URDANETA CITY

UNIVERSITY
Owned and operated by the City Government of Urdaneta
COLLEGE OF CRIMINAL
JUSTICE EDUCATION

MIDTERM COVERAGE

The Philippine Prison System

I. WHAT IS A JAIL

It is place for locking of persons who are convicted of minor offenses or felonies who are
serves to serve a short sentence imposed upon them by a competent court, or for confinement of
persons who are awaiting trial or investigation of their cases.
Bureau of Jail Management and Penology (BJMP)
The BJMP exercises supervision and control over all cities and municipals jails
throughout the country. The enactment of the Republic Act 6975 created the BJMP. It operates as
a line bureau under the Department of Interior and Local Government (DILG).
VISION - The BJMP envisions itself as a dynamic institution highly regarded for its sustained
humane safekeeping and development of inmates.
MISSION - The Bureau aims to enhance public safety by providing humane safekeeping and
development of inmates in all district, city and municipal jails.
Functions of BJMP
✓ to enhance and upgrade organizational capability on a regular basis; thus, making all BJMP
personnel updated on all advancements in law enforcement eventually resulting in greater
crime solution efficiency and decreased inmate population;
✓ to implement strong security measures for the control of inmates;
✓ to provide for the basic needs of inmates;
✓ to conduct activities for the rehabilitation and development of inmates; and
✓ to improve jail facilities and conditions.

Types of Jail:
1. Lock up Jail – is a security, common to police stations, used for temporary confinement
of an individual held for investigation.
2. Ordinary Jails – is the type of jails commonly used to detain a convicted criminal offender
to serve sentence less than three years.
3. Workhouse, Jail Farms or Camp – a facility that houses minimum custody offenders
who are serving short sentences or those who are undergoing constructive works programs.

II. WHO IS A PRISONER?

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COLLEGE OF CRIMINAL
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It refers to a person who is under the custody of lawful authority or who by reason of his
criminal sentence or by decision issued by a court, maybe deprived of his liberty, or to any person
detained/confined in jail or prison for the commission of criminal offense or convicted and serving
in penal institution, or a person committed to jail or prison by a competent authority for any of the
following reasons:
a. To serve a sentence after conviction
b. Trial
c. Investigation

General Classification of Prisoners

1. Detention Prisoners
➢ Detained for investigation, preliminary hearing, or awaiting trial. A detainee in a
lock up jail. They are prisoners under the jurisdiction of court.
2. Sentenced Prisoners
➢ Committed to the jail or prison in order to serve their sentence after final conviction
by a competent court.
3. Prisoners who are on Safekeeping
➢ Includes non-criminal offenders who are detain in order to protect the community
against their harmful behaviour. Ex. Mentally Deranged individuals, insane
persons.

Classification of Detainees:
a. Undergoing investigation;
b. Awaiting or undergoing trial; and
c. Awaiting final judgment.

Classification of Sentenced Prisoners

1. Insular or National Prisoners
Those sentenced to suffer 3 years and 1 day to life imprisonment; those sentenced
to suffer a term of imprisonment cited above but appealed the judgment and unable to find
a bond for their temporary liberty.
2. Provincial Prisoners
Those sentenced to suffer a term of imprisonment from 6 months and 1 day to 3
years or a fine not more than 1,000 pesos, or both; or those detain therein waiting for
preliminary investigation of their cases cognizable by the RTC.
3. City Prisoners
Those sentenced to suffer a term of imprisonment from 1 day to 3 years or a fine of
not more than 1,000 pesos or both; those detain therein whose cases are filed with the MTC;

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COLLEGE OF CRIMINAL
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those detained therein whose cases are cognizable by the RTC and under Preliminary
Investigation.
4. Municipal Prisoners
Those confined in Municipal jails to serve an imprisonment from 1 day to months;
or those detained therein whose trials of their cases are pending with the MTC.

Inmate Security Classification:

a) High Profile Inmate - those who require increased security based on intense media
coverage or public concern as a result of their offense such as but not limited to
those who have been involved in a highly controversial or sensationalized crime or
those who became prominent for being a politician, government official, multi-
million entrepreneur, religious or cause-oriented group leader and movie or
television personality.
b) High Risk Inmate - those who are considered highly dangerous and who require
a greater degree of security, control and supervision because of their deemed
capability of escape, of being rescued, and their ability to launch or spearhead acts
of violence inside the jail. This includes those charged with heinous crimes such as
murder, kidnapping for ransom, economic sabotage, syndicated or organized
crimes, etc. Also included are inmates with military or police trainings or those
whose life is in danger or under imminent threat.
c) High Value Target (HVT) - a target, either a resource or a person, who may either
be an enemy combatant, high ranking official or a civilian in danger of capture or
death, typically in possession of critical intelligence, data, or authority marked as
an objective for a mission and which a commander requires for the successful
completion of the same.
d) Security Threat Group - any formal or informal ongoing inmates’ group, gang,
organization or association consisting of three or more members falling into one of
the following basic categories: street gangs, prison gangs, outlaw gangs, traditional
organized crime, aboriginal gangs, subversive groups and terrorist organizations.
e) Subversive Group - a group of persons that adopts or advocates subversive
principles or policies tending to overthrow or undermine an established
government.
f) Terrorist Group - a group of persons that commits any of the following: piracy
and mutiny in the high seas or in the Philippine waters, rebellion or insurrection,
coup d’état, murder, kidnapping and serious illegal detention, crimes involving
destruction, arson, hijacking, violation of laws on toxic substances and hazardous
and nuclear waste control, violations of atomic energy regulations, anti-piracy and
anti-highway robbery, illegal and unlawful possession, manufacture, dealing in,
acquisition or disposition of firearms, ammunitions or explosives.

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COLLEGE OF CRIMINAL
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g) Violent Extremist Offender (VEO) - a person whose political or religious

ideologies are considered far outside the mainstream attitudes of the society or who
violates common moral standards and who has adopted an increasingly extreme
ideals and aspirations resorting to the employment of violence in the furtherance of
his/her beliefs.
h) Medium Risk Inmates -those who represent a moderate risk to the public and staff.
These inmates still require greater security, control and supervision as they might
escape from and might commit violence inside the jail.
i) Minimum Risk Inmates (Ordinary Inmates) - those inmates who have lesser
tendencies to commit offenses and generally pose the least risk to public safety. In
most cases, they may be first time offenders and are charged with light offenses.

III. Organization and Key Position in the BJMP:

The Bureau shall be held by a Chief with the rank Director, and assisted by a Deputy
Chief with the rank of Chief Superintendent.
The Central office is the command and HQ of the jail bureau composed of 3 commands
groups, six coordinating staff divisions, six special staff groups and six personnel staff groups
namely:
1. Command Group
• Chief BJM
• Deputy Chief BJMP
• Chief of Staff
2. Coordinating Staff Group
• Administration Division Finance Management Division
• Operation Division Logistics Division
• Research Plans and Programs Division Inspection and Investigation Division
3. Special Staff Groups
• General Services Unit Community Services Unit
• Health Services Unit Finance Services Unit
• Chaplain Services Units Hearing Office
4. Personal Staff Group
• Aide-de-camp Legal Office
• Intelligence Office Adjudication Office
• Public Information Office Internal Audit

Regional Office – each Region shall have a designed Assistant Regional Director for Jail
Management and penology.

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Provincial Office – there shall be designated a Provincial Jail Administrator to perform the same
functions as the ARD’s province wide.
District Office – where there are large cities and municipalities, a district jail with subordinate
jails, headed by District warden may be establish as necessary.
City and Municipal Office – in the city and municipal level, a city or municipal warden shall
head each jail.
Duties and Responsibilities of Warden:
A. WARDEN – Direction, Coordination, and Control of the Jail and Responsibilities for the:
Security, Safety, discipline, and well-being of inmates. The office of the Warden may organize
the following units;
1. Intelligence and Investigation team – it gathers, collates and submits intelligence information
to the office of the warden on matter regarding jail condition.
2. Jail Inspectorate Section – inspect jail facilities, personnel, and prisoners and submit reports
to the warden.
3. Public Relation Office – maintain public relation to obtain the necessary and adequate public
support.

B. ASSISTANT WARDEN
1. The office of the assistant warden undertakes the development of systematic process of
treatment.
2. Chairman of the Classification Board and Disciplinary Board.

C. ADMINISTRATIVE GROUPS – take charge of all administrative functions of the jail

Bureau.
1. Personnel Management Branch
a. Assignment of Personnel
b. Procedures of Selection
c. Preparation of personnel reports
d. Individual recording
2. Record and Statistic Branch
a. Keep and maintain booking sheets and arrest reports
b. Keep an orderly record of fingerprints and photograph
c. Present/prepare statistical data of inmates
3. Property and Supply Branch – take charge of safekeeping of equipment’s and supplies and
materials needed for the operation of the jail.
4. Budget and Finance Branch – take charge all the financial matters such as; budgeting,
financing, accounting, and auditing.

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COLLEGE OF CRIMINAL
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5. Mess Service Branch – take charge of the preparation of the daily menu, prepares and cook
the food and serve it to inmates.
6. General Services Branch
a. Responsible for the maintenance and repair of jail facilities and equipment’s.
b. It is also task with the cleanliness and beautification of the compound.
7. Mittimus compound Branch – tasked to receive court decisions and compute the date of the
full completion of the service of inmates.

Carpeta - otherwise known as “inmate record or jacket”, contains the personal and criminal
records of inmates, documents related to his/her incarceration such as but not limited to:
commitment order, subpoenas, personal identification, orders from the court, and all other papers
necessarily connected with the detention of an inmate.
Commitment Order- a written order of the court, or any other agency authorized by law to issue,
entrusting an inmate to a jail for the purpose of safekeeping during the pendency of his/her case.
Mittimus – is a warrant issued by the court directing the jail or prison authorities to receive the
convicted offender for the service of sentence imposed therein or for detention.

IV. RECEPTION PROCEDURES

A decent and humane program of confinement starts with a systematic reception of inmates
for commitment to the BJMP’s jail facilities. The following procedures should therefore be
observed:
A. Gater - He or she checks the credentials of the person bringing the inmate/the committing
officer to determine his/her identity and authority. Also, he or she reviews the completeness of the
following documents before the person bringing an inmate/the committing officer is allowed to
enter the facility. The documents mentioned earlier refer to the:
✓ Commitment Order
✓ Medical Certificate- recent medical certificate taken within 24hrs prior the admission
✓ Complaint/ Information
✓ Police Booking Sheet
✓ Certificate of Detention from PNP/NBI
Additionally, the "gater" shall subject the person to be committed and his/her
escorts for search and inspection as prescribed. Finally, he or she (gater) refers the person
to be committed and his or her escorts to the Records Unit.

B. Records Unit- This unit examines the completeness and authenticity of the
requirements for Commitment (Commitment Order, Booking Sheet, Arrest Report and
Information) before it refers the inmate for physical examination by the Health Unit.
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COLLEGE OF CRIMINAL
JUSTICE EDUCATION

C. Health Unit:
1. Checks the authenticity of the entries in the medical certificate; conducts
thorough physical examination of the inmate to determine his or her true physical
condition; and asks searching questions to determine injury/injuries found to have been
sustained by the inmate after the conduct of medical examination or those injuries not
diagnosed prior to commitment in jail. Inmate is required to undress while undergoing
medical examination. A female inmate shall be examined by female health personnel. A
male inmate may be examined by either male or female health personnel;
2. In case of any discrepancy found during physical examination but same
discrepancy is not indicated in the medical certificate, the committing officer shall be
required to secure another medical certificate of the inmate. The commitment of an inmate
shall be held in abeyance pending the submission of a new medical certificate with findings
congruent to the medical findings of the jail physician/nurse. The reason for the deferment
of commitment shall be recorded in the jail blotter. In case the committing officer fails to
return the inmate to jail within twenty-four (24) hours, the reasons for the deferment of
commitment and the grounds thereof shall be reported immediately to the court that issued
the commitment order;
3. In the absence of a jail nurse/medical personnel, the receiving officer shall refer
the person to be committed to the nearest government health facility for medical evaluation
(check the medical certificate and observe the mental alertness, physical abnormalities and
the overall appearance of the inmates); and
4. If no discrepancy is found during physical examination, the inmate shall be
referred back to the Records Unit.

D. Records Unit -Receives the inmate and the documents from the committing officer and
conducts the following:
1. Start the booking procedures:
a. Accomplish the jail booking sheet;
b. Strip-search the inmate to check for any birth marks, tattoos, etc;
c. Encode the inmate's information to the NIMS;
d. Fingerprint and photograph the inmate with mug shot background; and
e. List the names of the visitors authorized by the inmate.

2. Apprise the inmate in a dialect that he/she understands of the provisions of Art
29 of the RPC
3. Facilitate the signing of the Detainee’s Manifestation if he/she agrees to abide by
the same disciplinary rules imposed upon convicted inmates. Otherwise, the warden issues
a certification under oath manifesting that the inmate was apprised of the provision of Art

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COLLEGE OF CRIMINAL
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29 of the RPC as amended and refused to abide by the same; and BJMP Comprehensive
Operations Manual Revised 2015 Page 14 Bureau of Jail Management and Penology
4. Store all documents in the Inmate’s Carpeta.

E. Property Custodian
1. Checks the inmate’s belongings for presence of contraband. Discovery of any
contraband shall be treated in accordance with existing policies.
2. Takes all cash and other personal properties from the inmate, lists them down on a receipt
form with duplicate, duly signed by him/her and countersigned by the inmate. The original
receipt should be given to the inmate and the duplicate be kept by the Property Custodian.
3. Keeps all cash and other valuables of the inmate in a safety vault. Said cash and valuables
may be turned over to any person authorized by the inmate.
4. Refers the inmate to the desk officer.
F. Desk Officer - books the newly committed inmate in the jail blotter; assigns the inmate to a
reception area, if any, where he/she shall be scheduled for orientation on jail rules and regulation,
and shall undergo risk assessment and classification, evaluation and conduct of further medical
evaluation/screening by the Medical Officer.
G. Assistant Warden or Officer of the Day - Orients the newly committed inmates on jail rules
and regulations using the Inmate’s Orientation Sheet.
H. Jail Warden - Coordinates with concerned agencies regarding the case of inmate for speedy
disposition and to furnish them with copies of the available needed documents. The jail warden
shall see to it that all concerned agencies and persons will be informed of the commitment of the
inmate in his/her jail by submitting a written report. Through his/her paralegal officer, he/she shall
ensure that the courts and prosecutors’ office are attending to the case of the inmate by constantly
coordinating with them for the purpose of speeding up the disposition of the case. For this purpose,
the sharing of non-confidential information with the concerned agencies is encouraged.

V. CLASSIFICATION BOARD
Each jail shall maintain a classification board, if facilities and personnel are available, to
be composed of the following:
✓ Chairperson - Assistant Warden
✓ Member - Chief, Custodial/Security Office
✓ Member - Medical Officer/Public Health Officer
✓ Member - Jail Chaplain
✓ Member - Inmates Welfare and Development Office

DUTIES AND FUNCTIONS OF THE CLASSIFICATION BOARD

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The Classification Board is tasked to conduct background investigation of inmates to

determine the cell assignment, the appropriate rehabilitative program, the type of supervision and
degree of custody and restrictions applicable to the inmate/s. The investigation shall focus on the
following:
a. Facts and data of the present case;
b. Inmate's recent criminal history and the facts about the inmate's attitudes and behavior
while confined in other institutions, if the inmate is a recidivist or a habitual delinquent;
c. Biography or life history;
d. Medical History;
e. Vocational, recreational, educational and religious background/interests; and
f. Psychological characteristics as evaluated by the psychiatrist and psychologist.
The inmate is required to appear before the Classification Board for validation of his/her
profile. Upon completion of the classification assessment, the inmate is then apprised of his/her
cell assignment and welfare programs appropriate for him/her. He/she is asked if he/she is willing
to undergo this program for his/her own good. If he/she is willing, the Board will see to it that the
program planned for the inmate is followed. Then the inmate is assigned to his/her cell according
to the approved classification.

CLASSIFICATION PROCESS

a. Admission of Inmate - Once the inmate has undergone the registration process;
he/she will be temporarily housed at the Inmate Classification and Counseling Unit
(ICCU) in jails where it is available. The inmate shall stay at the ICCU for a minimum
period of thirty (30) days but not exceeding sixty (60) days or until the completion of
the classification process. At the ICCU, the newly committed inmate will undergo
assessment by the different health professionals.

b. Medical Examination - The jail medical Officer or the jail officer designated nurse
of the Health Unit will conduct a thorough physical examination on the newly
committed inmate and will note down significant bodily marks, scars, tattoos and
lesions based on the medical certificate presented by the committing officer. He or she
must ensure that his/her findings are congruent to the medical certificate presented.
Any discrepancy shall warrant further investigation by and reporting of the same to the
CHR.

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c. Results of the medical examination shall be recorded and shall bear the signature
of the physician or nurse who conducted the examination. Medical issues will be
attended to accordingly.

d. Dental Examination - The jail dentist shall perform a thorough dental examination
and recording of his or her findings. The record shall bear the signature of the dentist
who conducted the examination. Dental issues that need immediate attention shall be
so attended to accordingly.

e. Psychological Examination - The jail psychologist-in-charge shall conduct

psychological examination to determine the inmate’s psychological state at the time of
examination. Results will be recorded in the psychologist’s logbook or in the health
assessment card/HAS and shall bear the signature of the psychologist who conducted
the examination.

f. Social Case Study - The jail social worker at the ICCU shall conduct in-depth
interview with the newly admitted inmate, an interview that considers the "who the
inmate is" from birth up to the present including his/her familial, educational, social,
vocational and other issues that has an impact on his/her personality. The findings will
be recorded and shall bear the signature of the social worker who conducted the
assessment. In jails without ICCU, the interview will be done by the social worker-in-
charge upon the order of the court requested by the medical officer, the psychiatrist or
the duly designated jail warden for specific purposes.

g. Risk Assessment - A risk assessment tool shall be utilized to determine the level of
violence/risk the inmate poses, either external or internal. This will help in the proper
classification and segregation of inmates and in the design of specific development
plans.
h. Psychiatric Evaluation - Using the results of the psychological examination, social
case study, and risk assessment, the psychiatrist conducts a psychiatric evaluation to
determine the present mental state of the inmate and to diagnose any existing
psychiatric illness for further treatment. The result will be recorded and shall bear the
signature of the psychiatrist who conducted the examination. The inmate shall undergo
psychiatric evaluation under the following conditions:
1. The jail psychologist refers the inmate for further evaluation;
2. The court orders the psychological/psychiatric evaluation of the inmate;
3. The inmate was/is manifesting behavioral oddities;
4. The inmate discloses or admits upon inquiry by the admitting health staff that
he/she had previous psychiatric consultation or had undergone psychiatric
treatment;

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5. The inmate discloses or admits upon inquiry by the admitting health staff that
he/she had attempted to commit or had committed suicide or that he or she has
noticeable body marks or scars indicating history of suicidal behavior;
6. The inmate discloses or admits that he or she has a history of recent torture, or
he or she has been a victim of physical abuse or domestic violence;
7. The inmate discloses upon inquiry by the health staff that he/she has recently
ingested/abused illicit substances or that he or she is an alcohol or other illicit
substance dependent;
8. The disciplinary board referred the inmate for further evaluation and
management; and 9. The inmate is a recidivist for heinous crimes or was charged
of a sexual offense or was considered as violent sex offender. The working
diagnosis will be recorded at the inmate’s health assessment card and the details of
the examination will be written in the psychiatrist’s logbook provided by the jail
health unit. Every examination result shall bear the signature of the examining
psychiatrist.

i. Case Management - Each inmate will be assigned to a specific case manager who may either
be a psychologist, a social worker or a nurse. The case manager shall be responsible for the
consolidation of all the results and shall make the proper decision as to the classification of the
inmates and the identification development programs for each inmate.
j. Inmate Orientation and Counseling - While undergoing assessment, the inmate shall be
oriented on the basic jail rules and regulations. He/she shall be introduced to the different
development programs that would best promote his/her personal growth. In this phase, the newly
committed inmate shall likewise undergo counseling for him/her to develop better coping skills
thereby preventing psychological imbalance in the early phase of incarceration.
k. Inmate Evaluation and Classification - Using the different tools of assessment, the newly
committed inmate will now be classified based on the level of risk and present physical, mental
and emotional state.
l. Proper Cell Assignment and Development Plans - After the inmate has undergone all the
assessments, his/her case manager shall consolidate all the results. Based on the results of the final
evaluation, the inmate may then be assigned to the cell that is deemed best for his/her growth and
well-being.
m. The newly committed inmate is encouraged to participate in the recommended development
programs.
n. Monitoring - After the inmate has been transferred to his/her assigned cell and has been
attending the prescribed development programs, the case manager shall periodically monitor, and
change and enhance inmate's development program/s depending on his or her behavioral progress.

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VI. DISCIPLINARY BOARD

A disciplinary board shall be organized and maintained for the purpose of hearing
disciplinary cases involving any inmate who violates jail rules and regulations. It shall be
composed of the following:
Chairperson - Assistant Warden
Member - Chief, Custodial/Security Office
Member - Medical Officer/Public Health Officer
Member - Jail Chaplain
Member - Inmates Welfare and Development Officer Member - Inmates’ Representative
NB:If the above composition is not feasible because of personnel limitation, the
warden shall perform the board’s functions and he shall act as the summary disciplinary
officer.

Duties and functions of Disciplinary Board

The Board is tasked to investigate the facts of an alleged misconduct referred to it.. All
cases referred to it shall be heard and decided within forty-eight (48) hours from the date
of receipt of the case.

AUTHORIZED DISCIPLINARY ACTIONS/MEASURES FOR INMATES

The Board is authorized to impose any of the following disciplinary ACTIONS/MEASURES:
1. For Detainees:
a. Admonition or verbal reprimand;
b. Restitution or reparation;
c. Temporary or permanent cancellation of all or some recreational privileges;
d. Reduction of visiting time;
e. Close confinement in a cell for a period not exceeding seven (7) days in any calendar
month, provided that this disciplinary action shall be imposed only in the case of an incorrigible
inmate, and when other disciplinary measures had been proven ineffective; and
f. Transfer to another BJMP jail in the area, in coordination with the Court.

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2. For Prisoners:
a. Admonition or verbal reprimand;
b. Restitution or reparation;
c. Additional job functions/community service within the jail premises;
d. Temporary or permanent cancellation of some or all recreational privileges;
e. Reduction of visiting time;
f. Close confinement in a cell for a period not exceeding seven (7) days in any calendar
month, provided that this disciplinary action shall be imposed only in the case of an incorrigible
inmate, and when other disciplinary measures had been proven ineffective;
g. Transfer to another BJMP jail in the area in coordination with the Court;
h. Suspension of visiting privileges for a period not exceeding one (1) month, provided
that this sanction shall not apply to the lawyer, physician or religious minister serving the needs
of the prisoner.
i. Permanent cancellation of visiting privileges with respect to persons not included in
the definition of immediate family under RA 7438, provided that this sanction shall not apply to
the lawyer, physician or religious minister serving the needs of the prisoner.
NB :the above-mentioned punishment, the disciplinary board may recommend to the warden
partial or full forfeiture of good conduct time allowance (GCTA) to be earned for a particular
month and subsequent months depending upon the gravity of the offense.

VII. PUNISHABLE ACTS

An inmate is strictly prohibited from committing any of the following acts:

1. MINOR OFFENSES:
a. Selling or bartering with fellow inmate(s) those items not classified as contraband;
b. Rendering personal service to fellow inmate(s);
c. Untidy or dirty personal appearance;
d. Littering or failing to maintain cleanliness and orderliness in his/her quarters and/or
surroundings;
e. Making frivolous or groundless complaints;
f. Taking the cudgels for or reporting complaints on behalf of other inmates;
g. Reporting late for inmate formation and inmate headcount without justifiable reasons;
and
h. Willful waste of food.

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2. LESS GRAVE OFFENSES:

a. Failure to report for work detail without sufficient justification;
b. Failure to render assistance to an injured personnel or inmate;
c. Failure to assist in putting out fires inside the jail;
d. Behaving improperly or acting boisterously during religious, social and other group
functions;
e. Swearing, cursing or using profane or defamatory language directed at other persons;
f. Malingering or pretending to be sick to skip work assignment;
g. Spreading rumors or malicious intrigues to besmirch the honor of any person,
particularly BJMP personnel;
h. Failure to stand at attention and give due respect when confronted by or reporting to
any BJMP personnel;
i. Forcing fellow inmates to render personal service to him/her and/or to others;
j. Exchanging uniforms or wearing clothes other than those issued to him/her for the
purpose of circumventing jail rules;
k. Loitering or being in an unauthorized place;
l. Using the telephone without authority from the desk officer/warden;
m. Writing, defacing, or drawing on walls, floors or any furniture or equipment;
n. Withholding information, which may be inimical or prejudicial to the jail
administration;
o. Possession of lewd or pornographic literature and/or photographs;
p. Absence from cell, brigade, place of work during headcount, or at any time without
justifiable reason; and q. Failure to turn over any implement/article/s issued after work
detail.

3. GRAVE OFFENSES:
a. Making untruthful statements or lies in any official communication, transaction, or
investigation;
b. Keeping or concealing keys or locks of places in the jail which are off-limits to
inmates;
c. Giving gifts, selling, or bartering items with jail personnel;
d. Keeping in his/her possession money, jewelry, cellular phones or other communication
devices and other items classified as contraband under the rules;
e. Tattooing others or allowing him/her to be tattooed on any part of the body, or keeping
any paraphernalia to be used in tattooing;
f. Forcibly taking or extorting money from fellow inmates and visitors;
g. Punishing or inflicting injury or any harm upon himself/herself or other inmates;
h. Receiving, keeping, taking or drinking liquor and prohibited drugs;
i. Making, improvising or keeping any kind of deadly weapon;
j. Concealing or withholding information on plans of attempted escapes;

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k. Unruly conduct and flagrant disregard for discipline and instructions;

l. Escaping, attempting or planning to escape from the institution or from any guard;
m. Helping, aiding or abetting others to escape;
n. Fighting, causing any disturbance or participating therein and/or agitating to cause
such disturbance or riot;
o. Indecent, immoral or lascivious acts by himself/herself or others and/or allowing
himself/herself to be the subject of such indecent, immoral or lascivious acts;
p. Willful disobedience to a lawful order issued by any BJMP personnel;
q. Assaulting any BJMP personnel;
r. Damaging any government property or equipment;
s. Participating in kangaroo court, an unauthorized or irregular court conducted with
disregard for or perversion of legal procedures as a mock court by the inmates in a
jail/prison;
t. Affiliating with any gang or faction whose main purpose is to foment regionalism or to
segregate themselves from others;
u. Failing to inform the authorities concerned when afflicted with any communicable
disease, such as tuberculosis, sexually-transmitted diseases, etc.;
v. Engaging in gambling or any game of chance;
w. Committing any act which violates any law or ordinance, in which case, he/she shall
be prosecuted criminally in accordance with law; and
x. Committing any act prejudicial to good order and discipline.

NB: Any personnel, especially warden, found to be allowing and tolerating any
violation mentioned above will be immediately relieved from his/her designation
without prejudice to his or her being administratively charged.

VIII. MODES AND GUIDELINES FOR RELEASE

The following modes and guidelines shall be observed when inmates are to be released
from detention:
1. An inmate may be released through:
a. Service of sentence;
b. Order of the Court;
c. Parole;
d. Pardon; and
e. Amnesty.
2. Before an inmate is released, he/she shall be properly identified to ensure that he/she
is the same person received and is subject of release. His/her marks and fingerprints shall
be verified with those taken when he/she was received. Any changes or differences in

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his/her distinguishing marks and scars shall be investigated to ascertain his/her real
identity in order to prevent the mistaken release of another person;

3. No inmate shall be released on a mere verbal order or an order relayed via telephone.
The release of an inmate by reason of acquittal, dismissal of case, payment of fines
and/or indemnity, or filing of bond, shall take effect only upon receipt of the release order
served by the court process server. The court order shall bear the full name of the inmate,
the crime he/she was charged with, the criminal case number and such other details that
will enable the officer in charge to properly identify the inmate to be released;

4. Upon proper verification from the court of the authenticity of the order, an inmate shall
be released promptly and without unreasonable delay;

5. Under proper receipt, all money earned, other valuables held and entrusted by the
inmate upon admission, shall be returned to him/her upon release; and

6. The released inmate shall be issued a certification of discharge from jail by the warden
or his/her authorized representative.

IX. PROCEDURE ON RELEASING

The procedures shall be observed when inmates are to be released from detention.

1. Desk Officer - Upon receipt of release order, the desk officer shall coordinate with the
paralegal officer for verification of the authenticity of said order.
2. Paralegal Officer - Verifies the authenticity of the release order.
3. Records/Admin Officer
a. Starts processing inmate’s release.
b. Checks inmate records to ensure that the data in the release order coincide with
the data in the inmate’s carpeta (spelling of name, offense, Criminal Case Number, etc.).
c. Checks that the inmate has no other pending case/s.
d. Routes the release paper to different signatories.
4. Property Custodian
1. Checks on the receipt of property and returns to the inmate his/her deposited
items.
2. Makes sure that returned items of the inmate are duly received and properly
recorded.
5. Desk Officer- Records the release of inmate and the condition of the inmate upon
his/her release.
6. Jail Warden - Reports to concerned agencies/persons the release of inmate for
aftercare program.

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Upon release of the inmate, the warden shall notify the following agencies/persons:
Barangay Captain – mandatory
Priest or religious minister – mandatory
Family - if release is not witnessed by any member of immediate family
Court - in case of convicted inmate

X. MODES AND GUIDELINES FOR RELEASE

The following modes and guidelines shall be observed when inmates are to be released
from detention:
1. An inmate may be released through:
a. Service of sentence;
b. Order of the Court;
c. Parole;
d. Pardon; and
e. Amnesty.

2. Before an inmate is released, he/she shall be properly identified to ensure that he/she is
the same person received and is subject of release. His/her marks and fingerprints shall be
verified with those taken when he/she was received. Any changes or differences in
his/her distinguishing marks and scars shall be investigated to ascertain his/her real
identity in order to prevent the mistaken release of another person;

3. No inmate shall be released on a mere verbal order or an order relayed via telephone.
The release of an inmate by reason of acquittal, dismissal of case, payment of fines
and/or indemnity, or filing of bond, shall take effect only upon receipt of the release order
served by the court process server. The court order shall bear the full name of the inmate,
the crime he/she was charged with, the criminal case number and such other details that
will enable the officer in charge to properly identify the inmate to be released;

4. Upon proper verification from the court of the authenticity of the order, an inmate
shall be released promptly and without unreasonable delay;

5. Under proper receipt, all money earned, other valuables held and entrusted by the
inmate upon admission, shall be returned to him/her upon release; and

6. The released inmate shall be issued a certification of discharge from jail by the warden
or his/her authorized representative.

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XI. PROCEDURE ON RELEASING

The procedures shall be observed when inmates are to be released from detention.
1. Desk Officer - Upon receipt of release order, the desk officer shall coordinate with the
paralegal officer for verification of the authenticity of said order.
2. Paralegal Officer - Verifies the authenticity of the release order.
3. Records/Admin Officer
a. Starts processing inmate’s release.
b. Checks inmate records to ensure that the data in the release order coincide with
the data in the inmate’s carpeta (spelling of name, offense, Criminal Case Number, etc.).
c. Checks that the inmate has no other pending case/s..
4. Property Custodian
1. Checks on the receipt of property and returns to the inmate his/her deposited
items.
2. Makes sure that returned items of the inmate are duly received and properly
recorded.
5. Desk Officer - Records the release of inmate and the condition of the inmate upon
his/her release.
6. Jail Warden - Reports to concerned agencies/persons the release of inmate for
aftercare program. Upon release of the inmate, the warden shall notify the following
agencies/persons:
Barangay Captain - mandatory
Priest or religious minister – mandatory
Family - if release is not witnessed by any member of immediate family
Court - in case of convicted inmate

XII. HANDLING INMATES WITH SPECIAL NEEDS

The following guidelines shall be observed in handling inmates with special needs:
1. Female
a. The female dorm should be completely separated from the male dorm;
b. Female personnel shall be designated to keep the keys of the female dorms;
c. Only work suitable to their age and physical condition should be assigned to
female inmates;
d. No male inmate shall be allowed to enter the female dorm;
e. Male personnel must provide female inmate with utmost privacy and respect
for personal space;
f. No male jail personnel should be allowed to enter the female dorm except in
emergency cases or when necessary;

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g. Searches shall be performed by female personnel trained in the conduct of

appropriate searching methods, shall be made in accordance with established rules, and
shall be provided with privacy during the procedure;
h. Medical/physical examination shall be performed by female health personnel.
In the absence of a female health staff, the examination shall be performed by a male
health personnel in the presence of a female staff; and
i. Female inmates shall be provided with the opportunity to avail themselves of
all programs and activities male inmates are provided with.

2. Drug Users/Dependents/Alcoholics
a. Inmates found to be drug users/dependents/alcoholics should be segregated
from other inmates, especially during the withdrawal period;
b. Inmates undergoing drug/alcohol withdrawal must be referred to the jail
psychiatrist, physician or nurse for evaluation and management;
c. Appropriate measures should be taken to enable inmates to follow strictly the
jail physician’s advice regarding diet and other medical interventions/treatments during
the withdrawal period;
d. Maintain close supervision over inmates to prevent attempts to commit suicide
or self-mutilation by designating a jail personnel trained to manage such cases; and
e. Conducts a regular search of the inmate’s dorm and maintain constant alertness
to prevent the smuggling of narcotics, liquors and other dangerous drugs.

3. Mentally-ill
a. Inmates manifesting signs and symptoms of mental illness must be referred to
the jail psychiatrist for evaluation and treatment;
b. Disturbed inmates (mentally-ill inmates) should be transferred to mental
institutions for proper psychiatric treatment upon the issuance of a court order;
c. Close supervision and medical management of mentally-ill inmates should be
maintained by a jail medical personnel;
d. Place the mentally-ill inmates in separate dorms or in a special restraint room
provided for violent cases; and
e. Maintain close supervision over inmates to guard against suicidal attempts or
violent attacks on others.

4. Lesbian, Gay, Bisexual, Transgender (LGBT)

a. Segregate LGBTs to prevent their maltreatment and abuse by other inmates and
to prevent them from maltreating and abusing other inmates.

5. Sex Offenders

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a. Inmates charged with sexually-related crimes should be segregated to prevent

them from taking advantage of other inmates; and
b. Maintain close supervision and control.

6. Suicidal Inmates
a. Inmates manifesting signs and symptoms of depression/suicidal tendency must
be referred to the jail psychiatrist for evaluation and management;
b. Inmate who attempts to commit or has attempted to commit suicide must be
transferred to a government psychiatric hospital immediately upon issuance of court
order;
c. Maintain close supervision over suicidal inmates at all times and designate
personnel trained to handle such cases; and
d. Subject them to frequent strip/frisk searches, and greyhound operation for
tools/materials that can be used for suicide.

7. Sex Deviates
a. Homosexuals should be segregated immediately to prevent them from
influencing other inmates or being maltreated or abused by other inmates; and
b. Likewise, other sex deviates should be separated from other inmates for closer
supervision and control.

8. Escape-Prone Inmates
a. Escape-prone inmates should be held in the most secure quarters, preferably in
single-inmate cells, to minimize their contact with one another;
b. Their conduct/behavior should be closely watched/observed during and after
visiting hours and their activities, closely monitored;
c. They should be frequently strip searched and their quarters frequently
inspected;
d. Special attention should be given to the examination of items recovered from
strip searches; and
e. Telephone calls must be restricted and only calls that can be monitored through
an extension line shall be allowed.

9. Inmates with Disability

a. Inmates with disability should be segregated and closely supervised to protect
them from maltreatment and any form of abuse by other inmates, personnel and visitors;
b. Individual case management and special activities should be developed and
conducted to address distinct of the inmates;

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c. Collaboration with other government agencies should be done to ensure that

disabled inmates are provided with the services and benefits contemplated under the
Magna Carta for disabled persons; and
d. Tasks related to self-care of inmates with disability shall be supervised and
assisted to avoid potential self-harm or accidents.

10. Children in Conflict with the Law (CICL)

Pursuant to the RA 9344, CICL shall not be confined in jails. Hence, serious efforts shall
be exerted by Wardens to immediately transfer the custody of any CICL to a Youth
Detention Home or Youth Rehabilitation Center.
a. Upon admission, CICL shall be subjected to a thorough physical examination.
The results of such examination shall form part of the records of the case of the CICL;
b. Provide a separate detention cell for CICL;
c. Continuously coordinate with the Public Attorney’s Office (PAO) for the
provision of paralegal assistance to expedite CICL cases;
d. Continuous coordination and follow-up of CICL cases should be made
facilitate the provision of appropriate intervention programs by the DSWD;
e. The “Law on Proportionality" in the implementation of rehabilitation programs
should be observed making said rehabilitation programs distinct and different from those
given to adult inmates;
f. Unless absolutely necessary, a child in conflict with law should not be
handcuffed nor other instruments of restraint applied on him/her, when he or she attends
hearings or when he or she is brought to the hospital or is transferred to other institutions;
g. The use of vulgar or profane words should be avoided in dealing CICL;
h. CICL should not be required to wear prison uniforms; and
i. Upon release from confinement, the records of the CICL shall be sealed, and at
an appropriate time, expunged.

11. Senior Citizen Inmates

a. Senior citizen inmates should be segregated and close supervised to protect
them from maltreatment and other forms of abuse by other inmates;
b. Individual case management strategies should be developed and adopted to
respond to the special needs of elderly inmates;
c. Collaboration with other government agencies and community-based senior
citizen organizations should be done to ensure that the services due the senior citizen
inmates are provided; and
d. Senior citizen inmates should be made to do tasks deemed fit and appropriate,
their age, capability, and physical condition considered.

12. Infirm Inmates

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a. Inmates with contagious diseases must be segregated to prevent the spread of

said contagious diseases;
b. Infirm inmates should be referred to the jail physician or nurse for evaluation
and management; and
c. Infirm inmates must be closely monitored and provide with appropriate
medication and utmost care.

13. Pregnant Inmates/Female Inmates with Infants

a. Pregnant inmates must be referred to jail physician or nurse for pre-natal
examination;
b. They should be given tasks that are deemed fit and proper, their physical
limitations, considered;
c. During active labor, pregnant inmates should be transferred nearest government
hospital;
d. Treatment of mother and her infant/s shall be in accordance with the BJMP
Policy (Refer to DIWD Manual); and
e. Female inmates with infants shall be provided with ample privacy during
breastfeeding activity.

14. Inmates of Other Nationalities

a. The Warden shall report in writing to the Bureau of Immigration and the
respective embassies of the detained foreigners the following:
1) Name of Jail;
2) Name of Foreigner;
3) Nationality and the number of his/her Alien Certificate of Registration,
if any;
4) Age/Sex;
5) Offense Charged;
6) Case Number;
7) Court/Branch; 8) Status of Case; and
9) Additional data information.

XIII. CUSTODY, SECURITY AND CONTROL

A. Each jail shall, as much as practicable, maintain the following minimum standards
with regard to security of the facility:
1. An established security perimeter. In every jail, there shall be a defined,
controlled security perimeter;
2. A secured office for personnel;
3. A secured visiting area for inmates’ visitors;

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4. A secured multi-purpose area for inmates’ activities and an area for livelihood
activities;
5. Armory and storage lockers for inmates’ valuable items and other equipment;
6. Operational closed-circuit televisions (CCTV) strategically mounted to monitor
jail premises and all activities therein;
7. A two-way communication system to be used by the officer of the day,
supervisor, desk officer and other personnel on duty; and
8. Equipment necessary to sustain operability of utilities, communications,
security and fire protection equipment at all times.

B. To ensure that minimum standards in security and control are maintained, the
following policies, guidelines and procedures shall be strictly implemented in all jail
facilities:
1. Each newly admitted inmate shall be thoroughly searched for weapons and
other contraband immediately upon arrival in the facility;
2. All inmates must be searched thoroughly by the duty personnel whenever they
enter or leave the security areas;
3. Conduct surprise searches on inmates and inspection of their quarters and other
areas accessible to inmates at least once a week to detect and flush out contraband;
4. Maintain an updated written emergency operations plan such as but not limited
to natural and man-made calamities and other jail disturbances. These plans must be
made known to and understood by jail personnel through the conduct of regular dry runs;
5. Maintain a journal of activities, emergency situations and unusual incidents;
6. Maintain a key control center for storing keys that is inaccessible to inmates
and unauthorized persons. There shall be an accounting system for issuing and returning
of keys. There shall be a reporting system for documenting and repairing broken or
malfunctioning keys or locks. Inmates shall be prohibited from handling jail security
keys;
7. There shall be one (1) full set of duplicate keys, secured in a place accessible
only to jail personnel for use in the event of an emergency. These keys shall be marked
for easy identification during adverse conditions;
8. Continuous inspection and maintenance of all locks. Replace locks as often as
possible and never allow inmates to install locking system in the cell gates and to possess
their own padlock for purposes of locking themselves in their cells that will cause delay
for personnel conducting regular cell search and inspection;
9. Maintain strict control of firearms such as, but not limited, to the following:
a. Never allow any personnel with firearms on areas of inmates and/or in
any area intended for inmates’ activities;
b. Never allow inmates in the workplace of personnel or in areas where
firearms are authorized; and

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c. Secure firearms and anti-riot equipment in the armory located within

easy reach of jail personnel in case of emergencies but not accessible to inmates.
10. All firearms, ammunition, chemical agents, related security and emergency
equipment must be inventoried and tested at least quarterly to determine their condition
and expiration dates, as the case may be. This shall include regular inspection of fire
extinguishers and other detection and suppression systems available;
11. All tools, toxic, corrosive and flammable substances and other potentially
dangerous supplies and equipment shall be stored in a locked area which is secure and
located outside the inmate’s area. Tools, supplies and equipment which are particularly
hazardous shall be used by inmates only under direct supervision;
12. Conduct daily inspections of all security facilities (i.e. closed circuit
televisions, ceilings, window grills, iron bars, etc.) and document all findings. Any
tampering or defects detected must be reported in writing to proper authority for
immediate action;
13. Regular conduct of "guard mounting" for all "incoming duty" of the
Custodial Unit and for the members of Escort Unit before their assumption of duty to
remind and update them of the policies/guidelines pertaining to security and control;
14. Conduct regular count of inmates at least five to six (5-6) times within a
24-hour period and strictly implement the established procedures in counting inmates
(See Section 35). Personnel conducting the count shall record the result;
15. Prohibit inmate’s visitor to stay inside jail premises beyond authorized
visiting period regardless of any reasons;
16. Inmates shall be supervised at all times whenever they are outside their cells;
17. Never allow any personnel under the influence of intoxicating beverage to
enter the jail facility or to perform an official duty;
18. Carefully select the inmates to be utilized as jail aide and maintain rigid
control over their activities. Never allow inmate to be utilized for any janitorial services
at jail offices, restricted areas, and/or for errands outside the jail premises. In no case
shall an inmate be allowed to perform clerical duties or to have access to personnel files
and other official documents;
19. Never allow a jail officer to render successive shifts of duty except in cases of
emergencies;
20. Never allow jail personnel to open inmates’ quarters alone. At least one (1)
other jail officer should be present and guarding the gate;
21. Inmates should be taken out of jail only upon written order of the Court;
22. Ensure that all vehicles and persons entering the jail premises are properly
searched in accordance with the existing policies/procedures;
23. Regularly inspect and check the availability of emergency lights and other
emergency equipment and ensure that each personnel rendering night shift duties has one
(1) flashlight, nightstick/baton and whistle; and

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24. As regard the use of force:

a. Use of force shall be limited to instances of justifiable self-defense,
prevention of self-inflicted harm, protection of others, prevention of riot, commission of a
crime, escape or other jail disturbance and to controlling or subduing an inmate who
refuses to obey a lawful command or order;
b. Use of force shall be limited to the amount of force necessary to control
a given situation and shall include a continuum of escalating force levels;
c. An examination and/or treatment by health personnel shall be provided
to prisoners or staff involved in a use of force incident when there is obvious physical
injury or there is a complaint of injury or request for medical attention; and
d. Use of force incidents shall be recorded and reviewed by the Warden.

XIV. INMATES COUNT

It is imperative that at specified times during each 24-hour period, all inmates are
physically counted. For this type of count, the general procedures are as follows:

a. Count each inmate physically at specified times or as necessary;

b. During the count, ensure that all movements of inmates are stopped until the
count is completed;
c. The count must be accurate. Make a positive verification to ascertain that the
inmates are physically present. Refrain from conducting a count on the basis of only
having seen any part of his clothing, hair or shoes;
d. Submit a report of each count of a group of inmates to the warden and/or
assistant warden (officer of the day); and
e. If the total jail count does not tally with the total jail population at any given
time, conduct another count. Render an immediate report to the warden and/or assistant
warden (officer of the day) relative to any unaccounted inmate.

XV. SECURITY PROCEDURE DURING MEAL SERVICE

Security must be considered in serving food inside the cells/quarters. A jail officer
should not enter the inmates’ quarters to distribute food unless another officer is available
to handle the keys and control the entrance door.

• DINING ROOM SECURITY

a. As a general precaution, individual mess utensils of inmates shall be
made of plastic;
b. When dining rooms are provided, the inmates should march in columns
of two’s along designated routes under the supervision of jail personnel. Other

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officials to direct the orderly movement of inmates to and from the mess hall must
be stationed along the routes;
c. Designate a roving supervisor to handle any disturbances or settle
complaints;
d. After every meal, all utensils used by the inmates should be collected.
Jail personnel should strictly supervise this to ensure that no utensils are brought
out the dining room; and
e. Check and account for all forks, spoons and other kitchen utensils after
every meal.

XVI. MAIL SERVICES AND SENSORSHIP

Mail service shall be provided to all inmates provided that all outgoing and incoming
mail matters are passed through a designated Censor Officer in order to intercept any
contraband or illegal articles and any information affecting the security of the jail. The
following procedures should be strictly observed when censoring mail:

a. There shall be no limitation on the amount of incoming or outgoing mail or

correspondence when the inmates are responsible for the cost/s of postage;
b. Incoming inmates’ mail, correspondence and packages shall be opened and
inspected to intercept cash, checks, money orders and contraband. The censor officer
shall observe the documentary procedures in disposing of intercepted items;
c. Legal mail or correspondence shall be opened and inspected in the presence of
the inmate to intercept contraband;
d. Mails shall not be distributed to the inmates until the censors have examined
them. Mail shall only be opened and searched by qualified, trained and authorized jail
personnel in the presence of inmate addressee;
e. Any currency, checks or money found in the letter should be turned over to the
Trust Officer/Property Custodian. The receiving officer should indicate the amount
received on a "receipt form" in duplicate. The original receipt signed by the receiving
officer should be kept for the record and the duplicate copy should be given to the
inmate;
f. Carefully examine all greeting cards and collect fillers of any kind found
therein for laboratory examination;
g. Photographs that are clearly within the scope of jail regulations should be
marked on the opposite side and placed in the envelope;
h. Bring to the warden’s attention any item or correspondence or enclosure that
does not conform to regulations or are detrimental to security, order and discipline of the
jail;

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i. In the censoring of mails, prison slang, unusual nicknames, and sentences with
double meanings should be carefully studied and analyzed to determine the real
meanings;
j. Refer to the warden all letters containing statements concerning the security or
reputation of the jail, like attempts to escape or smuggling/trafficking of contraband, and
statements that may affect existing rules and policies;
k. All letters passing through the scrutiny standards of the censors should bear the
censor’s stamp at the top of each page and on the envelope. The letter should be placed
back in the same envelope, resealed and given to the inmate;
l. A listing of mail for inmates should be properly kept and form part of the
records of the jail;
m. Do not discuss the contents of inmates’ mail with other jail personnel, except
for official purposes;
n. The inmate sending out any mail matter shall open his mail/package and have it
read and inspected by the designated censor officer, if the mail is clear for dispatch, the
inmate shall close and seal the mail and place the same in the outgoing mail box;
o. If the outgoing or incoming mail has contraband or harmful information, such
matter shall be registered as violation of jail rules and regulations and should be brought
before the Disciplinary Board for immediate adjudication;
p. The designated jail staff shall collect the inmates’ mail matters on a daily basis,
Monday through Friday;
q. Inmate’s letters or any other mail matter shall be sent as registered, certified,
"stamped" or marked "via special delivery" if he or she so desires at his or expense. The
letters will be processed in accordance with the procedures in handling mails; and
r. An inmate under disciplinary segregation shall be allowed full correspondence
privileges, unless his or her misconduct involves a serious violation of correspondence
regulations.

XVII. RULES TO BE FOLOWED WHEN TRANSPOTING AN INMATE

A. General Precautions
1. Jail personnel shall not discuss with the inmate the transportation plans, schedules
or equipment to be used / adopted;
2. Inmates shall be notified of a trip only prior to the departure and shall not be
allowed to make any phone call;
3. Prior to movement/transport, all escort personnel shall be given detailed
instructions on their respective duties and responsibilities;
4. Whenever possible, transfer shall only be made during daytime;

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5. Long distance transport of one (1) or more inmates shall be escorted by a

minimum of three (3) escort personnel and a back-up vehicle, if available;
6. If possible, personnel from Jail Intelligence Unit shall serve covert security by
serving as advance party of the convoy and shall conduct road scanning of the
agreed route to detect any threat to the inmate and his/her escorts while en route.
7. The most direct and shortest route to the destination shall be taken and no
deviation shall be allowed except when security consideration requires otherwise;
8. Using rented vehicle shall not be allowed when transporting inmates;
9. Team leader of the escort personnel must be equipped with a two-way radio
and/or a mobile phone;
10. Inmates under escort shall always be under the watchful eye of the escort
personnel.
11. While en route, escort personnel shall ensure that the sliding bolt lock of the back
door of the van carrying the inmates is properly locked, observe people and
vehicles getting near their vehicle, and remain prepared for any eventuality;
12. Escort personnel shall observe and follow the established guidelines in escorting
high-risk/high-profile and VEO’s inmates;
13. Escort personnel shall be the first ones to disembark from the vehicle and
shall position in a safe distance to ensure clear vision of disembarking inmates.
However, when boarding the vehicle, it should be the inmate who shall first
board the vehicle;
14. Escort personnel are justified in using deadly force to protect themselves and/or
the inmate/s from ambush or any deadly attack while in transport;
15. In the event that radio or mobile phone communication is not possible, escort
personnel may flag down any motorist, identify themselves and ask the motorist
to notify the nearest law enforcement agency for assistance;
16. In the case of minor serious vehicular problem that can be repaired on the spot,
escort personnel shall secure and observe inmates who shall remain inside the
vehicle to the extent possible;
17. Maximum security measure shall be observed at all times in providing escort
to high-risk, high-profile inmates and VEO’s following the ratio of one is to
one plus one escort supervisor;
18. The driver shall not leave the vehicle while in court or other authorized
destination and be watchful of any suspicious individual; 20.
19. To avoid unnecessary stops while in transit, inmates should have relieved
themselves from personal necessity; and
20. The following basic security precautions shall be observed during transport of
inmates:
a. Do not allow inmates to tinker with the handcuff;
b. Regard all inmates being transported as extremely dangerous;
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c. Adjust the cuffs properly for tightness to avoid the need of adjustment
while en route and observe proper placement of handcuff which is either right to
right or left to left. High risk/ high profile inmates and VEO’s must be handcuffed
at the back;
d. The escort shall always be on guard for any possible attack or ambush;
e. Escort personnel shall be extra careful not to sit, stand or walk next to
an inmate while carrying a gun to avoid being grabbed by the inmate;
f. Stopping along the highway while in transit is highly discouraged;
g. Keep inmates inside the vehicle except when necessary;
h. Thoroughly inspect restraint equipment for proper function and damage,
and make a thorough body search before placing the equipment on an inmate and
before removing an inmate from a holding area;
i. Keep inmates in sight at all times;
j. While in court premises, firearms shall be unloaded. However, when
escorting the inmate to and from the vehicle, the same shall be properly loaded
with ammunitions;

B. Use of Restraints
✓ Never place a restrained inmate in an area where unrestrained inmates are located
✓ Never handcuff an inmate without double-locking both handcuffs
✓ Never handcuff a male inmate with a female inmate
✓ Never handcuff an adult inmate with a juvenile inmate
✓ Never handcuff a maximum risk inmate with a medium or minimum risk inmate;
✓ Observe right to right/left to left when placing handcuff
✓ Restraint shall never be used as a punishment

XVIII. EMERGENCY AND CONTINGENCY PLANS

Emergency plans for both natural and man-made calamities and other forms of jail
disturbances shall be formulated to suit the physical structure and other factors peculiar to every
jail, such as:
Natural Calamities Man-made Calamities/ Disturbances
a. Fire a. Riot
b. Flood b. Jailbreak
c. Earthquake c. Noise Barrage
d. Tsunami d. Hostage- taking
e. Landslide e. Food Poisoning
f. Typhoon f. Biological Attacks
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g. Volcanic Eruptions g. Bombing

h. Epidemic h. Water Shortage
i. Others i. Power Failure and others

XIX. GREYHOUND FORCE

It aims to eliminate in all BJMP manned facilities any form of contrabands that
could have adverse implications on overall administration of the facilities and to
ultimately establish order in all jails, promote operational efficiency and encourage
adherence to prescribed operating policies.

❖ Operations Group
1. Contraband Search and Seizures Team
➢ They shall be responsible in thoroughly searching and checking the quarters of
inmates and personnel for contraband and such other items that may pose hazards
to the overall security of the facility.
a. Team Supervisor - Other than the team leader and the assistant team
leader, a team supervisor will be designated to directly oversee the inspection of
each cell. He shall be responsible in making sure that all items confiscated are
properly documented, tagged and turned-over to the contraband custodian.
b. Searching Elements - They shall be primarily responsible in the search
and seizure of contraband and the removal of unauthorized structures inside the
facility.
c. Inmate Representative - An inmate made to witness the operation
must come from the particular cell being searched. He will act as the
representatives of his fellow inmates to validate the claims of ownership of the
items seized.

2. Friskers
a. Friskers of Personnel - They shall have all operatives designated to
frisk inmates and cell searchers frisked before the conduct of the search
and seizure operations. They have to make sure those designated friskers
of inmates and cell searchers do not bring any of their personal belongings
with them in the conduct of their function to preclude malice that these
possessions were ill-gotten; hence, they have to have their personal
belongings turned-over to their designated assistant team leader for
safekeeping..

b. Friskers of inmates - They shall have all inmates lined up and frisked
before sending them to the holding area. Any contraband found to have been
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concealed by the inmate will be confiscated and turned over to the recorder
for proper documentation.

c. Strip Searching-in-Charge - He shall primarily be responsible, when

deemed necessary, to have inmates stripped in search for contraband. It will likewise
be his primary responsibility to coordinate with the legal services group in executing
legal procedures as not to infringe the rights of the inmate being subjected to strip
search. In no manner will the person supervising the strip search be allowed to touch
his subject in any part of his body during the searching process.
4. Contraband Custodian - He shall be primarily responsible in taking custody
of all confiscated contraband before these are turned-over to the jail warden.
a. Contraband Inventory Control-in-Charge - He shall be responsible
in maintaining a theoretical and an actual inventory account of all confiscated
contraband.

5. Contraband Recorder - He shall be responsible in the on-site recording of all

contraband confiscated.
a. Facility Representative - He shall act as the representative of the jail
warden of the facility inspected. He shall maintain a separate record of all
contraband confiscated to be reconciled with the theoretical inventory report
being maintained by the contraband recorder. In the absence of the jail warden, he
shall take part, in a representative capacity in the validation of inventory balances
during the turn-over of custody of all contraband to the former.
b. Contraband Sorters - They shall take primary responsibility in the
sorting, labeling and confiscated contraband.

XX. PRIVILEGES ALLOWED THE INMATES

Detainees may enjoy the following privileges:

A. To wear their own clothes while in confinement;

B. To write letters, subject to reasonable censorship, provided that expenses for such
correspondence shall be borne by them;
C. To receive visitors during visiting hours.
D. To receive books, letters, magazines, newspapers and other periodicals that the jail
authorities may allow;
E. To be treated by their own doctor and dentist at their own expense upon proper request
from and approval by appropriate authorities;

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F. To be treated in a government or private hospital, provided it is deemed necessary and

allowed by the rules;
G. To request free legal aid, if available;
H. To sport hair in their customary style, provided it is decent and allowed by the jail
rules;
I. To receive fruits and prepared food, subject to inspection and approval by jail officials;
J. To read books and other reading materials available in the library, if any;
K. To maintain cleanliness in their cells and brigades or jail premises and perform other
work as may be necessary for hygienic and sanitary purposes;
L. To be entitled to Good Conduct Time Allowance (GCTA) as provided by law; and
M. To be utilized as jail aides as designated by the warden himself, with the CONSENT
OF THE INMATE/INMATES or upon the recommendation of the personnel.

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