery for child model
(free gift) under BOM...............................................46
Question 35: SD/FI Interface ....................................47
Question 36: Number Range Buffering ....................48
Question 37: What is a “Characteristic?”.................49
Question 38: Consignment Stock..............................50
Question 39: Excise Tax...........................................51
Question 40: Info Structure.......................................52
Question 41: New Fields in Sales Order...................53
Question 42: Price Adjustment for STO ...................54
Question 43: Variant Configuration..........................55
Question 44: Output with Different Language .........56
Question 45: Text Determination..............................57
Question 46: Intercompany sales ..............................58
Question 47: Lost Tax Field in Customer Master and
-4-
Material Master.........................................................59
Question 48: Shipping Point .....................................60
Question 49: Tax Determination in Invoicing .........61
Question 50: Cancel Invoice.....................................62
Question 51: LIS Update Client Copy......................63 Question
52: How to trace changes in sales order ... 64
Question 53: STO Delivery Creation List................ 65
Question 54: Credit Check ....................................... 66
Question 55: Printing Several Copies ...................... 67
Question 56: Order quan. and Confirmed quan....... 68
Question 57: Subtotals in Pricing............................. 69
Question 58: Transaction VF04 Authorization Check
for Division.............................................................. 70
Question 59: Plant Stock.......................................... 71
Question 60: Create a Condition for TCode VK31.. 72
Question 61: Assigning Movement Type................ 73
Question 62: Organization Structure........................ 74
Question 63: To View the Invoice Due Date ........... 75
Question 64: Rejecting/Canceling Sales Order Items
.................................................................................. 76
Question 65: Cannot Save Layout under SD01 under
4.5B.......................................................................... 77
Question 66: Change of Sales Document................. 78
Question 67: Product Allocation Exception............. 79
Question 68: Default distribution channel ............... 80
Question 70: Third Party Sales Order Scenario ....... 81
Question 71: Automatic Packing.............................. 82
Question 71: Availability Check.............................. 83
Question 72: Copying text........................................ 84
Question 73: Customer stock in the MD04.............. 85
Question 74: Printing Customer Details................... 86
-5-
Question 75: Table for Sales Organization.............. 87

SAP SD
Fundamentals................................89 SAP
SD Processing Document Flow....................... 90
Sales Document Type............................................... 91
New Division/Sales Area/Sales Office .................... 93
What is the difference between sales organization and
sales area?................................................................. 95
Block Sales Document Type / Delivery / Billing by
Customer ...................................................................97
Wrong/duplicate RE Created ....................................99
Movement type determination and Availability.....100
Sales reservation.....................................................101
Sales Order Stock....................................................102
Forecasted and Confirmed Sales Orders.................103
Backorder Processing..............................................104
Third Party Order Processing..................................106
Product Group and Sales BOM...............................109
Defining Company and Assigning Sales Organization
.................................................................................111
Partner Procedures ..................................................113
Goods Return from Customer.................................115
SD Customer Master Tables ...................................117
Rebate Agreement and Partner Determination.......118
Document Flow in Sales .........................................120
Transaction Code Listing........................................122
Most Important Tables............................................125 INDEX
...................................................... 126
-6-
-7-
Motivation
During the course of an average project, I am usually

called upon by a project manager to “help screen
resources” for different parts of the project. And one
thing comes to mind – if done properly, it’s very time
consuming, and it’s really hard work!
My interviews usually sound something like this –
Jim: “Please rate yourself, on a scale of 1-10 on your

SRM knowledge and experience…”
Interviewee: “Um, probably something like 10…”
Jim: “OK, so, let me just say something... I don’t
believe there is such a thing as a ten.”
Interviewee: “What would you rate yourself?”
Jim: “I rate myself an 8.”
Interviewee: “Why so low?”
Jim: “There’s no such thing as a ten. All of the nines
are working at SAP, SAP Labs, or SAP Consulting, and
so basically that puts me at about an eight. But we’re
here to talk about your skills. And so you think
you’re a 10, huh? OK, so tell me what you know about
debugging the n-step approval workflow…”
And then I try to ask the questions that truly flesh out
a person’s understanding of the software. It’s part
-8-
science, part art to be sure – but the #1 thing I’m

looking for in an interview is that the resource
represents their skills truthfully. The good resources
know what they know, know what they don’t know, and
they’re open about it.
And so I hope that this book will serve as a much
needed guide for managers trying to get the right
resource for their project. If you construct an
interview based on these questions, I’m confident you
can get a good idea about the depth and breadth of a
consultant’s experiences and accumulated knowledge.
Jim Stewart
Riverside, California
December 2005
Introduction
Each interview question has a question and an answer

– that is pretty straightforward – but when you see
the guru icon – this is information that represents the
highest degree of knowledge in a particular area. So if
you’re looking for a “SD guru,” be sure to listen for
answers similar to those given under the guru icon.
-9-
Don’t be bamboozled!
The SD Guru has spoken!
SAP SD Interview
Questions, Answers, and
Explanations
- 10 -
Question 1: Sales BOM and

Delivery Group
We create an order for a sales BOM with three sub

items. Since the sub item components must not be
delivered without the main product we declared the
main item category as delivery group. The problem
arises when there is zero availability for the main item
and no schedule line can be confirmed. The main item
is defined as delivery group but the delivery is created
without the main and only the component sub items.
The delivery group becomes broken up. This occurs
only in VL01N and VL10 dialogue mode. In VL10
background it works ok, so no delivery item is created
at all for those unconfirmed items. How do we fix
this?
A: The message is not configurable; at least in

releases
<= 4.6. But you can change the 'W' to an 'E' with a
modification.
Question 2: Stock Transfer

How do we transfer stocks under one company code
from plant to plant?
A: Plant to plant is handled using MB1B. If stock

transfer orders with deliveries are configured, use
ME27.
- 11 -
Question 3: Actual PGI without

Stock
I can press actual PGI successfully even without

stock, but I know that is the wrong way to do so. The
correct scenario should have enough stock then
press actual PGI. How can I configure this?
A: You must make sure you do not allow negative

inventory in MM.
- 12 -
Question 4: Pop up in Order Creation

When I create a sales order using VA01, a pop up
appears saying, "for this customer there are open
quotations". I would like to disable that pop up. How
would I do that?
A: You can change this by checking order header

configuration (VOV8), and field quotation messages.
- 13 -
Question 5: Scale Price Condition

I have a fixed amount discount condition type, which
I need to establish a constant discount for all possible
values. For a value of $100, a discount of $3. For a
value of $200, a discount of $6. For a value of $300,
a discount of $9 and so on. The problem is that I
cannot maintain this scale at VK11 for all possible
high values. I need to determine that for each $100
there is a $3 discount. How do I configure this?
A: Follow these steps: (1) new routine in VOFM ->

Formulas -> Condition value. There you divide
quantity by 100, and multiply the integer part of result
by 3.
(2) new condition - calculate type - G-formula. (3)
Input condition in your pricing procedure and
input AltCTy (Condition formula for alternative
calculation type) - new formula.
Question 6: VPRS Not Copied to Billing
Document
I have two condition types for cost. One is customized
and the other is VPRS. Their values are determined
correctly in sales order. A problem arises when I create
the d/o and billing document. The condition type
VPRS is incorrect with value '0,' while the customized
one is correct. What is the cause of this?
A: The VPRS is a valuation condition, normally the

cost of goods sold. If it comes from the material
- 14 -
master record, it is a standard valuation price.

However, if it comes from the information record, it is
the very cost of goods sold. You may have a difference
from the price you valued your material at and the
real cost of purchase. Check if you have a standard
value in your master record or if you have a relevant
info record. Another possibility is your customized
condition is undoing the VPRS.
Question 7: Serial Numbers in a
Delivery Document
Which report will show the serial number assigned in
a delivery document?
A: Take a look at function modules with SERIAL_*.

For example, SERIAL_LS_PRINT.
- 15 -
Question 8: Condition Type and Pricing

Procedure
I received the error message, "Condition type Z928
is not in procedure ZCS928 AV." How do I include
the condition type Z928 in pricing procedure
ZCS928?
A: Follow pathway:
SPRO ->Sales and Distribution ->Basic Functions -
>Pricing ->Pricing Control -> Define and Assign Pricing
Procedures
From here select "Maintain pricing procedures."

Next, select procedure ZCS928, then “Control Data.”
Add Z928 to your procedure.
Question 9: Using Transaction
Mass to Create Sales
Representative
Is it possible to use transaction MASS to assign a sales
representative as a partner?
A: Yes. Using the MASS transaction, select object

KNA1. Then select table name KNVP.
- 16 -
Question 10: Serial Numbers

Where in the sale order would you enter the serial
numbers for material?
A: Serial numbers are entered on the delivery

document and not a sale order, as this allows for
multiple serial numbers to be entered for a single
line. For example, you may have 10 serial numbers
for a quantity of 10.
- 17 -
Question 11: Variant Pricing

I need to have an additive price based on a variant
characteristic selected and then provide a discount
for each of the characteristics. I must discount the
correlating characteristic, not the gross value.
price
------ Char 1
= 1.00
Char 2 = 2.00
Char 3 = 3.00
gross price = 6.00
discount
------
Char 1 = 10% of 1.00 = .10
Char2 = 20% of 2.00 = .40
Char3 = 15% of 3.00 = .45
total discounts = .95
The discount may vary by customer. How do I find

out how configure this?
A: You can find out how to configure this by taking a

look at the documentation for
“$SET_PRICING_FACTOR,” in LO-VC.
Question 12: Area Menu Maintenance
- 18 -
I'm working in SE43, area menu maintenance. I am

copying an existing area menu where the name of the
main node is already specified. I took standard menu
COND_AV (used as standard for maintaining
condition records in SD) and made its copy as
ZCOND_AV. I've changed its description from
"condition maintenance" to another description.
However, in the area menu itself the main node still
has "condition maintenance.” How do I change this?
A: This can be solved through SE43 itself. Create

a new menu area then the name of that area menu
is automatically assigned to the main node.
Question 13: Pricing Procedure
for Industrial and Domestic
Customers
We have two types of customers industrial and
domestic. The domestic customers have a price list.
For the industrial customers, the price is calculated
on basis of percentage of the cost. Since there is a
possibility that industrial customers might also buy
domestic products at any given point of time, we are
forced to make one pricing procedure. Is there
another solution?
A: You can create a VOFM subroutine (transaction

code VOFM->Formulas->Condition value) and set
this subroutine in your procedure as transaction code
V/2 in field AltCTy (Condition formula for alternative
- 19 -
calculation type). In the ABAP coding you can

describe all of your requirements.
Question 14: Payment Method
How can I transfer the payment method from customer
master to sales order automatically?
A: Use the user exit “userexit_move_field_to_vbkd”

in report MV45AFZZ with this coding:
DATA: via LIKE knb1-zwels.
IF vbkd-zlsch IS INITIAL.
IF NOT vbak-kunnr IS INITIAL.
SELECT SINGLE zwels INTO via
FROM knb1
WHERE bukrs = vbak-
bukrs_vf AND kunnr = vbak-
kunnr. vbkd-zlsch = via(1).
ENDIF.
ENDIF.
Question 15: Output via Email

How can you send output through an email instead of
a fax or printout?
A: Check whether the transmission medium has

been maintained for the processing routines for your
output type. Make sure that this transmission
medium is placed in the partner functions evenly.
Follow this path:

- 20 -
SPRO -> SD-> Basic Functions-> output control-->

output determination-> determination using
condition technique-> maintain O.deter.for sales
documents-> Maintain output types. Use transaction
code V30.
Question 16: “Problem with
bapi_salesorder_change”
We have a problem with “bapi_salesorder_change.”
We need to change a position in a sales order but when
we fill the structures bapi does not change the sales
order.
What should we do?
A: You must fill the update structures properly. The

order header needs to read
“order_header_inxupdateflag = 'U',”. The item must
read “order_item_inx
= 'U'.” Each field touched in “order_item_in” needs to
have an 'X' in the corresponding field of
“order_item_inx.”
- 21 -
Question 17: Infostructure Filling

We have two Company Codes and new Infostructure
S004 for filling.
We must fill it with data from first CC only. Is there
any problem if the people who create orders,
deliveries and billing of second CC work at this time?
A: You can control the updating of infostructure at

both header level and tem level using IMG. If you do
not want the second company code data to be updated
in the info structure, do not include the sales
organizations assigned to the second company code in
the updating of info structure. For your information,
the codes are OVRO and OVRP
- 22 -
Question 18: Posting to Accounts

I am working in a system where someone has changed
standard SAP and the SAP standard pro forma invoice .
Where is this set? There is no account determination
procedure assigned to the document in SD but it is
picking up the standard one and posting to accounts.
A: In VOFA check the SD Document category. It

should be set to U and the transaction group should
be set to 8. Likely these were changed to real
invoices. The transaction group tells pro forma
invoices not to be posted to accounts. If you have a
posting block, wait until someone releases it to
accounting in change mode.
- 23 -
Question 19: Error Message

Creation
I need a modification to make the system issue an
error message when the user enters two sales orders
with the same reference to the customer's purchase
order. What should I do?
A: In the transaction VOV8 (sales document type

definition) under general control put an "A" in the
check PO number field. In the transaction OVAH
(change system messages) change the message
category of V4115 to "E" from "W".
- 24 -
Question 20: Goods Issue From

Negative Stock
I want to issue goods where the Storage location has
a negative quantity. The system is not allowing me
to make a goods issue. How do I configure this?
A: Follow these steps:

1) OMJ1 - Allow negative stocks - at plant level and at
storage location level.
2) MM02 - Plant data/stor.2 - check negative stock in
plant.
- 25 -
Question 21: Messages

Transaction
What transaction do we use to view all messages
including warning messages in SAP?
A: You can view these in transaction code SE91.
- 26 -
Question 22: List Partner Functions

in Deliveries
I would like to list the partner functions in a delivery. In
which table can I find that information?
A: This information is located in table VBPA.
- 27 -
Question 23: Material Specific

Pricing
We have a situation where there will be two pricing
procedures and depending upon the materials used,
either one of them will get picked up. For example we
have a field in customer master that helps determine
pricing procedure. Similarly, is there any field in the
material master that can determine the pricing
procedure determination?
A: The pricing procedure applies to the whole

document (header and items). You cannot change it
at material (item) level.
- 28 -
Question 24: Account Assignment

in SD
There is a configuration setting for SD where you are
able to activate the account assignment on both
header and item level. The activation will basically
open up all the respective cost objects. What setting is
this?
A: Use transaction code VKOA
- 29 -
Question 25: Customer

Hierarchy
How do you create two customer hierarchies for the
same payer?
A: Create an order and delivery, and then perform

a PGI for first customer hierarchy. Do the same for
the second customer hierarchy.
- 30 -
Question 26: Pricing Procedure

I have created two pricing procedures. One is for
normal pricing and the other for taxes. When I am
trying to do a sales order, only the first pricing
procedure is applying and it is not accepting the
second one. Why? What is the exact link between
these two pricing procedures and the condition types?
A: The pricing procedure is determined according to:

sales area, customer pricing procedure field in the
customer master (sold-to), document pricing
procedure field in the sales document type. You may
need to identify the criteria to determine the right
pricing procedure when you enter a sales order. The
transaction code to define pricing procedure
determination is OVKK. Normally taxes are included
in the actual pricing procedure, as part of the
determination of the actual price (including taxes) the
customer will pay. Taxes need to be calculated based
on the given prices in the pricing procedure.
Question 27: Mandatory
Condition
While creating quotation, I am getting the error"
Mandatory condition MWST is missing.” Although
MWST is present in procedure RVAA01, what are the
steps to solve this?
A: Use transaction code VK11 and enter condition

type MWST. Next, enter the details in that document.
- 31 -
Question 28: BOM Usage

When we create a BOM through CS01, what effect does
BOM usage field have on subsequent configuration?
For example, if we take it as 1=production or
5=sales what effect will it have on subsequent
processes?
A: A sales usage means that production will not see

it, and a production usage means that sales will not
see it. The components each may or may not be
saleable, but as a sales BOM is intended to explode
onto a sales order, a non-saleable item on a sales BOM
would generally not be recommended.
The usage is precisely what it sounds like; which

function will use the particular BOM.
Question 29: Copying Text to
Other Sales Documents
How do you copy item text from sales order, to
delivery, to invoice?
A: Use text control function, SD-> basic function->

text control.
- 32 -
Question 30: Delay Billing

How do you delay billing to the next month in a delivery
note?
A: You can postpone the invoice date in the sales

order that belongs to that particular delivery under
the billing tab. Otherwise by default, the invoice will
pick up the GI date of the delivery. If it is acceptable
to put the GI on hold until the day of invoicing you
could also suggest this as a procedure.
- 33 -
Question 31: Company Code

How should I assign GL account to the company
code? I am doing SD/FI Interface. By using
transaction code FSSO I am able to enter GL account
and company code. But when I try to save it I am
getting the error "Account xyz does not exist in
company code xyz."
A: You must create the GL account for the company

code, exactly like you create a customer master for a
CC, or a material in a plant.
- 34 -
Question 32: Customer Invoice Based

on MIRO Receipt
When we create a third party customer order, it
generates a PO to the vendor. When we receive the
vendor invoice, it is entered in MIRO, which then
generates an order-related customer invoice. If we
create for example, three different sales orders and
three separate POs and also make three separate
invoice receipts that are done on the same day, these
invoices are not combining into a single invoice for
the customer. We need this to only be one invoice per
sales order. Where is the logic that controls this and
how do we change it?
A: You will have to take a look at copy control (from

Sales document to Billing document), on item level.
Most likely the routine will show 001. If you change
that routine to 003, then you should get an invoice per
sales order.
Question 33: Sending Invoice via
Email
I have a requirement to send the invoice copy to the
customer or agent that will be specified at the time of
sending the invoice (it should not be configured
before). How do I configure this and where do I set
the indicators?
- 35 -
A: Use transaction code NACE. Define the output

type here. In application V3, define the correct
transmission medium. If you want to send it at your
convenience select the dispatch time as 3 (Send with
applications own transaction). Attach the output type
to the correct output determination procedure
defined for the document type. Use T Code VF31 to
send the message. You will need basis while
configuring the email addresses because SCOT and
SOST will be used by it.
Question 34: Incomplete delivery for
child model (free gift) under BOM
I have a BOM item and another item, which is a free
gift for child model. This was not delivered to the
dealer, but delivery order status indicates “complete
delivery” and the scheduled line appeared fine as well.
After my analysis, I found some things. The initial
quantity of the BOM item is 5 and free good is 0. How
do I go about fixing this?
A: You cannot manipulate and make changes

afterwards expecting the system to honor your
requirements. You must add the child items as
a separate order.
Question 35: SD/FI Interface
A problem occurs while releasing invoice to
accounting. Billing is created successfully, but the
invoice is not released to accounting. The error
message I receive after saving the document states
- 36 -
"error in account determination.” How should I solve

this problem?
A: The first thing you should do is check the account

determination log in the invoice.
Follow these steps: transaction code VF02->

Environment-> Acc.determ.analysis->
Revenue Accounts.
- 37 -
Question 36: Number Range Buffering

I am facing a problem in the internal number range
assignment of customer data. I have created a new
account group and with each customer I create, the
system gives an increment of 5. For example it
increases from 10005 to 10010 instead of 10005,
10006. How do I fix this?
A: The problem is with the number range buffering.

Go to transaction code SNUM, and then object type
“debitor.” Click on the pencil (change mode) and
change the number in buffer.
- 38 -
Question 37: What is a

“Characteristic?”
How does the term characteristic relate to transaction
code CTO4?
A: Material master leads to classification, and then

you select the desired class. Based on class you can
choose the characteristics. These characteristics are
defined in CT04.
- 39 -
Question 38: Consignment Stock

What process do you use to create a consignment stock?
A: Follow pathway-> SAP Library-> SAP R/3

Enterprise Application Components-> Logistics-> Sales
and Distribution (SD)-> Sales-> Special Business
Processes in Sales-> Consignment Stock Processing.
- 40 -
Question 39: Excise Tax

What is the business process of excise tax and how do
you relate that in SAP?
A: Excise tax is the duty charged on manufacture of

goods listed in the chapter and section head of
Central Excise Tariff Act. Process should amount to
manufacture and separate identifiable finished goods
should emerge having marketability and specified in
Tariff Act.(?????)
As far as SAP is concerned you, find CIN version

integrated with standard SAP from 4.7 onwards.
There are two places where you need to configure
CIN. The first is Financial Accounting-> Tax on Sale
and Purchase and the other is Logistic General-> Tax
on Goods Movement.
Question 40: Info Structure
I created a new info structure and activated update

rules for it. What is the best way to transport them
into a productive system?
A: After rigorous testing in the QA environment

and approval of the user community you should
transport the info structure and related items into a
production environment during “down time,”
possibly when no billing documents are being
created and posted.
- 41 -
Question 41: New Fields in Sales

Order
Are there any user exits or any other way to include

new fields in the sales order VA01?
A: There are two ways to approach this. You can go

to transaction code SE93 and give the Transaction as
VA01. It will lead to a screen where you can click on a
program that will take you to mod.pool. In this
program click Find Icon and key in customer there. It
will show you the user exits in that particular
program. Another way is using SPRO. Follow path
IMG->SD->System Modifications->User Exits. There
you can click on the help document and it will show
all the user exits with program name. Select the
suitable one.
Question 42: Price Adjustment for
STO
For STO when the invoice receipt (MM) and invoice
issue (SD) is completed, how do we perform a price
adjustment if we find the price is incorrect? If we do
a subsequent credit/debit in MM, how do we create
subsequent credit/debit in SD?
A: First cancel your invoices (SD and MM). Change

the price in the STO PO. Then create new invoices SD
and MM. The new values will be picked up if properly
configured. The difference in the material value will
- 42 -
be automatically posted to the appropriate stock

account when you create the invoice in MIRO.
- 43 -
Question 43: Variant

Configuration
I am making an inquiry in which I have a

configurable material. When I create a quotation with
reference to the inquiry, the system is not allowing me
to change the configuration in the quotation. I
checked the copy control and found that at the item
level copy control between inquiry and quotation, we
have an option for configuration. I have tried these,
yet I am still unable to change the configuration.
What should I do?
A: The document may already exist. Once fixed you

cannot “unfix” the configuration by changing the
customizing. You must create a new quote/order.
Use setting “A.”
Question 44: Output with Different
Language
Is it possible to have to have two delivery notes in two
different languages?
A: The destination country will decide which language

the output should be printed. Make sure that you are
identifying that in the program attached to the output
and accordingly open the desired form.
- 44 -
Question 45: Text Determination

Can I copy text from the delivery note to the billing
document? How can I do this through text
determination?
A: You can copy text from Delivery Note to invoice.

Go to the IMG (SD>Basic Functions>Text Control)
and click on the help icons next to text types. Define
access sequences for determining texts and define and
assign text determination procedures. You need to
check the delivery text field in the relevant billing
document type. If you do not check this field you will
not be able to copy the delivery texts to the billing
document.
- 45 -
Question 46: Intercompany sales

I am working on Intercompany sales. How do I create
material in both company codes?
A: Use transaction code MM01 to create material with

organizational data pertaining to the plants and sales
organizations.
- 46 -
Question 47: Lost Tax Field in

Customer Master and Material
Master
I do not know why the tax field in the customer
master and material master is hidden. This field is not
suppressed in customer master. How do I make this
field appear?
A: Make sure you have a tax category defined for

your countries in OVK1. Then check if the tax classes
are defined in OVK3 and OVK4.
- 47 -
Question 48: Shipping Point

On the sales order shipping tab there is a field with the
text “shipping point.” I would like to add new
shipping points to certain plants. Where is this
configured in SAP?
A: New shipping points are defined in enterprise

structure.
Follow these steps: logistics execution -> define
shipping points and assign the shipping point to plant
in assign in enterprise structure under logistics
execution. Next, click: shipping -> shipping point
and good receipt determination. Configure for
automatic determination of shipping point based on
shipping condition, loading group, and plant.
Maintain relevant shipping condition in customer
master. Maintain relevant loading group in material
master (normally the standard). For the combination
that you derive from the sales order, you should have
a configuration entry for automatic determination in
sales order.
Question 49: Tax Code
Determination in Invoicing
Document
If several items with different VAT rates are included
in one invoice, these different rates are displayed in
the invoice header including the respective amount.
After saving the invoice, the system determines one
VAT rate including one tax code and transfers this tax
- 48 -
code to the accounting document. How does this

determination work? What is the rule behind this
determination?
A: In FS01/02/03 you will see that there is a tax

category field where you enter the used tax code for
this account. Normally tax conditions have specific
account keys. Through transaction code VKOA or
OV35 you assign which account (using key fields from
sales) will be used for the account doc. Check V08
price procedure for the used account key as well.
Question 50: Cancel Invoice
When a user releases an invoice to accounting it creates
an accounting document. The status of the accounting
document is cleared if the user cancels this invoice. Is it
necessary to delete the previously created accounting
document?
A: No, but you will have a credit note in your customer

account.
- 49 -
Question 51: LIS Update

Terminated After Client Copy
I have a problem with LIS. After client copy, our test
system does not update LIS info structures. When I
save a sales order, delivery or billing document I
receive an error message that says, "update was
terminated".
How do I fix this?
A: Generate the infostructure and update group

again in the client in which you are facing the
problem.
- 50 -
Question 52: How to trace changes

in sales order
How do you trace the changes made in the sales order in
regards to changes to the partner function in the sales
order?
A: If you go into the change mode of the sales order

click on environment, and then change. This menu
will show you that partner functions like SH / BP / PY
in the document are changed. It also shows old and
new values.
- 51 -
Question 53: STO Delivery

Creation List
I am working on cross company STO. After I create
STO, I cannot create outbound delivery by using
VL10D. When I check the STO, I find that the delivery
creation date is blank. It seems the system does not add
the STO to delivery due list automatically. Is some
setting in SD affecting this?
A: The delivery creation date is blank because the

STO is blocked by release strategy.
- 52 -
Question 54: Credit Check

Typically you receive a standard credit check when
you save the sales order. What is the best way to
trigger it at the start of the sales order creation so that
one does not have to enter a lot of data in case you
reach the credit limit?
A: The ideal way is to check the credit limit of the

customer much before the processing the sales order.
Follow the path mentioned within the sales order.
Also check: Sales Order-> Environment-> Partners->
Display Credit Account.
- 53 -
Question 55: Printing Several

Copies
Is there a way to print an invoice five times?
(One original and four copies)
A: Use transaction code VF02. Once inside the

document, click on Go to-> Header ->Output. Select
the output type (normally RD00). Click on
Communication method and in the field "Number of
messages", enter the number of copies you want to
print.
- 54 -
Question 56: Order quantity and

Confirmed quantity
What is the difference between order quantity and
confirmed quantity?
A: The confirmed quantity is the allocated quantity by

the availability check (ATP).
- 55 -
Question 57: Subtotals in Pricing

How do the subtotals that have carry over value
KOMPKZWI1, KOMP-KZWi2, work with respect to
condition types?
A: Subtotals are not tied to condition types per say.

You control what goes into the field by assigning
subtotals within you pricing procedure. If you assign a
particular line in your pricing procedure to be subtotal
5, its value will be moved to KOMP-KZWI5.
- 56 -
Question 58: Transaction VF04

Authorization Check for Division
When we run the transaction for VF04 no
authorization check is done for this division. This is
causing some problems because some users run the
transaction VF04 and create billing documents for a
division for which they are not responsible. Is there a
user exit or other way that we can force transaction
VF04 to look at the division as part of the
authorization check?
A: Make the modification to include a check within the

copying requirements of the division in the source
document instead of the user authorization.
- 57 -
Question 59: Plant Stock

I have created a new material in SAP, and now wish to
add stock for that material into a particular plant.
What is the best transaction code as well as
movement type to use?
A: Use transaction code MB1C and movement type

561.
- 58 -
Question 60: Create a Condition for

Transaction Code VK31
I defined manually a condition type Z004 (as a copy
of the condition type K004). I then tried to create
condition in transaction code VK31 in the section
Discount/Surcharges -> By Material. The system
reported, “Table 304 is not defined for use with
condition type ZEC1.” How should I resolve this?
A: VK31 works with pricing reports. If you want to

have a new condition type to be maintainable via
VK31 or VK32., you need to do the following: Create
pricing report via transaction code V/LA and include
the tables you need. Extend the price area menu via
SE43. Area menu = COND_AV.
Question 61: Assigning
Movement Type
How do I assign movement type?
A: You assign movement type against the schedule

line category.
- 59 -
Question 62: Organization Structure

We are implementing R/3 in an auction services
company where they have nearly 15 auction services
under 5 business units. Our team has two ideas on
how to treat the services. One opinion is to treat
business units as a distribution channel and service
types as divisions. But the problem with this is the
sales area number is going up and master data has to
be extended across them all. The other idea is to have
a dummy distribution channel and have business units
as divisions. This way the service types can be treated
as sales order types. However it might be difficult to
have different pricing for the same order type. What
should we do?
A: This must be defined upon how your customer

expects the reporting to be. If their expectation is to
look on performance by services, then you have to
define them as divisions. Defining services as order
type is not the right approach, since you face the same
problem of data maintenance issues here too, should
a service type be moved to a different business unit.
Look for the reporting they have today and the
reporting expected out of SAP. This will determine
which course to take.
Question 63: To View the Invoice
Due Date
A certain customer has credit payment terms wherein
if the invoice is cut between Dec 1 –15 2005, then the
invoice due date should be Jan 15, 2006.
- 60 -
I have configured the payment terms in the

transaction code OBB8. I created the sales order with
the customer and got the specific payment terms in
the overview screen, and then I made the delivery and
then the invoice. Can I view the invoice due date (Jan
16,2006) in the invoice?
A: You should be able to see the due date in the

AR Module. If you go into fbl5n and search for the
customer, you can see the due date in the overview
screen.
Question 64: Rejecting and Canceling
Sales Order Items
I am in the VA02 transaction for a sales order and want
to reject the line items and cancel the entire sales
order. What is the menu path needed to achieve this
goal?
A: Click the reject document button and then enter a

reason for rejection. This will reject the line items and
the sales order. You can enter a reason for rejection on
the line item sales a tab.
- 61 -
Question 65: Cannot Save Layout

under SD01 under 4.5B
Under transaction code SDO1, I try to save a display

variant with the pathway: settings-> display
variants. However the save option is grayed-out.
How should I resolve this issue?
A: There is an unapplied SAP Note that will correct

the error. Once the correct note is applied the save
option will not be grayed-out.
- 62 -
Question 66: Change of Sales Document

A sales document type of a sales order can be changed
after getting saved. How do you do this?
A: One way is through the configuration of document

type in transaction code VOV8 (O
Another way is in the "Transaction Flow" section. You
can also perform “Alt sales doc type 1” and “Alt sales
doc type 2.”
- 63 -
Question 67: Product Allocation

Exception
We have set availability check against product
allocation using fields Prod.allocation obj., MATNR,
WERKS and customer in the referenced infostructure.
In the
infostructure referenced, these fields are coming from
MCVBAP-MATNR, MCVBAP-WERKS. But for the
structure field "plant,” we now need to make an
exception. In certain cases we have to check and
update existing allocation in a plant different from the
delivering plant. I found EXIT_SAPLQUOT_003 to
check allocation on a different plant, but I am not able
to find a way to update the structure on this plant. Do
I have to change the update rules/source fields for the
infostructure?
A: The user exit is only useful for changing the plant

prior to executing product allocation checks. To get
the update of the infostructure against the same
plant, you will need to write a routine for the plant in
the infostructure.
Question 68: Default distribution
channel
We have only one distribution channel in our
company. Can we default it in the transaction field
that needs distribution channel data? How can we
configure that?
- 64 -
A: You can use the user master data to achieve this.

Use transaction code SU01 and input the user ID. Go
to the parameters tab page and add parameter VTW.
Input your default distribution channel in the
parameter value. The only drawback with this method
is you will have to individually do this for all your users.
- 65 -
Question 70: Third Party Sales

Order Scenario
On plant P1 a sales order is created which is converted
into PR and PO. A central purchasing plant P2
processes it and sends it to the vendor. Vendor
supplies goods to plant P2. P2 then transfers the
goods to P1. P1 then delivers it to customer. We want
actual plant to do the goods receipt. Meaning P2
would receive the stock initially for sales order (TAB)
and linked purchase order (having plant P1) if goods
are coming to P2.
Subsequently, when P2 plant delivers the sales order
stock to P1 plant, P1 should create the goods receipt
for stock transfer delivery. The reason we want to
achieve this is so not to disturb the material costs, as
once the goods are received it will be valuated. How
do we do this?
A: You could have the requirement placed on P1,

which then creates a dependent requirement on P2.
When purchased, it is sent to P2. The dependent
requirement causes a STO between P1 and P2, and
the customer demand requires fulfillment out of P1.
Question 71: Automatic Packing
I want to use automatic packing and I have to create

the procedure for packing instructions. Where and
how can I link the procedure with my delivery type or
item category?
- 66 -
A: The procedure is assigned in transaction OVHU2.

You will have to assign the procedure to 0002
Outbound Delivery. Here you cannot specify the
delivery type or item category. To some extent, you
can control this with the packing indicator in the
delivery item category, however, you can have better
control by designing the access sequence with the
available fields.
- 67 -
Question 71: Availability Check

Is it possible to perform an availability check based on
the plant yet exclude one storage location?
A: You can make a storage location not available to

the availability check in MM.
- 68 -
Question 72: Copying text

Is it possible to copy texts from sales order header to
billing document header?
A: Use transaction VOTXN, and then create an

access sequence with text object VBBK. Also make
sure that the requirement of access sequence is given
as '1'-Ref doc. Header.
- 69 -
Question 73: Customer stock in

the MD04
I must create an order. Whenever a sales order is
created in the schedule line items, the check box "Fixed
date and quantity" is checked. In the MD04
transaction, customer requirements for the sales order
are not appearing. Why is this?
A: Regarding fix date and quantity check box check

transaction OVZJ for your sales area. With the
second problem regarding MD04, you must check two
things; requirements class and scheduling category.
Check your document to see whether they are
activated for requirement transfer.
- 70 -
Question 74: Printing Customer Details

In transaction XD03 we can print details for a single
customer. Is there any transaction code to print all
the customers’ address or details at one time?
A: For this requirement check TC: S_ALR_87012179 &

S_ALR_87012180.
- 71 -
Question 75: Table for Sales

Organization
What table do I use in creating ABAP program that
would output the sales based on sales organization of
customers?
A: If you have SIS update turned on, you can use

transaction code MTCE against infostructure 001 to
display sales by sales organization and so forth. Apart
from SIS, you may create simple ABAP query with
LDB VAV. If you want to create an ABAP report
only, then use transaction code VBRK ->billing
header table and VBRP ->billing item table.
- 72 -
- 73 -
SAP SD Fundamentals
- 74 -
SAP Sales and Distribution Processing

Document Flow
Document Flow in Sales
The sales documents you create are individual

documents but they can also form part of a chain of
inter-related documents. For example, you may
record a customer’s telephone inquiry in the
system. The customer next requests a quotation,
which you then create by referring to the inquiry.
The customer later places an order on the basis of
the quotation and you create a sales order with
reference to the quotation. You ship the goods and
bill the customer. After delivery of the goods, the
customer claims credit for some damaged goods
and you create a free-of-charge delivery with
reference to the sales order. The entire chain of
documents – the inquiry, the quotation, the sales
order, the delivery, the invoice, and the subsequent
delivery free of charge – creates a document flow or
history. The flow of data from one document into
another reduces manual activity and makes
problem resolution easier. Inquiry and quotation
management in the Sales Information System help
you to plan and control your sales.
The following graphic shows how the various types of

sales documents are inter-related and how data
subsequently flows into shipping and billing
documents
- 75 -
Sales Document Type

Sales document can have many different document
type. Each document type has its own usage..
Some commonly used document types are:-
• OR - Standard Order
• RE - Returns
• FD - Delivery Free of Charge
Different Sales Document types have different

control parameters.
For e.g. Document type ZOWN :-
General control :-
Check Division - Blank
-> no checks
1 -> Dialog to inform user that the division is
different from material master
2 -> Error when division is different from
material master
Shipping
Immediate Delivery
Blank -> Create delivery separately
1 -> Create delivery immediately when sales
order is save
2 -> Create delivery if quantity can be confirmed
to day
- 76 -
Maintain Sales Document Type

• Transaction VOV8 - Double click on the document
type to check the configuration.
Some configurations you can specify:-
• Check credit limit

• Define the default Delivery type
• Define the default Billing type
• Block the Document Type from being used etc.
- 77 -
New Division/Sales Area/Sales

Office
4.6x
OVXA - Assign division to sales organization

OVXG - Set up sales area
OVXM - Assign sales office to sales area

e.g. Sales Organization -> Distribution Channel ->
Division
|
-> Sales Office
VOR2 - Define Common Divisions
OVAN - Combine divisions allows you to share

sales document type data between different
divisions. You define the sales document types in a
central division and then use it as a reference
division.
For e.g.
Sales Organization Division Reference division
ALL 01 01
ALL 02 01
ALL 03 01
OVKK - Define Pricing Procedure Determination

For e.g.
Sales Organization Distribution
Channel Division Document
Procedure Pricing Procedure
- 78 -
ALL 01 01
A 1
SM30 Table/View :
V_TSPA - Define New Division
V_T134G_WS - Assign Business Area To Plant
V_TVTA_GRE - Define Rules By Sales Area
V_TVTA_KFV - Assign business area by sales area
V_TVAKZ - Assign sales order types permitted
for sales areas
- 79 -
What is the difference between

sales organization and sales
area?
Organizational Structure broadly refers to the way a
company follows a set path of systems/hierarchies.
Different companies do have different structures
and the differences in structures emanates basically
from the strategies.
Sales organization is the organizational unit which

responsible for the selling of the product,
movement of goods to the customer.
Sales Area is the combination of the Sales:

Organization + Distribution Channel + Division.
Company code of an organization is the legal entity

which have separate Balance sheet and profit & loss
A/C required by law for the legal purpose so
whenever an organizational unit have different
Balance sheet and P/L A/c you can define a
company code.
A Company's structure can be mapped in R/3 which

would facilitate flow of information, flow of process
and also facilitates work flow in a logical way.
A Sales organization structure is based on the

Elements of the Organization which are as follows.
1. Company Code
2. Sales Organization
- 80 -
3. Distribution Channel
4. Division
5. Plant
6. Shipping Point.
A Company Code is generally created by finance

and it broadly represents the highest point of
structure.
The relationship between Sales Org and Company

code is Unique. One Sales Organization can be
assigned to one Company code. Think of one
practical situation where in u can Say that Essar is
One Group (Client).
Essar Infotech (Company Code), Essar Oil
(Company Code).
Essar Oil may have Essar South (Sales Org) and
Essar North( Sales Org). You have to remember that
Essar South is only assigned to Essar Oil and not
Essar Infotech right....
A Combination of Sales Org, Distribution Channel

and Division is called a Sales Area and a Sales Area
is assigned to the company thru the Sales Orgn.
A plant is assigned to the company code. It is also

assigned to the Sales Org and Dist Channel and this
channel is called Delivering Plant.
A Shipping Point is assigned to the CLIENT.
- 81 -
Block Sales Document Type /

Delivery / Billing by Customer
When there is a temporarily stop of business with a
customer, you can block new orders to be created
for this customer. You can have the options of
blocking all the work flow or let the delivery and
billing to continue for any open orders.
VD05 - Block/Unblock Customer
OVAS - Sales Order Type Blocking reasons

OVAL - Blocking reasons links with Sales Order
Type
OVZ7 - Delivery Blocking reasons

OVV3 - Billing Blocking reasons
In 4.6x, if you found that your Sales Order Billing

Block is not working, it is because you need to build
the Billing Block for the Billing Type.
SM30 - Table/View V_TVFSP
If you want a material to be blocked, go to the Basic

data 1 view of the material, there in the general data
you have " X-plant material status ". Also in Cost
estimate 1 view of the material you have Plant
Specific Material status. Use the options available
to block the material in these two views.
You cannot use the material in sales order
- 82 -
Use the material exclusion function:
FUNCTIONALITY:
SD> Master data > Products > Listing/Exclusion>
Create
( Transaction codes VBO1, VB02, VB03)
Enter the list/exclusion type B001: For the required
Customer:
Enter Maintain materials > Save > Exit
Create the order and enter material excluded to test

exclusion.
CONFIGURATION: IMG SETTINGS

For IMG settings; Go to IMG > SD > Basic
Functions>Listing/Exclusion
Ensure that the listing/exclusion procedure is

activated for your order type. You can also create
your own condition types access sequences and
procedures or use the SAP provided ones.
Wrong/duplicate RE Created
• Check Document Flow for RE
Decision:- o No Goods Issue and No
Credit Memo created
o Reject the sales order item o No
Goods Issue and Credit Memo
created
▪ Cancel Credit Memo
- 83 -
▪ Reject the sales order

item o Goods Issue and Credit
Memo created
o Create another OR to offset the
credit memo created. Treat this as a
normal OR process. Ensure that
account receivable is informed by
typing in the item text. Please do
not send invoice to customer as the
RE is wrongly/duplicate.
Note: When you create another OR, the

delivery department may actually go and
delivery the goods to customer. Thus, it is
important to inform them that this OR is for
internal adjustment. The process of posting
the goods issue must be done by the delivery
side for proper flow.
Movement type determination and

Availability
SM30 - Table View - V_TVEPZ -> Assign schedule

line categories
• First check the Proposed schedule line category (SchLC) -

double click on the line item
VOV6 - Maintain the schedule line categories - double

click on the line item
- 84 -
• For example, you can control the default returns movement

type.
• 651 - two steps - with a transfer posting using
453
• 653 - one steps - direct post to unrestricted used
Control the Transaction Flow (tick to activate the

function)
• transfer of requirement
• for availability check for sales
• production allocation active
Sales reservation
Sales reservation takes place automatically through

availability check
The setting is on the checking group ( OVZ2 - Define
Checking Groups ).
You must set the "Accumul." column. Without setting
this it will only check availability but not reserve it!
SAP recommend Accumul. = 3 -> Accumulate the
requirements quantity when creating and
accumulate the confirmed quantity when making
changes.
For manual reservation, you can use MB21,
movement type 251 - Goods Issue for sales.
To activate the Sales Order number field, do the
followings :-
Activate transaction OMBW double click
movement type 251 double click additional
- 85 -
acct. assign. Tick the required/optional

button as per your requirement.
The user has to manage the manual reservation using
MBVR.
Reserving material without sales order
In Order to reserve the specific materials for a
particular customer, use Strategy 50 to plan your MRP
with the materials getting reserved for customer when
you make Individual / Collective requirement (1) in
MRP4 view of Material Master
Or you can create a manual reservation against that
particular material and give the customer name in the
Recipient Field so that you can easily identify the
Material which belong to the Customer
Sales Order Stock
Sales Order Stock is stock with Special Stock type E.
It can fall into the usual stock categories such as
unrestricted, blocked etc. but "belongs" to a sales
order. For example, you create a sales order for a part
and assign a sales item category that generates an
individual requisition, the requirement has an account
assignment linking it to the sales order schedule line,
and you convert that requisition to a Purchase Order.
When you receive the Purchase Order, the stock is

placed in sales order stock. It will show against the sales
order/sales order line. It can only be delivered against
that sales order line. Any availability check etc for that
material on any other sales order will not take it into
account as it is not available except to the sales order
line the stock is assigned to.
- 86 -
Forecasted and Confirmed Sales

Orders
MD73 - Display Total Requirements
Enter the material or MRP controller you want to

analyze.
Assignment field options:
1. If you with to look at how the planned

independent requirements have been match to the
sales order. Sales order which are over and above
that forecasted are not shown.
2. If you are interested primarily in seeing what
sales order are over and above the sales forecast.
3. If you are interested in seeing all the sales order
with indication of whether or not they have been
anticipated in the forecast.
4. If you wish to see all the three reports of the
above three options together. Blank if you with to see
a complete list of sales order, without any indication
of whether they have been anticipated in the forecast.
Backorder Processing
Backorder processing is a piece of functionality in SAP
where you can change the commitments and over-ride
the blockage of stock marked against sales
documents/deliveries. For example, you receive an
- 87 -
order from a very important customer for material "A"

but the entire quantity of A is committed to another
customer "B" via earlier sales orders and this is where
BACKORDER processing helps you to change the
commitment and shift stock due for B to A. This is the
benefit of this functionality.
OMIH - Checking rule for updating backorders

OPJL - Define new checking rule
OPJJ - Define scope of check
V_RA - Backorder Processing
Data selection:-
Sold-to-party Customer code Mandatory
Sales Organization Mandatory
Distribution Channel Mandatory
Division Mandatory
Changed confirmed quantity :-

Tick the material you want to change and click the
Backorder button
Confirmed quantity that still can be changed are
highlighted.
V.15 - Backorder List

Sales Organization Mandatory Distribution
Channel Mandatory Division
Mandatory
- 88 -
Third Party Order Processing
Third party order processing is as follows:
Assume three companies X, Y and Z

X - The company,
y - The customer
Z - Vendor
When ever X gets a PO from Y to supply some goods; X

has an option of either manufacturing those goods or
procuring those goods.
If he is procuring the goods, there are two methods that
are generally followed:
Method 1) After receiving the PO from Y, X creates a

sales order against Y.
Now at the same time he also creates a PO to a vendor Z
to produce the goods
Z produces the goods and supplies to X
X receives the goods from Z
Then X delivers the same goods to Y.
After that X invoices Y and Z invoices X.
Note : Here there is no direct/ Indirect relation

between Z and Y.
This process is known as Trading Process. And the

Material here is created with Material type HAWA.
The other method is a Third party order processing

method:
- 89 -
Here the glaring difference is that instead of Z supplying

the material to X and X in turn supplying the same
material to Y.
X authorizes Z to supply the material to Y on his

behalf and notify him once the delivery is complete.
Now Z supplies the material to Y and acknowledges

the same to X.
Z will send a copy of delivery acknowledgement and

invoice to X.
After receiving the delivery confirmation and

invoice from Z, X has to verify the invoice and this
process is known as invoice verification and is done
in SAP through Transaction code MIRO.
The next step for X is to create an invoice and submit

to Y. Only after the invoice verification document is
posted then only X can create an invoice for Y. This is
the business flow that is followed for third party order
configuration. There are few steps that have to be
configured to enable the system to function as
mentioned above.
1. If you are always following a third party

process for a material then you have to create the
material using item category group BANS.
The procurement type should be marked as External

procurement (F) in MRP 2 view of the material
master record.
- 90 -
If you are not always allowing third party order

processing then u can create a material master
record with item category group as NORM and the
procurement type should be marked as ( X)
meaning both types of procurement ( in house
manufacturing and external procurement).
2. The item category in the order should be

manually changed as TAS. For that you need to
configure the item category determination
ord type + item cat grp + usage + Hiv level = Item cat +
Manual item cat
OR + NORM + + = TAN . + TAS

OR + BANS + + = TAS
3. Make sure that during the item category

configuration for TAS you need to mark relevant for
billing indicator as F
4. The schedule line category for this type should

be CS. Make sure that you mark subsequent type as
NB - purchase requisition in this schedule line
category as this will trigger the purchase requisition
order immediately after the creation of the sales
order and the PO to vendor is created against this
purchase requisition.
Product Group and Sales BOM
My client collects products with quantities in

something they call Product Group. The customer
- 91 -
calls in and orders for the product group and

automatically gets in all the associated materials.
Do we need a Sales Order BOM to handle this?
This is a good example of a Sales Order BOM. But

the configuration of Sales BOM depends upon
certain conditions like:
If you want to create the product group and price it at
header level or if you want to assemble the products
and depending upon the assemblies you want to price
.
For example, if the customer asks for a certain
combination of Material A, B and C respectively,
then you create a Material Master record Material
D with item category group as LUMF.
While the Materials A, B and C are created with
standard item category groups NORM only.
Then create a sales BOM using Transaction code CS01
and enter the following details:
Material : Material D
Plant : Plant in which you created the material.
BOM Usage : 5 (Sales and Distribution) then
give the Materials A, B, and C and give their
respective quantities.
Before you have to create pricing condition records
for Materials A, B, and C.
Then configure the item categories ( T - code : VOV4).
When processing the sales order, just give the
Material D and the system will pick up the
- 92 -
corresponding assemblies for that material and

populate in the order.
The item category for the header item will be TAP
and the item category for the items will be TAN,
In this case the Material D is called as the higher level
Item , and all the assemblies are called as the sub items.
Here the sub items are relevant for pricing and delivery
where as the header item is not relevant for neither
pricing nor delivery. It just acts as a text item.
This type of configuration of BOM is known as

pricing at item level. This is used when you don’t
know what quantities of assemblies the customer is
going to order and if the price of the assembly keeps
varies.
There is another way of configuring BOM which is
pricing at header level.
The difference is that the Material Master D has to be
configured using the item category group ERLA.
Creation of BOM is same.
But you need to maintain the pricing condition record
for the header item.
The item categories in this case would be
Header item : TAQ
Sub item TAE;
Where the header item is relevant for pricing and
delivery. And sub items are not relevant for neither
the pricing nor the delivery.
Depending upon your requirements you can configure
accordingly.
- 93 -
Defining Company and Assigning

Sales Organization
Definition of Company Code
1.Transaction Code: SPRO

2. Click Enterprise IMG button
3. Select Enterprise Structure -> Definition ->
Financial
Accounting -> Define, Copy, Delete, Check Company
Code -> Edit Company Code Data
4. Check the check box and all yes radio buttons. Click
Continue button
5. Click New Entries Button and Type your company
code and name.
Assignment of Sales Organization to Company Code
1. Transaction Code: SPRO
2. Click Enterprise IMG button
3. Select Enterprise Structure -> Assignment -> Sales
and Distribution -> Assign Sales Organization to
Company Code
Joy
The sales organization is an organizational unit within
logistics, which structures the company according to
its sales requirements. It represents the selling unit as
a legal entity. It is responsible for product guarantees
and other rights to recourse, for example. Regional
subdividing of the market can also be carried out with
the help of sales organizations.
- 94 -
Each business transaction is processed within a sales

organization.
Each sales organization is assigned exactly one
company code for which you enter all accounting
details of the sales organization.
A distribution chain can be active for several plants
and the plants can be assigned to different company
codes. If the sales organization and plant are assigned
to different company codes, an internal billing
document is sent between the company codes before
the sales transactions are entered for accounting
purposes.
- 95 -
Partner Procedures
Sold-to-party (Customer Master) - Payment, Tax

determination
Bill-to-party - Address to send the invoice to Ship-to-

party - Deliver the goods to
Payer - Pay to who (a company/person name)
VOPA - Maintain Partner Determination
Click Partner Object
Click Partner Procedures
Double Click on the Procedures Line Items
To pass the partner function contact person (CP) data
to the ship-to-party in the delivery document.
Go to the Partner Determination procedure for you
sales order type. Look for the column that is labeled
SOURCE.
Put SH against partner function CP and it will assign
CP from ship-to-party to afterwards.
As long as you have CP in your delivery document, it
will be copied from SO to Delivery properly
One Time Customer
V-07 - Create a one-time customer. (Account Group -
CPDA)
In order for the user to create sales order, you have to
maintain the Account group for the Sold-to Party. (SP)
VOPA - Maintain Partner Determination
Click Partner functions
- 96 -
Click Environment -> Account Group. Assignment

To create a new entry, press Page Down till the last line.
- 97 -
Goods Return from Customer
We have posted GI to ship the material from our plant

to our customer plant in Japan (also belongs to our
own company, we're doing intercom transfer). Now
they want to return the material to us.
What is the process for us to do goods Return? What
are the exact steps/transactions used to handle this
process.
What if the billing document has been created and
they have made payment to us?
What if the billing document has been created and
sent but they have made payment to us?
A: All returns against sales order are affected against
sales order type RE.
You can copy this order type and rename it to suit
your purpose. Kindly understand that sales returns
are against billing raised. This means while creating
the sales return order, that it will be created with
reference to the Billing Number. This will ensure all
the original effects in the billing to be passed on to the
SRA . The credit memo is based on the order and not
on the delivery.
Try this first in the development server before doing it
in the production server. Also, ensure to verify that
the credit memo actually credits the customer and
debits sales account. We had this problem due to
some hot patch application in version 4.0B and then
had to get the relevant code from SAP OSS for
applying in the copy control routines. As regards the
payment, the amount will appear as credit balance in
- 98 -
the customer account and you need to decide whether

to adjust against some other invoice or refund the
amount to the party.
You won't be able to use the standard customer return

process for these cases. A customer return will only do
the postings on one side (goods receipt, customer credit
memo), but will not reduce inventory on the other side
or create the debit memo. I had the same requirement in
a previous project and we used the same process we had
for the initial transactions, just everything starts from
your plant in Japan and they deliver stock to your plant
and charge you.
- 99 -
SD Customer Master Tables
Rebate Agreement and Partner

Determination
How do I create and process a Rebate agreement?

Why is partner determination so important and
also explain the procedure for Partner
determination?
Following explains how to create a rebate agreement,
test it using a sales order and billing it. Then settling it
partially or fully using a rebate credit memo. Please
use the basic procedure and tweak your IMG settings
according to your unique requirements.
Rebate processing:
1. First requirement is that the rebate processing must
be active for
a. the customer ( check in customer master) ,
- 100 -
b. for the billing type ( check in IMG > Billing > rebate
processing > active rebate processing > select billing
documents for rebate processing. ) c. For the sales
organization:
( check in IMG > Billing> rebate processing >
active rebate processing > Active rebate processing
for sales org. )
2. Next create a rebate agreement for this use T-code
VB01. For the rebate agreement type you can
choose either 0001 (group rebate) or 0002 material
rebate or 0003 (customer rebate), etc. b. Enter your
rebate conditions. Don’t forget to enter the accrual
rate here.
3. Now test your rebate functionality : create a sales
order for the particular customer, sales org ( ensure
that the billing type used in your sales order is
relevant for rebate) . Create outbound delivery,
transfer order to do picking and post goods issue.
4. Now go to transaction code VB03 and check your
rebate by choosing conditions , selecting the
condition line and choosing payment data. You will
see that the accruals and business volume are
updated when accounting doc is created for billing.
5. Settling your rebates:
Once your rebates have been accrued you need to
settle the rebate. For this first release the rebate for
settlement by using transaction code VB02. As a trial
basis choose B ( you can choose other settings based
on your requirement) and choose Create manual
accrual. Now enter the amount to be paid and save the
rebate agreement.
6. Next display your rebate agreement using
Transaction code VB03. Enter your rebate
- 101 -
agreement number . Next choose rebate payments

> Rebate documents and select partial settlement.
Click on the choose button to note down your credit
request number.
7. Use transaction code VA02 and release the billing
block for your credit request. (Use item overview
tab)
8. Now use VF01 to create a rebate credit memo by
entering the credit memo request number and save
it
9. Now release the credit memo to accounting using
vf02.
Document Flow in Sales
The sales documents you create are individual

documents but they can also form part of a chain of
inter-related documents. For example, you may record a
customer’s telephone inquiry in the system. The
customer next requests a quotation, which you then
create by referring to the inquiry. The customer later
places an order on the basis of the quotation and you
create a sales order with reference to the quotation. You
ship the goods and bill the customer. After delivery of
the goods, the customer claims credit for some damaged
goods and you create a free-of-charge delivery with
reference to the sales order. The entire chain of
documents – the inquiry, the quotation, the sales order,
the delivery, the invoice, and the subsequent delivery
free of charge – creates a document flow or history. The
flow of data from one document into another reduces
manual activity and makes problem resolution easier.
- 102 -
Inquiry and quotation management in the Sales

Information System help you to plan and control your
sales.
The following graphic shows how the various types of

sales documents are inter-related and how data
subsequently flows into shipping and billing documents.
Transaction Code Listing

1. VS00 - Master data
2. VC00 - Sales Support
3. VA00 - Sales
4. VL00 - Shipping
5. VT00 - Transportation
6. VF00 - Billing
Others as follows:
- 103 -
At Configuration:
1. VOV8 - Define Sales documents type (header) 2.
OVAZ - Assigning Sales area to sales documents
type
3. OVAU - Order reasons
4. VOV4 - Assign Item categories (Item category
determination)
5. VOV6 - Schedule line categories
6. OVAL - To assign blocks to relevant sales documents type
7. OVLK - Define delivery types
8. V/06 - Pricing
9. V/08 - Maintain pricing procedure
10.OVKP - Pricing proc determination
11.V/07 - Access sequence
End user:
1. Customer Master Creation-VD01 and XD01 (for
full including company code)
VD02 - Change Customer
VD03 - Display Customer
VD04 - Customer Account Changes
VD06 - Flag for Deletion Customer
XD01 - Create Customer
XD02 - Modify Customer
XD03 - Display Customer
2. Create Other material ----MM00 3. VB11- To
create material determination condition record
4. CO09- Material availability Overview
5. VL01 - Create outbound delivery with ref sales
order
6. VL04 - Collective processing of delivery
7. VA11 - Create Inquiry
- 104 -
VA12 - Change Inquiry

VA13 - Display Inquiry
Sales & Distribution

Sales order / Quote / Scheduling Agreement
/ Contract
· VA01 - Create Order
· VA02 - Change Order
· VA03 - Display Order
· VA02 - Sales order change
· VA05 - List of sales orders
· VA32 - Scheduling agreement change
· VA42 - Contract change
· VA21 - Create Quotation
· VA22 - Change Quotation
· VA23 - Display Quotation
Billing
· VF02 - Change billing document
· VF11 - Cancel Billing document
· VF04 - Billing due list
· FBL5N - Display Customer invoices by line
· FBL1N - Display Vendor invoices by line
Delivery
· VL02N - Change delivery document
· VL04 - Delivery due list
· VKM5 - List of deliveries
· VL06G - List of outbound deliveries for goods
issue
· VL06P - List of outbound deliveries for picking
· VL09 - Cancel goods issue
- 105 -
· VT02N - Change shipment

· VT70 - Output for shipments
General
· VKM3, VKM4 - List of sales documents
· VKM1 - List of blocked SD documents
· VD52 - Material Determination
- 106 -
Most Important Tables
KONV Conditions for Transaction Data

KONP Conditions for Items
LIKP Delivery Header Data
LIPS Delivery: Item data
VBAK Sales Document: Header Data
VBAP Sales Document: Item Data
VBBE Sales Requirements: Individual Records
VBEH Schedule line history
VBEP Sales Document: Schedule Line Data
VBFA Sales Document Flow
VBLB Sales document: Release order data
VBLK SD Document: Delivery Note Header
VBPA Sales Document: Partner
VBRK Billing: Header Data
VBRP Billing: Item Data
VBUK Sales Document: Header Status and
Administrative Data
VBUP Sales Document: Item Status
VEKP Handling Unit - Header Table
VEPO Packing: Handling Unit Item (Contents)
VEPVG Delivery Due Index
- 107 -
INDEX
Confirmed quantity.............67
A Company Code....................42
COND_AV..........................23
ABAP....................................86
condition maintenance..23
Account Assignment..........35 Condition Type....................19
Area Menu Maintenance...23 Confirmed Sales Orders...104
Assigning Movement Type consignment stock
..........................................72 Process to
Assigning Sales create.............49
Organization.................113 Consignment Stock.............49
Automatic Packing .............81 Copying text .........................83
Availability Check..............82 Copying Text .......................40
B Credit Check........................65
CS01......................................39
Backorder Processing.......105
Customer Hierarchy............36
bapi_salesorder_change.....27
Billing by Customer...........97 D
Billing Document................17
Default distribution channel
Block Sales Document.......97 BOM
....................................
...............12, 39, 45, 110
.......79
BOM Usage.........................39
Defining Company............113
C Delay Billing........................41
Canceling Invoices accounting Delivery
documents..61 Document.............18
Delivery
Canceling Sales Order Items
Group....................12
..........................................75
delivery notes
Cannot Save Layout...........76
different
Change of Sales Document
languages........55
..........................................77
Document
characteristic relation to
Flow.................122
transaction code CTO4................48 domestic
Characteristic.......................48 customers.........24
- 108 -
E MB1B..........................
..........13
Error Message Creation......30
MB1C..........................
Excise
...........70
Tax............................50 MD04.........................
F ...........84
ME27..........................
Forecasted Sales Orders...104 ...........13
G Messages
Transaction.........32
Goods Issue..........................31
MIRO..........................
Goods Return .....................117
...........43
I MIRO Receipt.................43
MM01.........................
Incomplete delivery ............45
..........57
industrial customers........24
MM02........................
Info Structure........................51
...........31
Infostructure Filling ............28
MTCE.........................
Intercompany
...........86
sales..............57
MWST........................
Invoice Due
...........38
Date.................74
View.................................74 N
L NACE.........................
...........44
LIS.............................. Negative
...........62 LIS Stock.....................31
Updates....................... New
...62 Division......................
Lost Tax Field ..92 normal
......................58 pricing...................37
M Number Range
Buffering...47
Mandatory
Condition..........38 O
Material Specific OBB8..........................
Pricing....34 ...........74
- 109 -
OMJ1.......................... Rebate Agreement............120

...........31 Order Rejecting Sales Order Items
Creation...................... ...........................................75
15 RVAA01................................38
Order
S
quantity......................
67 S004......................................28
Organization sales area...............................94
Structure........73 Sales Area.............................92
Output Via Sales BOM...................12, 110
Email.................26 Sales Document Type.........90
OVHU2...................... Sales Documents..................40
...........81 Sales Office ..........................92
OVK1.......................... sales order...........................37
...........58 Credit Check...................65 tracing
OVK3.....................................58 the changes of....63 Sales Order
OVK4 ....................................58 New Fields......................52
OVKK....................................37 Sales Order Stock..............103
OVRO....................................28 sales organization................94
OVRP....................................28 Sales Organization..............86
OVZJ.....................................84 Sales reservation...............101
Scale Price Condition.........16
P
SD Document Flow............89
Partner Determination......120 SD/FI Interface...........42, 46
partner functions..............33 SD01......................................76
Partner Procedures............115 SE43,....................................23
Payment Method..................25 SE91......................................32
PGI ..................................14, 36 Sending Invoices.................44
Plant Stock............................70 Serial Numbers..............18, 21
Posting to Accounts.............29 SERIAL_LS_PRINT.......18
Pricing Procedure..19, 24, 37 Shipping Points
Printing Customer Details ..85 adding new......................59
Printing Several Copies......66 STO .......................................64
Prod. Allocation Exc...........78 Price Adjustment...........53
Product Group...................110 STO Delivery Creation List
R ..........................................64
Stock Transfer.....................13
- 110 -
SU01.....................................79 VK11...............................16, 38
Subtotals in Pricing.............68 VK31.....................................71
T VKOA....................................35
VL01N..................................12
Table 304............................71 Tax VOFA....................................29
Codes.............................60 VOFM............................16, 24
taxes......................................37 VOTXN ................................83
Text Determination.............56 VOV8.............................15, 30
Third Party Order Processing VPRS.....................................17
........................................107 VTW......................................79
Third Party Sales.................80
W
Transaction Mass................20
V warning messages............32
Wrong/duplicate RE Created
VA01 .....................................15
....................................
Variant Configuration.........54 .......99
Variant Pricing.....................22
VAT rates.............................60 X
VBBK....................................83 XD03 ....................................85
VBPA ....................................33
VBRK....................................86 Z
VF02.....................................66 ZEC1......................................71
VF04.....................................69
- 111 -

SD Interview Question

Uploaded by

SD Interview Question

Uploaded by

SAP SD Interview Questions,

Answers, and Explanations

All rights reserved. No part of this publication may be

Question 19: Error Message Creation...................... 31

Question 75: Table for Sales Organization.............. 87

During the course of an average project, I am usually

My interviews usually sound something like this –

Jim: “Please rate yourself, on a scale of 1-10 on your

science, part art to be sure – but the #1 thing I’m

Each interview question has a question and an answer

The SD Guru has spoken!

Question 1: Sales BOM and

We create an order for a sales BOM with three sub

A: The message is not configurable; at least in

Question 2: Stock Transfer

A: Plant to plant is handled using MB1B. If stock

Question 3: Actual PGI without

I can press actual PGI successfully even without

A: You must make sure you do not allow negative

Question 4: Pop up in Order Creation

A: You can change this by checking order header

Question 5: Scale Price Condition

A: Follow these steps: (1) new routine in VOFM ->

A: The VPRS is a valuation condition, normally the

master record, it is a standard valuation price.

A: Take a look at function modules with SERIAL_*.

Question 8: Condition Type and Pricing

From here select "Maintain pricing procedures."

A: Yes. Using the MASS transaction, select object

Question 10: Serial Numbers

A: Serial numbers are entered on the delivery

Question 11: Variant Pricing

gross price = 6.00

total discounts = .95

The discount may vary by customer. How do I find

A: You can find out how to configure this by taking a

I'm working in SE43, area menu maintenance. I am

A: This can be solved through SE43 itself. Create

A: You can create a VOFM subroutine (transaction

calculation type). In the ABAP coding you can

A: Use the user exit “userexit_move_field_to_vbkd”

Question 15: Output via Email

A: Check whether the transmission medium has

Follow this path:

SPRO -> SD-> Basic Functions-> output control-->

A: You must fill the update structures properly. The

Question 17: Infostructure Filling

A: You can control the updating of infostructure at

Question 18: Posting to Accounts

A: In VOFA check the SD Document category. It

Question 19: Error Message

A: In the transaction VOV8 (sales document type

Question 20: Goods Issue From

A: Follow these steps:

Question 21: Messages

A: You can view these in transaction code SE91.

Question 22: List Partner Functions

A: This information is located in table VBPA.

Question 23: Material Specific

A: The pricing procedure applies to the whole

Question 24: Account Assignment

A: Use transaction code VKOA

Question 25: Customer

A: Create an order and delivery, and then perform

Question 26: Pricing Procedure

A: The pricing procedure is determined according to:

A: Use transaction code VK11 and enter condition

Question 28: BOM Usage

A: A sales usage means that production will not see

The usage is precisely what it sounds like; which

A: Use text control function, SD-> basic function->

Question 30: Delay Billing

A: You can postpone the invoice date in the sales

Question 31: Company Code

A: You must create the GL account for the company

Question 32: Customer Invoice Based