Working with excel

1.  Working  with  Cells  and  Sheets  

• Each worksheet is made up of thousands of rectangles, which are called cells.

• Each cell has its own name—or cell address—based on its column and row.

Figure 1: A cell and its address is D23.

• A group of cells is known as a cell range. You will refer to a cell range using the cell
addresses of the first and last cells in the cell range, separated by a colon. For example,
try to select different cell ranges: B2:B6, B2:E2, and B2:E6.

Figure 2: A cell range B2:E6.

1.1.  Working  with  Cells  

Learn how to:

- Insert and delete cells; use cut, copy, and paste functions.
- Modify rows, columns, and Cells.
o Insert/delete
o Wrapping text; merging cells
- Formatting cells
o Font size, font color
o Text alignment
- Use the fill handle:
o To copy cell content to adjacent cells in the same row or column.
o To continue a series.
Understanding Number Formats
- Type of data: percentages, currency, times, dates, etc.

¥Practice:
1. Create a worksheet as below and save to file name Bangdiem.xls.

2. Insert a row between rows 4 and 5 and enter the content for this new row as below:

3. Insert a column "STT" before column "Họ Tên" and use fill handle to fill the content for
this column.
4. Insert a column "Ngày sinh" between column B and C and enter the content for this
column with date format as day/month/year to get the worksheet as below:
1.2.  Working  with  multiple  worksheets  

Learn how to:

- Insert a new worksheet
- Copy/rename/delete a worksheet
- Find/replace the content
¥Practice:
- Rename the worksheet to Class K5IT
- Insert a column "MÃ HS" between column A and B and enter the content for this
column to get the worksheet as below:

- Create a copy of Class K5IT worksheet then rename it to Summary K5IT.

- Using Find and Replace function to find all name "An" in the workbook and replace
it with "Thanh".
2.  Formulas  and  Functions  

In Excel, formulas always begin with the equal sign "=". The general form of formulas in
Excel is as follows:
=  <Expression>  
While <expression> is a collection of functions, operations, etc.

2.1.  Simple  formulas  

By combining a mathematical operator with cell references, you can create a variety of
simple formulas in Excel. For example:

= D5 + E5 Add cells D5 and E5

= D10 – 1.5 Subtracts 1.5 from cell D10
= D3/F3 Divides cell D3 by F3
= D3 * 2 Multiple cell D3 by 2
= D3^2 Find the square of cell D3

2.2.  Relative  and  absolute  references:  

By default, all cell references are relative references. When copied across multiple cells,
they change based on the relative position of rows and columns.Absolute references, on the
other hand, remain constant no matter where they are copied.
For example, when you select cell A2, it is relative references. In a formula, you can change
it to an absolute reference by adding a dollar sign ($) to the front of the column reference,
the row reference, or both depends on your purpose.

See https://edu.gcfglobal.org/en/excelformulas/relative-and-absolute-cell-references/1/

2.3.  Using  cell  references  with  multiple  worksheets  

If you want to reference a specific value from one worksheet to another, you need to begin
the cell reference with the worksheet name followed by an exclamation point (!).
For example, you are on Class K5IT and you want to reference cell D3 on Summary
K5IT, its cell reference would be 'Summary K5IT'!D3.
2.4.  Functions  

Learn about some of the most common functions:

• SUM: This function adds all of the values of the cells in the argument.
• AVERAGE: This function determines the average of the values included in the
argument. It calculates the sum of the cells and then divides that value by the number of
cells in the argument.
• COUNT: This function counts the number of cells with numerical data in the
argument. This function is useful for quickly counting items in a cell range.
• MAX: This function determines the highest cell value included in the argument.
• MIN: This function determines the lowest cell value included in the argument.

See https://edu.gcfglobal.org/en/excel2016/functions/1/

• LEFT/RIGHT: to extract text from left/right of the string.

References:
- https://trumpexcel.com/excel-­‐left-­‐function/  
- https://trumpexcel.com/excel-­‐right-­‐function/  
 
• MID: to extract a specified number of characters from a string.

Reference:https://trumpexcel.com/excel-­‐mid-­‐function/  

• IF: This function is best suited for situations where you want to evaluate a condition,
and return a value if it is TRUE and another value if it is FALSE.
=  IF(logical_test,  [value_if_true],  [value_if_false])  

See examples at:https://trumpexcel.com/excel-if-function/

• AND/OR: can be used when you want to check multiple conditions.

Reference:
- https://trumpexcel.com/excel-­‐and-­‐function/  
- https://trumpexcel.com/excel-­‐or-­‐function/  
 
• VLOOKUP: best suited for situations when you are looking for a matching data point
in a column, and when the matching data point is found, you go to the right in that row
and fetch a value from a cell which is a specified number of columns to the right.
Reference: https://trumpexcel.com/excel-­‐vlookup-­‐function/  

See more functions in Excel at:

1. Excel help.
2. https://trumpexcel.com/excel-functions/
¥Practice:
1. In the worksheet Summary K5IT, insert a column ĐIỂM TB after column TIN HỌC.
2. Create a formula to fill in the data to column Điểm TB:
(TOÁN + NN + TIN HỌC)/3
3. Calculate the AVERAGE, MAX, and MIN of the values of column TOÁN, NN, TIN
HỌC, and ĐIỂM TB. Format number to show only 2 digits after decimal.

The results will be as follows:

4. Create table TIÊU CHUẨN XẾP LOẠI in the worksheet Class K5IT as follows:

5. Insert column XẾP LOẠI after column TIN HỌC.

6. Create a formula to fill in the data to column XẾP LOẠI base on ĐIỂM TB in the
worksheet Summary K5IT and the criteria provided in table TIÊU CHUẨN XẾP LOẠI.
Hint: use IF function
7. Insert a column "HỆ" between column B and C. Based on the first letter of Mã HS,
create a formula to fill values for the column HỆ.
The results will be as follows:

8. Create table “Bảng: NGÀNH HỌC” in the worksheet Summary K5IT as follows:

- Insert a column "NGÀNH HỌC" between column C and D.

- Based on the last 2 letters of Mã HS and table “Bảng: NGÀNH HỌC”, create a formula
to fill values for the column “NGÀNH HỌC”.
Hint: use VLOOKUP function.
The results will be as follows:
9. In the table TIÊU CHUẨN XẾP LOẠI in the worksheet Class K5IT, insert column SL
after column XẾP LOẠI.
10. Create a formula to fill in the data to column SL.
Hint: use COUNTIF function (Ref: https://trumpexcel.com/excel-­‐countif-­‐function/).  

3.  Working  with  data  

Learn how to:

- Sort data: https://edu.gcfglobal.org/en/excel2016/sorting-data/1/
- Filter data: https://edu.gcfglobal.org/en/excel2016/filtering-data/1/
- Group and subtotals:https://edu.gcfglobal.org/en/excel2016/groups-and-subtotals/1/
- Visualizing data with charts: https://edu.gcfglobal.org/en/excel2016/charts/1/
¥Practice:
1. In the worksheet Class K5IT, filter the worksheet to show only rows that contains the
word GIỎI in column XẾP.
The result will be as follows:

2. Group columns TOÁN, NN, TIN HỌC.

When the group is hidden, the table is as below:
3. Sort the worksheet by XẾP LOẠI from A to Z and then use the Subtotal command to
determine how many students are in each grade.
The result will be as follows:

4. Copy column XẾP LOẠI and SL in table TIÊU CHUẨN XẾP LOẠI and paste to a
new sheet. Choose to paste values only. In this new sheet, select data and insert a 2D
Pie chart. Change the chart title to get the chart as follows: