A

Project Report on
EMPLOYEE PAYROLL SYSTEM
Submitted for partial fulfilment of the requirements for the award of the degree
of
BACHELOROF TECHNOLOGYIN COMPUTER
SCIENCEANDENGINEERING
By
N. Ushasree - 22K81A0547

Under the Guidanceof

Mr. Y. Peer Mohideen
Assistant Professor

DEPARTMENTOF COMPUTERSCIENCEANDENGINEERING
St. MARTIN'S ENGINEERINGCOLLEGE
UGC Autonomous
Affiliated to JNTUH, Approved by AICTE
Accreditedby NBA & NAAC A+, ISO 9001-2008 Certified
Dhulapally,Secunderabad-500 100

www.smec.ac.in
 JANUARY - 2024
St. MARTIN'S ENGINEERING COLLEGE
UGC Autonomous
Accredited by NBA & NAAC A+
Dhulapally, Secunderabad-500 100
www.smec.ac.in

CERTIFICATE
This is to certify that the project entitled “EMPLOYEE PAYROLL
SYSTEM”is being submittedby N. USHASREE(22K81A0547)in fulfilment
of the requirement
forthe awardof degreeof BACHELOROFTECHNOLOGY
IN COMPUTERSCIENCE AND ENGINEERING
is recorded of bonafide
work carried out bythem.The resultembodiedin this reporthave been verified
andfoundsatisfactory.

ProjectInternalExaminer Signatureof HOD

Mr. Y. PeerMohideen Dr. R. Santhosh Kumar
AssistantProfessor ProfessorandHeadof Department
Departmentof CSE Departmentof CSE
 St. MARTIN'S ENGINEERING COLLEGE
UGC Autonomous
Accredited by NBA & NAAC A+
Dhulapally, Secunderabad-500100
www.smec.ac.in

DEPARTMENT
OFCOMPUTER
SCIENCE
ANDENGINEERING

DECLARATION

We, the students ofBachelor

“ of Technology in Department of Computer
, session: 2022
Science and Engineering” - 2026, St. Martin’s Engineering
College, Dhulapally, Kompally, Secunderabad
, hereby declare that the work
presented in this project work entitled
EMPLOYEE PAYROLL SYSTEM
is
the outcome of ourown bonafide work and is correct to the best of our
knowledge and this work
been
hasundertaken taking care of Engineering Ethics.
This result embodied in this
projectreporthas not been submittedin any
university
forawardof anydegree.

N. Ushasree (22K81A0547)
 ACKNOWLEDGEMENT

The satisfaction and euphoria that accompanies the successful completion of any
task would be incomplete without the mention of the people who made it
possible and whose encouragement and guidance have crowded our efforts with
success. First and foremost, we would like to express our deep sense of gratitude
and indebtedness to our College Management for their kind support and
permission to use the facilities available in the Institute.
We especially would like to express our deep sense of gratitude and
indebtedness to Dr. P. SANTOSH KUMAR PATRA, Group Director, St.
Martin’s
Engineering College Dhulapally, for permitting us to undertake this project.
We wish to record our profound gratitude to Dr. M. SREENIVAS RAO,
Principal, St. Martin’s Engineering College, for his motivation and
encouragement.
We are also thankful to Dr. R. SANTHOSH KUMAR, Head of the
Department,
Computer Science And Engineering, St. Martin’s Engineering College,
Dhulapally, Secunderabad, for his support and guidance throughout our project.
We would like to express our sincere gratitude and indebtedness to our project
supervisor Mr. Y. Peer Mohideen Assistant Professor, Department of
Computer Science and Engineering, St. Martins Engineering College,
Dhulapally, for his/her support and guidance throughout our project. Finally, we
express thanks to all those who have helped us successfully completing this
project. Furthermore, we would like to thank our family and friends for their
moral support and encouragement. We express thanks to all those who have
helped us in successfully completing the project.

N. Ushasree (22K81A0547)
 CONTENTS

CHAPTER 1- ABSTRACT 1

CHAPTER 2- INTRODUCTION

CHAPTER 3- SYSTEM ANALYSIS

3.1 EXISTING SYSTEM

3.2 PROPOSED SYSTEM

CHAPTER 4- SYSTEM REQUIREMENTS

4.1 HARDWARE REQUIREMENT

4.2 SOFTWARE REQUIREMENT

CHAPTER 5- ALGORITHM

CHAPTER 6- SYSTEM IMPLEMENTATION

CHAPTER 7- SYSTEM TESTING 15

CHAPTER 8- OUTPUT SCREENS 17

3
 3

CHAPTER 9- CONCLUSION 19

CHAPTER 10- FUTURE ENHANCEMENTS 20

CHAPTER 11- REFERENCES 21

 1. ABSTRACT
The Employee Payroll Management System is a Java-based application designed to streamline the
management of employees and their salary information within an organization. The system employs an
object-oriented approach, with an abstract Employee class serving as the blueprint for various employee
types. This class includes essential attributes such as name and ID, along with an abstract method for
calculating salaries, allowing for flexibility in handling different employment scenarios. Two concrete
subclasses, FullTimeEmployee and PartTimeEmployee, extend the Employee class, representing full-time
and part-time employees, respectively. These subclasses provide specific implementations of the
calculateSalary method based on the unique salary structures of each employment type. The PayrollSystem
class acts as the central hub for managing employee records. It utilizes a List to store instances of the
Employee class, allowing for easy addition, removal, and display of employee information. The system
supports operations like adding employees, removing employees by their ID, and displaying the details of
all registered employees. In the provided main method, an instance of the PayrollSystem class is created,
and instances of FullTimeEmployee and PartTimeEmployee are added to the system. The program then
demonstrates the removal of an employee by ID and displays the remaining employee details.Overall, this
Employee Payroll Management System offers a foundation for handling different types of employees and
their corresponding salary calculations in an organized and extensible manner.

2. INTRODUCTION

The Employee Payroll Management System implemented in Java represents a robust and flexible solution
for organizations seeking an efficient means of handling employee information and payroll processing.
With its object-oriented design, the system encapsulates the complexity of diverse employment scenarios
by introducing an abstract Employee class as the overarching blueprint. This class defines essential
attributes like name and ID, coupled with an abstract salary calculation method, allowing for the seamless
integration of various employee types. The concrete subclasses, FullTimeEmployee and
PartTimeEmployee, extend the abstract Employee class, providing specialized implementations for salary
calculations based on the distinct characteristics of full-time and part-time employment. This hierarchical
structure ensures adaptability to different employment models while maintaining a cohesive and organized
codebase. The PayrollSystem class serves as the central hub for managing employee records, employing a
List to facilitate the addition, removal, and display of employee details. Key functionalities, such as adding
employees, removing them by ID, and displaying a comprehensive list of registered employees, contribute
to the system's user-friendly interface and practical utility. In summary, this Employee Payroll
Management System combines the power of object-oriented programming with a modular design, offering

1
organizations a reliable tool to streamline payroll processes and maintain accurate employee records. Its
extensible architecture positions it as a foundation for future enhancements, ensuring adaptability to
evolving organizational requirements. Overall, the system exemplifies a comprehensive and scalable
solution for effective employee information management and payroll administration.

3. SYSTEM ANALYSIS

3.1 EXISTING SYSTEM

Manual employee payroll management relying on paperwork and spreadsheets. Prone to errors and
time-consuming due to manual data entry and calculations. Limited scalability and adaptability to
evolving organizational needs. Lack of a centralized system for efficient tracking and management
of employee records. Cumbersome and inefficient payroll processes leading to potential
inaccuracies

3.2 PROPOSED SYSTEM

Java-based Employee Payroll Management System offering automation and efficiency.

Objectoriented design for accurate salary calculations and streamlined data management. Improved
scalability and adaptability to accommodate diverse employment scenarios. Centralized Payroll
System class for easy addition, removal, and display of employee details. Enhances overall
organizational productivity through a user-friendly and extensible system.

4 . SYSTEM REQUIREMENTS

4.1 HARDWARE REQUIREMENTS

1. Operating System: The code is written in Java, so it is platform independent. It can run on
various operating systems such as Windows, Linux, and macOS.
2. Processor (CPU): A basic processor with moderate speed is sufficient. The code does not have
intensive processing requirements.
3. Memory (RAM): A small amount of RAM is needed to run desktop applications. Typically,
2GB or more of RAM should be more than enough.
4. Storage: The storage requirements are minimal. The code itself is small, and the game data is
managed within the application. A few megabytes of free storage space would be more than
adequate. 5. Graphics: The code uses Java's Swing library for GUI, which is not graphics-intensive.
2
 Most standard integrated graphics solutions on modern computers should handle it without any
issues.
6. Input Devices: The game is designed to be played with a mouse or touchpad for clicking on the
graphical buttons.
4.2 SOFTWARE REQUIREMENTS
7. Java Development Kit (JDK): Ensure that you have the Java Development Kit installed on
your system. You can download the latest version of JDK from the official Oracle website or use an
open- source alternative like OpenJDK.
8. Integrated Development Environment (IDE): While an IDE is not strictly necessary, it can
greatly facilitate Java development. Common IDEs include Eclipse, IntelliJ IDEA, and NetBeans.
Choose an IDE based on your preference and install it.
9. Java Swing Library: The Swing library is part of the Java Foundation Classes (JFC) and is
included in the standard Java API. You don't need to install it separately; it comes with the JDK.
10. Java Runtime Environment (JRE): For running the compiled Java program, you need the
Java Runtime Environment installed on your system. If you have the JDK installed, the JRE is
typically included.
11. GUI Environment: Since this is a graphical desktop application, you need an environment that
supports GUI.

5. ALGORITHM

STEP 1: START
STEP 2: Initialize PayrollSystemGUI:
• Create a JFrame for the Payroll System GUI.
• Set the size and default close operation.
• Create an instance of the PayrollSystem.
• Initialize a JTextArea for displaying results.
• Create buttons for adding, removing, and displaying employees.
• Set layout using BorderLayout.
STEP 3 - Add Employee Method (addEmployee):
• Prompt the user to enter employee name, ID, and type (FullTime/PartTime) using
JOptionPane.
• Parse input, handle exceptions (NumberFormatException), and display error messages.
STEP 4- Add Employee Method (continued):

3
 • If the type is "FullTime," prompt for monthly salary, instantiate FullTimeEmployee, and add
to PayrollSystem.
• If the type is "PartTime," prompt for hours worked and hourly rate, instantiate
PartTimeEmployee, and add to PayrollSystem.
• Display the updated list of employees.
STEP 5- Remove Employee Method (removeEmployee):
• Prompt the user to enter the employee ID to remove using JOptionPane.
• Parse input, handle exceptions (NumberFormatException), and display error messages.
STEP 6 - Remove Employee Method (continued):
• Remove the employee with the specified ID from the PayrollSystem.
• Display the updated list of employees.
STEP 7- Display Employees Method (displayEmployees):
• Clear the JTextArea for displaying results.
• Call the PayrollSystem's displayEmployees method.
• Append the details obtained from getEmployeeDetails method to the JTextArea.
STEP 8 - Main Method (main):
• Use SwingUtilities.invokeLater to create and run the PayrollSystemGUI on the Event
Dispatch Thread.

STEP 8 - Add Getter Methods in Employee Classes:

• Implement getter methods in the FullTimeEmployee and PartTimeEmployee classes to
retrieve details.
STEP 9 - Implement PayrollSystem Methods:
• Complete the logic for removeEmployee and displayEmployees methods in the
PayrollSystem class.
STEP 10 - Enhance Display and Interaction:
• Add functionality to display employee details in a formatted manner.
• Enhance the user interface by improving the display of employee information.

4
 6. SYSTEMIMPLEMENTATION

SOURCE CODE

JPanel buttonPanel = new JPanel();

import javax.swing.*; import
java.awt.*; import
java.awt.event.ActionEvent; import
java.awt.event.ActionListener; import
java.util.ArrayList;
import java.util.List;

interface Employee {
// Define common methods for employees
}

class FullTimeEmployee implements Employee

{
// Implement the FullTimeEmployee class
private String name;
private int id;
private double monthlySalary;

public FullTimeEmployee(String name, int id,

double monthlySalary) { this.name = name;
this.id = id;
this.monthlySalary = monthlySalary;
}

// Add getters and any additional methods as

needed
}

class PartTimeEmployee implements Employee

{
// Implement the PartTimeEmployee class
private String name;
private int id; private
int hoursWorked;
private double hourlyRate;

public PartTimeEmployee(String name, int id,

int hoursWorked, double hourlyRate) {
this.name = name;
this.id = id;
this.hoursWorked = hoursWorked;
this.hourlyRate = hourlyRate;
}

// Add getters and any additional methods as

5
needed
}

class PayrollSystem {
private List<Employee> employees = new
ArrayList<>();

public void addEmployee(Employee

employee) {
employees.add(employee);
}

public void removeEmployee(int employeeId)

{
// Implement the removal logic based on
the employee ID
// ...
}

public void displayEmployees() { //

Implement the logic to display employees
// ...
}

public String getEmployeeDetails() { // Implement the logic to retrieve

employee details as a string
// ...
return ""; // replace this with the actual
implementation
}
}

public class PayrollSystemGUI extends JFrame

{
private PayrollSystem payrollSystem;

private JTextArea resultArea;

public PayrollSystemGUI() {
super("Payroll System");
setSize(400, 300);

setDefaultCloseOperation(JFrame.EXIT_ON_C
LOSE);

payrollSystem = new PayrollSystem();

resultArea = new JTextArea(10, 30);

resultArea.setEditable(false);

6
 JButton addEmployeeButton = new
JButton("Add Employee");

addEmployeeButton.addActionListener(new
ActionListener() {
@Override
public void
actionPerformed(ActionEvent e)
{ addEmployee();
}
});

JButton removeEmployeeButton = new

JButton("Remove Employee");

removeEmployeeButton.addActionListener(new
ActionListener() {
@Override
public void
actionPerformed(ActionEvent e)
{ removeEmployee();
}
});

JButton displayEmployeesButton = new

JButton("Display Employees");

displayEmployeesButton.addActionListener(ne
w ActionListener() {
@Override
public void
actionPerformed(ActionEvent e)
{ displayEmployees();
}
});

setLayout(new BorderLayout());

add(new JScrollPane(resultArea),
BorderLayout.CENTER);

JPanel buttonPanel = new JPanel();

buttonPanel.add(addEmployeeButton);
buttonPanel.add(removeEmployeeButton);
buttonPanel.add(displayEmployeesButton);
add(buttonPanel, BorderLayout.SOUTH);

setVisible(true);
}

private void addEmployee() {

7
 String name =
JOptionPane.showInputDialog("Enter employee
name:");
String idStr =
JOptionPane.showInputDialog("Enter employee
ID:");
String type =
JOptionPane.showInputDialog("Enter employee
type (FullTime/PartTime):");
try { int id = Integer.parseInt(idStr);
if ("FullTime".equalsIgnoreCase(type)) {
String salaryStr =
JOptionPane.showInputDialog("Enter monthly
salary:"); double monthlySalary =
Double.parseDouble(salaryStr);
// Placeholder: Implement
FullTimeEmployee instantiation and addition to
the PayrollSystem
FullTimeEmployee employee = new
FullTimeEmployee(name, id, monthlySalary);
payrollSystem.addEmployee(employee);
} else if
("PartTime".equalsIgnoreCase(type)) {
String hoursStr =
JOptionPane.showInputDialog("Enter hours
worked:");
String rateStr =
JOptionPane.showInputDialog("Enter hourly
rate:"); int
hoursWorked =
Integer.parseInt(hoursStr);
double hourlyRate =
Double.parseDouble(rateStr);
// Placeholder: Implement
PartTimeEmployee instantiation and addition to
the PayrollSystem
PartTimeEmployee employee = new
PartTimeEmployee(name, id, hoursWorked,
hourlyRate);
payrollSystem.addEmployee(employee);
} else {
JOptionPane.showMessageDialog(this,
"Invalid employee type.");
}

displayEmployees();

} catch (NumberFormatException e) {
JOptionPane.showMessageDialog(this,
"Invalid input. Please enter numeric values.");
}

8
 }

private void removeEmployee() {

String idStr =
JOptionPane.showInputDialog("Enter employee
ID to remove:"); try
{ int idToRemove
= Integer.parseInt(idStr);

payrollSystem.removeEmployee(idToRemove); displayEmployees();
} catch (NumberFormatException e) {
JOptionPane.showMessageDialog(this,
"Invalid input. Please enter a valid employee
ID.");
}
}

private void displayEmployees()

{ resultArea.setText("");
payrollSystem.displayEmployees();

resultArea.append(payrollSystem.getEmployee
Details());
}

public static void main(String[] args)

{ SwingUtilities.invokeLater(new
Runnable()
{ @Override
public void run() {
new PayrollSystemGUI();
}
});
}
}

7. SYSTEM TESTING

7.1 Test Case 1 – Add Full-Time Employee

Input:
Enter employee name: "John Doe"
Enter employee ID: "101"
Enter employee type: "FullTime"
Enter monthly salary: "5000.0"

Expected Output :

9
 Full-time employee "John Doe" with ID 101 and monthly salary $5000.0 is added. Display
updates accordingly.

7.2 Test Case 2 – Add Part-Time Employee

Input:
Enter employee name: "Jane Smith"
Enter employee ID: "102"
Enter employee type: "PartTime"
Enter hours worked: "30"
Enter hourly rate: "15.0"
` Expected Output:

Part-time employee "Jane Smith" with ID 102, worked

30 hours, and hourly rate $15.0 is added.

7.3 Test Case 3 – Remove Employee

Input:

Click "Remove Employee" button.

Enter employee ID to remove: "101"
(assuming employee with ID 101 exists).
Expected Output:

Full-time employee with ID 101 is removed.

Display updates accordingly.

7.4 Test Case 4 –Login and Logout

Input:
Log in with valid user credentials.
Click "Logout" button.
` Expected Output:

Successful login and logout.

System switches between

10
login and logout states

appropriately.

11
 8. OUTPUT SCREENS

8.1 – Screen

8.2 – Screen

12
13
 8.3 – Screen

8.4 - Screen

19
20
8.5-Screen

8.6-Screen

21
9. CONCLUSION

22
The provided Java code presents an Employee Payroll Management System with a graphical user interface
(GUI). This system employs object-oriented principles, utilizing interfaces and classes to model different
types of employees. FullTimeEmployee and PartTimeEmployee classes encapsulate the characteristics and
salary calculations associated with full-time and part-time employment.The PayrollSystem class serves as
a central hub for managing employee records, with methods to add, remove, and display employees. The
GUI, implemented using Java Swing components, allows users to interact with the system seamlessly.
JTextArea provides a space to display employee information, and buttons trigger actions for adding,
removing, and displaying employees. The code's modular structure and use of Swing make it extensible
and user-friendly. It successfully bridges the gap between object-oriented programming and graphical user
interface development, offering a foundation for further enhancements in employee data management and
payroll processing. The system leverages exception handling to ensure robust user input validation.In
conclusion, the code provides a practical and interactive solution for managing employee payroll,
showcasing the power of Java in building a well-organized, object-oriented GUI application for payroll
systems.

10. FUTURE ENHANCEMENTS

1. Database Integration:
- ntegrate a database system to persistently store employee and user account information -
Implement currency conversion functionalities for cross-currency transactions.

2. Employee Benefits and Deductions:

- Extend the system to include support for managing employee benefits, deductions, and other
financial aspects.
- Implement functionalities for tracking and managing benefits packages, tax deductions, and
bonuses.

3. Reporting and Analytics:

- Introduce a reporting module to generate comprehensive reports on payroll expenses,
employee performance, and financial trends.
- Implement analytics features for better insights into payroll data.

4. Time and Attendance Integration:

- Integrate time and attendance tracking to automate the calculation of worked hours for part-
time employees.
- Implement features to handle overtime calculations and attendance-related bonuses.

23
5. Mobile Application:
- Develop a mobile application to provide employees and administrators with on-the-go
access to payroll information.
- Ensure secure authentication and data encryption for mobile app interactions.

6. Role-Based Access Control (RBAC):

- Implement RBAC to define different user roles (admin, manager, employee) with varying
levels of access to system functionalities.
- Enhance security by restricting unauthorized access to sensitive features.

7. Automated Payroll Tax Calculations:

- Implement an automated system for calculating and deducting payroll taxes.
- Stay compliant with tax regulations and streamline the tax-related processes.

11. REFERENCES

1. https://code-projects.org/simple-employee-payroll-system-in-java-with-source-code/

2. https://www.iitk.ac.in/esc101/share/downloads/javanotes5.pdf

3. https://docs.oracle.com/en/java/

4. https://www.javatpoint.com/java-swing

5. https://www.geeksforgeeks.org/java/

6. https://www.tutorialspoint.com/swing/swing_quick_guide.htm

7. https://www.geeksforgeeks.org/java/

8. https://www.java.com/en/

9. https://www.tutorialspoint.com/java/index.htm

10. https://www.codechef.com/roadmap/java-dsa

24