PRE-ENGINEERING REGISTRATION GUIDELINES

2021/2022
STEP 1: Trinidad and Tobago Citizens ONLY-
REGISTER FOR GATE (Government Assistance for Tuition Expenses)
1. REGISTER TO OBTAIN an e-GATE IDENTIFICATION NUMBER

First, you must register for the GATE e-Service at the GATE Registration Centre (GRC). [Visit the e-
GATE website or call 800-GATE for information].

To successfully register for the GATE e-Service, you must:

• Present your original birth certificate, and one (1) current government-issued, national photo
ID which has not expired e.g. a passport or national identification card ONLY, and

• Provide a valid e-mail address for receiving notifications.

After registering at the Gate Registration Centre, you will receive an email informing you that a
GATE e-Service account has been created for you, along with an activation code, GATE eService ID,
and password. After activation, the ID and password will be used to log in to your account on the GATE
e-Service website (www.e-gate.gov.tt) and to apply for GATE online.

Effective academic year 2017/2018 and beyond, a means test will be used to determine access to
GATE funding.

APPLY FOR e-GATE FUNDING

1. To apply online for e-GATE funding it is necessary to have soft copies (scanned PDF OR
JPEG) of the following documents:

i. UWI offer letter (for new students only) – Please ensure that both sides of the letter are
uploaded
ii. Electronic birth certificate and one current government-issued, national photo ID
(National ID or passport ONLY)
iii. Marriage/divorce certificate (where applicable)
iv. Latest results slip (for continuing students only)
v. Deed poll (for name change)
2. Complete, edit or re-submit your application as necessary.

• Insert your student registration number on the e-gate application form.

• DO NOT use the number on your student identification/smart card.

3. On completion, print and sign a Student Copy of the electronic application form and attach it to
your UWI fee sheet.

To apply online for Means Testing it is necessary to have soft copies (scanned PDF OR JPEG) of the
following documents supporting income such as:

1. Salary
2. Self-employed
3. Government Pension
4. Disability Grants
5. NIS
6. Child Support
7. Alimony
8. Rental Income
9. Allowance
10. Public Assistance
11. Scholarships/Bursaries

4. Please ensure the correct information is entered under programme information:

• Programme Level: Certificate

• Programme: Certificate Pre-Engineering Programme
• Enrolment Type: Full-time
• Enrolment year: Year 1
• Period: Sep 2021 – Aug 2022
• Academic year: 20/21
• Semester: 1 (DO NOT select ANNUAL)
Select Semester I (one) if you are applying for funding for Sept. – Dec.
Select Semester II (two) if you are applying for funding for Jan. to May.
 Level: 1

If the above information on the e-GATE Application Form is incorrect, it will NOT be
accepted.

5. Print the student copy of the e-gate application form

• Sign the copy of the printed form and submit the signed form to UWI along with the
documents listed in STEP 4 below.

NOTE: Students who have submitted a Means Test Application will receive Provisional Financial
Clearance.
STEP 2: REGISTER FOR COURSES ONLINE

1. Steps to Online Registration:

• To access the online registration, log in to the Student Portal at https://my.uwi.edu.

• Your user ID is your student registration number.
• On your first login, your password is your date of birth in the format YYYYMMDD.
• Click on MySecureArea and register for your courses.
• You can register online wherever there is a stable and secure internet connection.
• Read the Online Registration Instruction Guide

• Follow the instructions to select courses online.

2. Register for Courses:

NOTE: You are required to register ONLY for the courses you were offered on your Offer Letter.

The following are the course codes and courses for each Pre-Engineering course:
SEMESTER I SEMESTER II
COURSE CODE COURSE NAME COURSE COURSE NAME
CODE
ENGR 0300 INTRODUCTION TO ENGR 0303 INFORMATION TECHNOLOGY
ENGINEERING FOR ENGINEERS
ENGR 0304 PRE-ENGINEERING ENGR 0305 PRE-ENGINEERING
MATHEMATICS I MATHEMATICS II
ENGR 0306 PRE-ENGINEERING PHYSICS I ENGR 0307 PRE-ENGINEERING PHYSICS II
ENGR 0301 PRACTICAL IMMERSION ENGR 0302 PRACTICAL IMMERSION
ACTIVITY I ACTIVITY II

3. Course Registration Fee Assessment Invoice

Print your Course Registration Fee Assessment Invoice. This is required to complete the financial
clearance process.

• Check CAREFULLY to ensure that the courses for which you registered online are listed on
your course Registration Fee Assessment Invoice.

• Ensure that the fees payable (tuition and compulsory) correspond with the financial information
booklet.
If not, contact the Student Accounts and Receivable Section, The Lloyd Braithwaite Student
Administration Building:
Telephone: 662-2002 Extensions: 84175
Email: StudentAccounts.UG-Engineering@sta.uwi.edu
STEP 3: PAY YOUR FEES
Students can pay fees at any branch of Republic Bank Ltd. OR use UWI’s Online Payment System –
Compulsory fees are payable in full at the beginning of the academic year.

1. Pay at the bank

• Payment must be made on the UWI student bank deposit slip.

• Enter your name, address and student registration number on the bank deposit slip.
• The Bank Teller will return two (2) copies of the deposit slip to you. One to be submitted with the
course Registration Fee Assessment Invoice and the other for your records.
• Students from non-contributing countries are required to pay tuition in United States currency
(US$).

2. Pay online

Please note credit cards issued by Master Card or VISA only are currently accepted for online
payments.

1. Log on to the Student Portal at my.uwi.edu

2. Go to MySecureArea
3. Select Student Services and Financial Aid
4. Click on Online Payments
5. Follow steps from there to complete payment. Note that you can click in the field with the
amount and change it to the desired figure.
6. Once the payment is completed you will receive an email confirming payment.
7. Forward the email (proof of payment) along with your other documents listed in Step 4
below.

3. Payment through Internet Banking or Wire Transfer

Republic Bank Limited

UWI, St. Augustine, Trinidad
Swift Address RBNKTTPX
Account: 160 284 581 001
Account Name: The University of the West Indies
Reason for Payment: Provide details e.g. Student ID #, Name, Reference #, etc.

4. Penalties for non-payment of fees

New First-Time or Re-Entry students will be deregistered and placed on administrative withdrawal.

5. Student Payment Plan (SPP)

The Student Payment Plan (SPP) is available to the following:

• Any national of Trinidad and Tobago

 • Any national of another contributing territory apart from Trinidad and Tobago who is not on
scholarship support from their respective Government.

Once accepted for the SPP, students are required to make payments in line with stipulated deadline
dates below:

Payment Plan Semester 1 Semester 2 Summer Session

1st Instalment (down Last working day Last working day Last working day
payment) August January May
October 16, Last working day Last working day
2nd Instalment
2020 February June
November 13, Last working day
3rd Instalment 2020 March

For further details on the SPP, please click here

STEP 4: SUBMIT DOCUMENTS TO OBTAIN FINANCIAL

CLEARANCE
SEMESTERS I and II

New and Continuing Students

Scan and email the following documents (where applicable) via a single PDF file to The Students
and Receivables Section, Bursary at: studentsaccounts.uneng@sta.uwi.edu

Signed fee assessment sheet

Signed e-GATE application form (where applicable)
Scholarship letter (where applicable)
Bank slip (front and back) (where applicable)
Submission receipt (where applicable)
Online confirmation receipt (where applicable)

1. Check for financial clearance

• Students can check online for access to My-eLearning within 2-3 hours.
• If you have not received financial clearance, please ensure there are no financial holds on your
account before contacting Bursary Representatives.
STEP 5: GET YOUR STUDENT IDENTIFICATION / SMART CARD
Tip: ALL Students must obtain financial clearance in order to obtain a student
identification/smart card.

NEW STUDENTS:

The UWI ID picture Upload Application allows new students to submit their photo online which will be
printed on the student identification/smart card. To submit a photo online the student would be required
to complete the following steps:

• Have someone take your picture.

For more details and instructions on the criteria for acceptable photos, please visit
https://idcard.sta.uwi.edu/Guide

• Complete your online course selection to receive an e-mail with login

credentials.

When you have completed your online course selection, you will receive an e-mail via your
personal e-mail address with the information and login credentials to the UWI ID picture
Upload Application.

• Upload your photo.

Login to the UWI ID picture Upload Application with the credentials received and upload
your photo via the application.

• Your photo will be validated.

Your photo will be reviewed to determine whether it is appropriate to be printed on the

student identification/smart card. If your photo has been approved, you will be notified of the
location, date and time to collect your student identification/smart card.

If your photo has been rejected, you will be required to submit a new photo. Please check
your e-mail regularly to ensure that your photo has been accepted or that you receive a
notification to submit a new photo in a timely manner.

• Collect your student identification/smart card.

Having obtained financial clearance, students are to visit the following link to receive further
instructions on how to access The UWI Student ID/Smart Card:
http://idcard.sta.uwi.edu/.

For further information: IDCard.Help@sta.uwi.edu or call 662-2002 Ext. 83120.

CONTINUING STUDENTS:

1. If you received financial clearance your student identification/smart card is automatically

revalidated.
2. If your previous student identification card has not been replaced with the new student
identification/smart card, you must obtain a new student identification/smart card.

For further information:

Contact IDCard.Help@sta.uwi.edu
Telephone: 662-2002 Ext. 83120
Visit http://idcard.sta.uwi.edu/

Congratulations! Now that you’ve registered, you’re ready

to attend classes. We wish you every success in the
Pre-Engineering Programme.