Appendix F

Appendix F of the Constitution of the
Students’ Gymkhana, IIT Kanpur:

Eligibility Criteria for
Gymkhana posts
Preamble
This document outlines the Eligibility Criteria for various positions of

responsibility (hereinafter referred to as “posts”) in the Students’ Gymkhana.
For the purpose of this document, a Gymkhana post is defined as post that
derives its authority from the Students’ Gymkhana, including all posts in the
Students’ Senate, the Executive Councils and the Festival teams.
Students’ Senate Nominees to the Standing Committees of the (academic)

Senate of the Institute will also be considered Gymkhana posts, as shall
nominees of the Students’ Senate or the President, Students’ Gymkhana in
other standing or ad-hoc bodies of the Institute.
Posts in the Students’ Gymkhana are either elected (as per the Constitution of
the Students’ Gymkhana) or nominated. The procedure for selection for
nominated posts is outlined in this document.
For the purpose of this document, “normal duration” of different academic

programmes of the Institute are defined as follows:
Undergraduate (4 Year Programmes, 8 Semesters
viz. BTech/BS)
Undergraduate (5 Year Programmes, 10 Semesters
viz. BT/BS-MT/MS/MBA/MDes dual
degree and BT/BS-BT/BS double
major)
MTech (2 year) 4 Semesters
MSc (2 year) 4 Semesters
MDes, MBA and other eq. 4 Semesters
programmes
PhD 8 Semester
For the purpose of this document an undergraduate Dual Degree student who
has migrated to the PG part of his programme shall be deemed as a PG
student.
Appointing Authority for Nominated Posts
Appointments to the following nominated posts must be ratified by the Senate,

and thus, shall be made directly by the Senate at the recommendation of the
appointing authority:
● Festival Core Team Members

● Coordinator/Executive level posts in the Executive Councils
● Coordinator/Executive level posts in the Festival Teams
● Students’ Senate Nominees to ad-hoc or standing bodies of the Institute,
including the Standing Committees of the Academic Senate.
● Positions in the Office of the Students’ Gymkhana (maintained by the
President, Students’ Gymkhana).
● Positions in the Office of the Students’ Senate (maintained by the
Chairperson, Students’ Senate).
● Any other nominated post as laid down by the Students’ Senate from
time to time.
The appointing authority, on whose recommendation the Senate shall make its
decision shall be the following:
● The President, Students’ Gymkhana for posts in the Presidential Council

and the President’s Office.
● The Chairperson, Students’ Senate for posts in the Chairperson’s Office.
● The General Secretary of the corresponding Council for posts in the
Executive Councils except for the Presidential Council (viz. Games and
Sports Council, Cultural Council, Science and Technology Council &
Films and Media Council).
● Nominations Committee for the posts of Students’ Senate Nominees for
various Institute bodies
● The Chairperson, Students’ Senate (on behalf of the interview panel) for
posts in the Festival Core Team.
● The Festival Coordinator of the corresponding festival for posts in
festivals other than posts in the Festival Core Team.
Procedure for appointment of nominated posts
If an appointing authority needs to fill a nominated position in their team,

he/she shall send a Call for Nominations to the General Body of the Students’
Gymkhana. The Call for Nominations shall be open to all Members of the
General Body, except for those who are ineligible due to a provision of this
document and for those who have been declared ineligible by the Senate due to
a conflict of interest.
The Call for Nominations shall clearly state the Eligibility Criteria, the
deadline for submission of nominations, and the duration of the appointment.
After the nominations are received, the appointing authority shall schedule an
interview at a time convenient to all parties. The appointing authority may
invite any member of the General Body with knowledge of the post to be part
of the interview panel (except in the case of the Festival Core Team, whose
interview panel shall be fixed by Appendix V of the Constitution of the
Students’ Gymkhana, which is the Festival Manual).
For posts which are ratified by the Students’ Senate, the interview must be
open to all Senators to attend as silent observers.
After the interview, the appointing authority shall:
● Submit the proposed names to the Students’ Senate for ratification (in
the case of the above-mentioned posts), along with the tenure of the
post.
● Appoint a General Body Member he deems fit from among the
nominations received (in case of non-ratified posts).
General Eligibility Criteria

For all elected and nominated posts of the Students’ Gymkhana, a General
Body Member will be eligible to apply only if:
i. He/she has not exceeded the normal duration of their academic

programmes (for all students except for PhD students)
ii. He/she has not exceeded the maximum duration of their academic
programmes as defined in the UG Manual and PG Manual of the
Institute (for all students).
iii. He/she has written permission from his/her advisor (in case of PhD
students who have exceeded normal duration or PhD students who are
in an advanced stage in their thesis).
iv. He/she has not been placed on Academic Probation or Warning by the
SUGC.
v. He/she has not been debarred from holding positions by any Standing
Committee of the (academic) Senate (in particular by the SSAC).
vi. He/she has a CPI greater than:
o 6.5 for UG students in case of Executive posts, Senators, and all
nominees to institute bodies, 6.0 for all other posts.
o 7.5 for PG students who have not completed their course-work
o 7.0 for PG students who have completed their course-work
Further, he/she is expected to maintain a CPI greater than or equal

to 6.0 (in case of UG) or a CPI greater than or equal to 7.00 (in case
of PG) during his entire tenure failing which he/she shall cease to
hold his/her post in the Gymkhana.
Any student not satisfying the General Eligibility Criteria and not
placed on Academic Probation and Warning by the SUGC, will be
eligible to apply if they submit an undertaking to the DoSA through
the Chairperson, Students' Senate taking all responsibility for their
academic performance.
Any student placed on Academic Probation or Warning by the

SUGC, shall not be allowed to contribute towards the Students'
Gymkhana in any capacity, and if found to be doing so, shall be
reported to the DoSA.

Appendix F

Uploaded by

Appendix F

Uploaded by

Appendix F of the Constitution of the

Students’ Gymkhana, IIT Kanpur:

This document outlines the Eligibility Criteria for various positions of

Students’ Senate Nominees to the Standing Committees of the (academic)

For the purpose of this document, “normal duration” of different academic

Appointing Authority for Nominated Posts

Appointments to the following nominated posts must be ratified by the Senate,

● Festival Core Team Members

● The President, Students’ Gymkhana for posts in the Presidential Council

Procedure for appointment of nominated posts

If an appointing authority needs to fill a nominated position in their team,

After the interview, the appointing authority shall:

General Eligibility Criteria

i. He/she has not exceeded the normal duration of their academic

Further, he/she is expected to maintain a CPI greater than or equal

Any student placed on Academic Probation or Warning by the

You might also like

Appendix F

Uploaded by

Appendix F

Uploaded by

Appendix F of the Constitution of the

Students’ Gymkhana, IIT Kanpur:

This document outlines the Eligibility Criteria for various positions of

Students’ Senate Nominees to the Standing Committees of the (academic)

For the purpose of this document, “normal duration” of different academic

Appointing Authority for Nominated Posts

Appointments to the following nominated posts must be ratified by the Senate,

● Festival Core Team Members

● The President, Students’ Gymkhana for posts in the Presidential Council

Procedure for appointment of nominated posts

If an appointing authority needs to fill a nominated position in their team,

After the interview, the appointing authority shall:

General Eligibility Criteria

i. He/she has not exceeded the normal duration of their academic

Further​,​ he/she is expected to maintain a CPI greater than or equal

Any student placed on Academic Probation or Warning by the

You might also like

Further, he/she is expected to maintain a CPI greater than or equal