File Management

File Management
Creating new folders

1. To create a new folder within the current location,
2. right-click in the right pane
3. select "New" from the context menu.
4. Then choose "Folder" from the submenu.
5. A new folder will be created, and you can give it a name
that reflects its contents.
Moving and copying files

To move a file from one location to another, you can drag and
drop it from the right pane to the desired folder in the left
pane.
Alternatively, you can right-click on the file, select "Cut" from
the context menu, navigate to the destination folder, and then
right-click in the right pane and select "Paste."
To copy a file, you can follow a similar process. Instead of

selecting "Cut," choose "Copy" from the context menu. Then
navigate to the desired destination folder and paste the file.
Renaming files and folders

To rename a file or folder, right-click on it and select
"Rename" from the context menu. Alternatively, you can
select the file or folder and press the <F2> key. Enter the new
name and press <Enter> to save the changes.
Deleting files and folders
To delete a file or folder, right-click on it and select "Delete"
from the context menu. You can also select the file or folder
and press the <Delete> key. Be cautious when deleting files,
as they may not be recoverable once deleted from the recycle
bin or trash.
Searching for files

If you are unsure of the exact location of a file, you can use
the search functionality in File Explorer. Click on the search
box in the top-right corner of the File Explorer window and
enter keywords related to the file you're looking for. File
Explorer will display matching results, and you can click on a
file to open it.
It's important to regularly back up your files to prevent data

loss. Consider using external storage devices or cloud storage
services to keep copies of your important files. This way, you
can easily recover them if something happens to your local
system.
about the purpose and contents of each file and folder in your
planned hierarchical directory structure. This will help you
easily navigate and locate specific files in the future.
Additionally, here are some additional tips for opening and
importing stored files:
1. Double-clicking: Most files can be opened by simply
double-clicking on their icons. The computer will
automatically open the file in the default application
associated with its file type. For example, double-clicking on
a Microsoft Word document will open it in Microsoft Word.
2. Open with...: If you want to open a file with a specific

application other than the default, you can right-click on the
file and select "Open with..." from the context menu. This will
display a list of compatible applications installed on your
system. Choose the desired application, and the file will open
in that program.
3. Drag and drop: You can also open a file by dragging it from
its location and dropping it onto the application's icon in the
taskbar or on the desktop. This method is particularly useful
when you want to open a file with multiple applications
simultaneously.
4. File menu: Another way to open a file is by opening the

desired application and using the File menu. Within the
application, go to the File tab and select "Open." Then
navigate to the location where the file is stored and select it to
open.
When saving files, follow the planned hierarchical directory

structure you have created. Choose meaningful and
descriptive filenames that reflect the content of the file.
Including a version number or date in the filename can be
helpful for version control. Remember to regularly back up
your files to prevent data loss.
To reduce file sizes for storage or transmission, file

compression techniques can be used. File compression
reduces the size of files by encoding them in a way that
requires less storage space. This is beneficial for optimizing
storage capacity and improving transmission speeds.
Video files, due to their containing numerous still images,

tend to be larger in size. However, other types of files, such as
documents with extensive formatting or images, can also have
significant file sizes.
Resizing and resampling image files can help reduce their

storage space requirements and loading times. Resizing
changes the physical dimensions (width and height) of the
image, while resampling alters the image's quality. These
concepts are covered in more detail in Chapter 12.
For documents that do not require further editing, converting

them to a portable document format (PDF) can reduce file size
for transmission. In most applications, you can achieve this by
selecting the File tab, followed by Export, and then choosing
the option to create a PDF/XPS file. By converting the
document into an image-based PDF, the resulting file should
have a smaller size.
When sending multiple files together, it is more efficient to

compress them into a single zip file. To do this:
1. Open File Explorer by pressing the <Windows> and <E>

keys together.
2. Hold down the <Ctrl> key and select the files you want to
compress.
3. With the selected files, right-click to open the context
menu.
4. Move the cursor down to the "Send to" option, and a
second menu will appear.
5. Click on "Compressed (zipped) folder" using the left mouse
button.
6. If necessary, edit the name of the compressed folder.
The compressed folder will contain the selected files in a

compressed format, reducing their overall size. This is
beneficial for efficient transmission or storage.

File Management

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File Management

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File Management

Creating new folders

Moving and copying files

To copy a file, you can follow a similar process. Instead of

Renaming files and folders

Searching for files

It's important to regularly back up your files to prevent data

2. Open with...: If you want to open a file with a specific

4. File menu: Another way to open a file is by opening the

When saving files, follow the planned hierarchical directory

To reduce file sizes for storage or transmission, file

Video files, due to their containing numerous still images,

Resizing and resampling image files can help reduce their

For documents that do not require further editing, converting

When sending multiple files together, it is more efficient to

1. Open File Explorer by pressing the <Windows> and <E>

The compressed folder will contain the selected files in a

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