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COMPUTER
SKILL TEST

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COMPUTER SKILL TEST

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C ontents...
Chapter-1 M.S. OFFICE ............................................................. (4-212)
MICROSOFT WORD ...................................................... 5
MICROSOFT EXCEL ...................................................... 54
MICROSOFT POWERPOINT .......................................... 122
MICROSOFT ACCESS .................................................... 212
Chapter-2 USAGE OF INTERNET SERVICES & OUTLOOK
EXPRESS............................................................................ 213
Chapter-3 FILES, FOLDERS & WINDOWS....................................... 220
Practice Sets (5 Sets) ................................................................ (231-240)
Sets -1 ........................................................................... 232
Sets -2 ........................................................................... 234
Sets -3 ........................................................................... 236
Sets -4 ........................................................................... 237
Sets -5............................................................................ 239
Chapter- 1
MS OFFICE
 1 MS OFFICE

MICROSOFT WORD 2007

Microsoft Word is a word processing software package. You can use it to type letters, reports, and
other documents. It gives you the ability to use your computer for desktop publishing.
Lesson 1:-Getting Familiar with Microsoft Word 2007 for Windows
This lesson will introduce you to the Word window. You use this window to interact with Word. To
begin this lesson, open Microsoft Word 2007. The Microsoft Word window appears and your screen
looks similar to the one shown here. This lesson covers typing, using the Backspace key, using the
Delete key, inserting text, bolding, underlining, and italicizing. This lesson has 13 module plan for
class manual.
1. The Microsoft Office Button
2. The Quick Access Toolbar
3. The Title Bar
4. The Ribbon
5. The Ruler
6. The Text Area
7. The Vertical and Horizontal Scroll Bars
8. The Status Bar
9. Understanding Document Views
10. Type, Backspace, and Delete
11. Insert and Overtype
12. Bold, Italicize, and Underline
13. Save a File and Close Word
 6 Computer Skill Test

1. The Microsoft Office Button

In the upper-left corner of the Word 2007 window is the Microsoft Office button.
When you click the button, a menu appears. You can use the menu to create a new
file, open an existing file, save a file, and perform many other tasks.

2. The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The
Quick Access toolbar provides you with access to commands you
frequently use. By default Save, Undo, and Redo appear on the Quick
Access toolbar. You can use Save to save your file, Undo to rollback an
action you have taken, and Redo to reapply an action you have rolled back.
3. The Title Bar
Next to the Quick Access toolbar
is the Title bar. The Title bar
displays the title of the document
on which you are currently
working. Word names the first new document you open Document1. As you open additional new
documents, Word names them sequentially. When you save your document, you assign the document
a new name.
4. The Ribbon
You use
commands to tell
Microsoft Word
what to do. In
Microsoft Word
2007, you use the
Ribbon to issue
commands. The
Ribbon is located
near the top of the
screen, below the
Quick Access
toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command
groups. Within each group are related command buttons. You click buttons to issue commands or
to access menus and dialog boxes. You may also find a dialog box launcher in the bottom-right
corner of a group. Clicking the dialog box launcher gives you access to additional commands via a
dialog box.
5. The Ruler
The ruler is found below the
Ribbon.
You can use the ruler to
change the format of your
document quickly. If your ruler is not visible, follow the steps listed here:
 M.S. OFFICE 7

1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the
Ribbon.
6. The Text Area
Just below the ruler is a large area called the text area. You type your document in the text area. The
blinking vertical line in the upper-left corner of the text area is the cursor. It marks the insertion point.
As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the
end of the document.

7. The Vertical and Horizontal and Vertical Scroll Bars

The vertical and horizontal scroll bars enable you to move up, down, and across your window simply
by dragging the icon located on the scroll bar. The vertical scroll bar is located along the right side of
the screen. The horizontal scroll bar is located just above the status bar. To move up and down your
document, click and drag the vertical scroll bar up and down. To move back and forth across your
 8 Computer Skill Test

document, click and drag the horizontal scroll bar back and forth. You won’t see a horizontal scroll
bar if the width of your document fits on your screen.
8. The Status Bar
The Status bar appears at the very bottom of your window and provides such information as the
current page and the number of words in your document. You can change what displays on the Status
bar by right-clicking on the Status bar and selecting the options you want from the Customize Status
Bar menu. You click a menu item to select it. You click it again to deselect it. A check mark next to an
item means it is selected.

9. Understanding Document Views

In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print Layout,
Full Screen Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to quickly edit your document.
Web Layout
Web Layout view enables you to see your document as it would appear in a browser such as
Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is printed.
Reading Layout
Reading Layout view formats your screen to make reading your document more comfortable.
 M.S. OFFICE 9

Outline View
Outline view displays the document in outline form. You can display headings without the text. If
you move a heading, the accompanying text moves with it.You should use Draft view for these
lessons. Before moving ahead, make sure you are in Draft view:

1. Click the View tab.

2. Click Draft in the Document Views group. When the Draft option is selected it appears in a
contrasting color.
10.Type, Backspace, and Delete
In Microsoft Word, you create documents by typing them. For example, if you want to create a
report, you open Microsoft Word and then begin typing. You do not have to do anything when your
text reaches the end of a line and you want to move to a new line—Microsoft Word automatically
moves your text to a new line. If you want to start a new paragraph, press Enter. Microsoft word
creates a blank line to indicate the start of a new paragraph. To capitalize, hold down the Shift key
while typing the letter you want to capitalize. If you make a mistake, you can delete what you typed
and then type your correction.
You can use the Backspace key to delete. Each time you press the Backspace key, Microsoft Word
deletes the character that precedes the insertion point. The insertion point is the point at which your
mouse pointer is located. You can also delete text by using the Delete key. First, you select the text
you want to delete; then you press the Delete key.

EXERCISE - 1
Type and Backspace
1. Type the following sentence:
Joe has a very large house.
2. Delete the word “house.” Using either the arrow keys or the mouse, place the cursor
between the period and the “e” in “house.”
3. Press the Backspace key until the word “house” is deleted.
4. Type boat. The sentence should now read:
“Joe has a very large boat.”
Delete
Delete the word “very” from the sentence you just typed.
1. Select the word “very.” You can place the cursor before the “v” in the word “very,” press
and hold down the Shift key, and then press the right arrow key until the word “very” is
highlighted.
 10 Computer Skill Test

2. Press the Delete key. The sentence should now read:

“Joe has a large boat.”
11.Insert and Overtype
While creating your document, you may find you need to insert text—place new text between existing
text. Suppose, you type the sentence, “Joe has a large boat.” After typing it, you decide you want to
change the sentence to “Joe has a large blue boat.” With Microsoft Word, inserting a word, phrase, or
even several paragraphs is easy.
Alternatively, you may want to overtype text—replace old text with new text. For example, suppose
you type the sentence, “Joe has a large blue boat.” After typing it, you decide you want to change the
sentence to “Joe has a large gray boat.” With Microsoft Word, overtyping the word blue with the
word gray is also easy. Before you attempt to insert or overtype, you should check the mode you are
in—Insert or Overtype. You right-click the Status bar and then use the Customize Status Bar menu to
place the Insert/Overtype button on the Status bar. You can then use the Insert/Overtype button to
switch between Insert and Overtype mode. When you are in Insert mode, you can insert text. When
you are in Overtype mode, you can overtype text. By default, Microsoft Word is in the Insert mode.

EXERCISE - 2
Placing the Insert/Overtype button on the Status bar
1. Right-click the Status bar. The Customize Status Bar menu appears.
2. Click Overtype. The Insert/Overtype button appears on the Status bar.
3. If the word Insert appears on the Status bar, you are in Insert mode.
4. If the word Overtype appears on the Status bar, click the word Overtype and it will change to
Insert, thereby changing Word to Insert mode.
Insert
Make sure you are in Insert mode before proceeding. You are going to insert the word “blue”
between the words “large” and “boat.”
1. Place the cursor after the space between the words “large” and “boat.”
2. Type the word blue.
3. Press the spacebar to add a space.
4. The sentence should now read:
“Joe has a large blue boat.”
Overtype
You can type over the current text (replace the current text with new text) in the Overtype mode.
Do the following to change to the Overtype mode.
 Click “Insert” on the Status bar. The word Insert changes to Overtype.
Change the word “blue” to “gray.”
1. Place the cursor before the letter “b” in “blue.”
2. Type the word gray.
3. The sentence should now read:
“Joe has a large gray boat.”
Note: You can overtype text without changing to Overtype mode by selecting the text you want
to overtype and then typing.
 M.S. OFFICE 11

12.Bold, Italicize, and Underline

When creating a document, you may need to emphasize particular words or phrases by bolding,
underlining, or italicizing. Also, certain grammatical constructs require that you bold, underline, or
italicize. You can bold, underline, and italicize when using Word. You also can combine these
features—in other words, you can bold, underline, and italicize a single piece of text.
When you need to perform a task in Microsoft Word, you can usually choose from several methods.
The exercises that follow show you how to bold, underline, or italicize using four different methods:
using the launcher, the Ribbon, the Mini-toolbar/context menu, and the keyboard.

EXERCISE - 3
Type the following exactly as shown. Remember, pressing the Enter key starts a new paragraph.
Press the Enter key at the end of each of the following lines to start a new paragraph.
Launcher: Bold Italicize Underline these words. All three Regular
Ribbon: Bold Italicize Underline these words. All three Regular
Mini Toolbar: Bold Italicize Regular
Keys: Bold Italicize Underline these words. All three Regula r

Your screen should look similar to the one shown here.

12 Computer Skill Test

Bold with the Dialog Box Launcher

1. On the line that begins with Launcher, select the word “Bold.” You can place the cursor
before the letter “B” in “Bold.” Press the Shift key; then press the right arrow key until the
entire word is highlighted.
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.

4. Click Bold in the Font Style box.

Note: You can see the effect of your action in the Preview window. To remove the bold, click
Regular.
 M.S. OFFICE 13

5. Click OK to close the dialog box.

6. Click anywhere in the text area to remove the highlighting. You have bolded the word bold.
Alternate Method—Bold with the Ribbon

1. On the line that begins with “Ribbon,” select the word “Bold.” You can place the cursor
before the letter “B” in “Bold.” Press the Shift key; then press the right arrow key until the
entire word is highlighted.
2. Choose the Home tab.
3. Click the Bold button in the Font group. You have bolded the word bold.
Note: To remove the bold, you can select the text and then click the Bold button again.
4. Click anywhere in the text area to remove the highlighting.
Alternate Method - Bold with the Mini Toolbar
 14 Computer Skill Test

1. On the line that begins with “Mini Toolbar,” select the word “Bold.” You can place the
cursor before the letter “B” in “Bold. “Press the Shift key; then press the right arrow key
until the entire word is highlighted.
2. Right-click. The Mini toolbar appears.
3. Click the Bold button . You have bolded the word bold.
Alternate Method—Bold with Keys
1. On the line that begins with “Keys,” select the word “Bold.” You can place the cursor
before the letter “B” in “Bold.” Press the Shift key; then press the right arrow key until the
entire word is highlighted.
2. Press Ctrl+b (hold down the Ctrl key while pressing b).
Note: To remove the Bold, press Ctrl+b again. You can also remove formatting by pressing
Ctrl+spacebar.
3. Click anywhere in the text area to remove the highlighting.
Underline with the Dialog Box Launcher
You can underline when using Word. Word provides you with many types of underlines from
which to choose. The following are some of the underlines that are available if you use the dialog
box launcher:

The following illustrates underlining with the dialog box launcher:

 M.S. OFFICE 15

1. On the line that begins with “Launcher,” select the words “Underline these words.”
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.

4. In the Underline Style box, click the down arrow to open the pull-down menu.
5. Click the type of underline you wish to use.
Note: To remove an underline, you select none from the pull-down menu.
6. Click OK to close the dialog box. The underline you selected appears under the words.
7. Click anywhere in the text area to remove the highlighting.
Alternate Method—Underline with the Ribbon