1GA - S4CLD2302 - Accounting and Financial Close - Group Ledger IFRS

Test Script
SAP S/4HANA Cloud - 14-05-23
Accounting and Financial Close - Group Ledger

IFRS (1GA_US)
PUBLIC
Table of Contents
1 Purpose
2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Master Data and Organizational Data
2.4 Business Conditions
3 Overview Table
4 Test Procedure
4.1 Verify General Journal Entries for Ledger Group
4.2 Approve Verify General Journal Entries (for Processor- Inbox)
4.3 Reject Verify General Journal Entries (for Processor- Inbox)
4.4 Edit a Rejected Verify General Journal Entry (Requester)
4.5 Parked Journal Entry Changes
4.6 Post General Journal Entries
4.7 Manage Journal Entries
4.8 Display G/L Account Balances
4.9 Display Line Item Entry
4.10 Display Line Items in General Ledger
4.11 Audit Journal
4.12 Journal Entry Analyzer
4.13 Clear G/L Accounts - Manual Clearing with Ledger Group
4.14 Clear Open Items Automatically for Ledger Group
4.15 Reset Cleared Items
4.17 Perform Foreign Currency Valuation
4.18 Post Currency Adjustments
4.19 Regroup Receivables/Payables
4.20 Cash Flow Statement
4.21 Trial Balance
4.22 Trial Balance Comparison
5 Appendix
5.1 Balance Carryforward Status
Accounting and Financial Close - Group Ledger IFRS (1GA_US)

Appendix PUBLIC 2
1 Purpose
General Ledger Accounting provides a comprehensive overview of external accounting and accounts and supports parallel accounting.
General Ledger Accounting serves as a complete record of all business transactions, providing a centralized, up-to-date reference for the rendering of accounts. Actual individual transactions can be
checked at any time in real-time processing by displaying the original documents, line items, and transaction figures at various levels to support parallel accounting. These transactions include:
Manage Journal Entries, Post with Clearing for Ledger Group, Run Automatic Clearing Specific to Ledger Groups, Trial Balance Comparison, and Financial Statement Ledger Comparison.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must be
added.
Note Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different notation, enter values as appropri-
ate.

Appendix PUBLIC 3
2 Prerequisites
This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and business conditions.
2.1 System Access
System Details
System Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.
2.2 Roles
Create business roles using the following business role templates delivered by SAP and assign them to your individual test users.
Alternatively, if available, you can use the following spaces delivered by SAP. You create a space with pages containing predefined essential apps and assign it to the business role. You then assign
this business role to your individual users.
For more information, refer to How to Create a Business Role for the Administrator in the product assistance for SAP S/4HANA Cloud.
Name (Role Template) ID (Role Template) Name (Launchpad Space) ID (Launchpad Space) Log
on
General Ledger Accoun- SAP_BR_GL_ACCOUNTANT General Ledger Accountant SAP_BR_GL_ACCOUNTANT

tant
General Ledger Accoun- SAP_BR_GL_ACCOUNTANT_ General Ledger Accountant for Globalization SAP_FIN_SPT_GL_ACCOUNTING_GLO_PC
tant for USA US
Business Process Special- SAP_BR_BUSINESS_PROCE Business Process Specialist SAP_BR_BUSINESS_PROCESS_SPEC

ist SS_SPEC
Administrator SAP_BR_ADMINISTRATOR Administrator / Administration - Workforce Master Data / Adminis- SAP_BR_ADMINISTRATOR / SAP_BUM_SPT_ADMINISTRATION_PC
tration - License Compliance / SAP_EI_SPT_ADM_LC_PC

Appendix PUBLIC 4
2.3 Master Data and Organizational Data
Default Values
The organizational structure and master data of your company was created in your ERP system during implementation. The organizational structure reflects the structure of your company. The mas-
ter data represents materials, customers, and suppliers, for example, depending on the operational focus of your company.
The business process is enabled with this organization-specific master data, examples are provided in the next section.
Additional Default Values
You can test the scope item with other SAP Best Practices default values that have the same characteristics.
Check your SAP system to find out which other material master data exists.
Using Your Own Master Data
You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Proce-
dures documentation.
Use the following master data in the process steps described in this document:
Master Data Sample Value Details Comment
Company Code 1710
Chart of Accounts YCOA
Controlling Area A000
Cost Center 17101001
For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Data ID Description
BNM Create Cost Center and Cost Center Group
BNG Create G/L Account and Cost Element
BNH Create Profit Center
2.4 Business Conditions

Before this scope item can be tested, the following business conditions must be met.

Appendix PUBLIC 5
Scope Items Business Condition
J58 - Accounting and Financial Close You must complete the test procedures in the J58 test script.

Appendix PUBLIC 6
3 Overview Table
This scope item consists of several process steps provided in the following tables.
Note If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the typical tasks of a business
role.
You can find all other (searchable) apps not included on the homepage using the search bar (2434549).
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.
Process Step Business Role Transaction/App Expected Results
Verify General Journal Entries for General Ledger Verify General Journal Entries - For Requester (F2547) The journal entry is checked.
Ledger Group [page ] 9 Accountant
Approve Verify General Journal General Ledger Verify Journal Entries in General Ledger - For Processor (In- All documents received for approval are displayed.
Entries (for Processor- Inbox) Accountant box) (F2728)
[page ] 13
Reject Verify General Journal En- General Ledger Verify Journal Entries in General Ledger - For Processor (In- All documents checked by the user are displayed.
tries (for Processor- Inbox) [page ] Accountant box) (F2728)
15
Edit a Rejected Verify General General Ledger Verify General Journal Entries - For Requester (F2547) All submitted documents are displayed.
Journal Entry (Requester) [page ] Accountant for
16 USA
Parked Journal Entry Changes General Ledger Parked Journal Entry Changes (FBV5) The changes in parked G/L journal entries are displayed.
[page ] 17 Accountant
Post General Journal Entries General Ledger Post General Journal Entries (F0718) The General Ledger Accountant Journal Entry is posted. The system has automatically added the
[page ] 18 Accountant Input tax amount.
Manage Journal Entries [page ] 20 General Ledger Manage Journal Entries (F0717) The Journal Entry has changed.
Accountant
Display G/L Account Balances General Ledger Display G/L Account Balances (F0707A) The balances for every period in the year are displayed.
Display Line Item Entry [page ] 22 General Ledger Display Line Item Entry (F2218) The G/L Account Line Items- G/L View screen displays.
Accountant

Appendix PUBLIC 7
Process Step Business Role Transaction/App Expected Results
Display Line Items in General General Ledger Display Line Items in General Ledger (F2217) A list of all relevant line items is displayed.
Ledger [page ] 23 Accountant
Audit Journal [page ] 24 General Ledger Audit Journal (F0997) The correctness of the auditing reports is ensured.
Accountant
Journal Entry Analyzer [page ] 26 General Ledger Journal Entry Analyzer (FIS_FPM_OVP_JEANA The summation of amount and quantity of all selected journal entries according to various fields
Accountant (FIS_FPM_OVP_JEANA)) is displayed. Amounts are shown in different currencies (company code currency, document cur-
rency, global currency, and so on).
Clear G/L Accounts - Manual General Ledger Clear G/L Accounts - Manual Clearing (F1579) The ledger-specific open items selected in the account have been cleared. If a difference is deter-
Clearing with Ledger Group Accountant mined, a residual item or a new open item is created.
[page ] 27
Clear Open Items Automatically for General Ledger Post General Journal Entries (F0718) The ledger-specific open items selected in the account have been cleared.
Ledger Group [page ] 30 Accountant
Reset Cleared Items [page ] 33 General Ledger Reset Cleared Items (F2223)
Accountant
Manage Journal Entries [page ] 34 General Ledger Manage Journal Entries (F0717)
Accountant
Perform Foreign Currency Valua- General Ledger Post General Journal Entries (F0718) Foreign currency postings are represented with 'current date
tion [page ] 35 Accountant
Post Currency Adjustments [page ] General Ledger Post Currency Adjustments (F1606) You posted adjustments to account balances for foreign currencies.
37 Accountant
Regroup Receivables/Payables General Ledger Regroup Receivables / Payables (FAGLF101)

Cash Flow Statement [page ] 41 General Ledger Cash Flow Statement - Indirect Method
Accountant (FIS_FPM_CASH_FLOW_OVP
(FIS_FPM_CASH_FLOW_OVP))
Trial Balance [page ] 42 General Ledger Trial Balance (FIS_FPM_OVP_TRIAL1

Accountant (FIS_FPM_OVP_TRIAL1))
Trial Balance Comparison [page ] General Ledger Trial Balance Comparison (FIS_FPM_OVP_TRIAL2
43 Accountant (FIS_FPM_OVP_TRIAL2))

Appendix PUBLIC 8
4 Test Procedure
This section describes test procedures for each process step that belongs to this scope item.
4.1 Verify General Journal Entries for Ledger Group
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Testing Date:
Tester Name: Duration:
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you enter a journal entry to be checked before final posting. You can check the status of the journal entries submitted for verification in various tabs: All, Submitted, Rejected, and
Others. For those rejected, you can edit and submit again for approval to Processor.
Journal entries with status Submitted are not posted yet. Once approved by the processor, the journal entry is posted automatically. To view the posting, use the SAP Fiori App Manage Journal En-
tries (F0717).
Prerequisites
You must activate approval workflows and define responsibility for rules used in workflow steps and assign users to responsibilities.

Appendix PUBLIC 9
Prerequisite 1
Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2 Access SAP Open Manage Workflows for Journal Entry Verification - In Gen- The Manage Workflows view displays.
Fiori App eral Ledger (F2720).
3 Create Workflow To the right of the Workflows title, select General Journal The New Workflow view displays.
Entry Verification from the dropdown.
Choose Create.
4 Enter Workflow Make the following entries and choose Save: You saved the workflow.
Details Header tab:
Workflow Name: for example, Journal entry verifica-
tion
Properties tab:
Description: for example, Company code = 1710 Amount
>=100 Account Group = FIN
Start Conditions tab: (add the following preconditions)
Company code: 1710
Threshold amount in company code currency: for example, 100
Account group: FIN
Steps tab: (choose Create to add the first sequence step)
Step Type: Verify General Journal Entry
Choose Create.
Add a second sequence step.
Step Type: Post General Journal Entry
Choose Create.
5 Activate Rule Choose Save, then choose Activate. The workflow journal entry verification is activated.
Note You can create and activate multiple approval level workflows for G/L account groups,
threshold amounts, and cost centers at the company code level.

Appendix PUBLIC 10
Prerequisite 2
Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
2 Access SAP Fiori Open Manage Teams and Responsibilities For Journal Entry Verification - In General The Manage Teams and Responsibilities view displays.
App Ledger (F3932).
3 Create Team Choose Create. The Team view displays.
4 Enter Team Details Make the following entries:

General Information pane:
Name: for example, General Journal Entry Verifier
Global ID: <defaults to the same value as the Name field>
Type: FGLVG (FI General Journal Entry Verification Default
Team)
Status: Enabled
5 Enter Team Details Choose the Team Members tab.
6 Enter Team Details In the Team Members pane, choose Create. The Select: Business User dialog box is displayed.
7 Enter Team Details Select the Business Partner/Full Name (such as the local gl_accountant user) and choose
OK.
8 Enter Team Details Make the following entries:

Functions: FGJEV_L1 (Group 1 for Verifying G/L Journal Entries)
9 Create At the bottom of the view, choose Create. The responsibility for the general journal entries approval workflow
is defined.
Procedure
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Ac-
countant.

Appendix PUBLIC 11
# ment
2 Access SAP Fiori App Open Verify General Journal Entries - For Requester
(F2547).
3 Select Journal Entry Make the following entry and choose Go. All company code journal entries are displayed under different tabs.
Company Code: 1710
Note There are four tabs displaying journal entries in their various states: all, sub-
mitted, rejected, and others.
4 Access the Post General Journal En- Choose Create. The Post General Journal Entries (F0718) screen displays.
tries App
5 Enter Journal Entries Header Data In the Header pane, make the following entries:
Journal Entry Date: <current date>
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 1710
Transaction Currency: USD
Ledger Group: <Ledger Group number; for ex-
ample, 2L for IFRS>
6 Enter Line Item Data Note You may need to expand the line item row to see
more fields.
In the Line Items pane, make the following entries:

G/L Account: for example, 63003000
Debit: 100
Tax Code: I1 (if required for ledger group. Not required
for 2L)
Account Assignment area:
Cost Center: for example, 17101101
For the next line item:
Credit: <amount>
Value Date: Today's date
7 Submit Choose Submit. The journal entry is submitted for verification.

Appendix PUBLIC 12
# ment
8 Create a Second Document to be Repeat steps 4 to 7.

Verified
4.2 Approve Verify General Journal Entries (for Processor- Inbox)
Test Administration
Purpose
You receive journal entries to be checked before final posting. After checking the journal entries, you can either approve or reject with a comment or reason. Once a journal entry has been selected
and approved, it disappears from the list. If a journal entry is approved, posting of an FI journal entry is automatically triggered.
Prerequisites
1 Log On Log on to the SAP Fiori launchpad as an Administrator.
2 Access the SAP Fiori Open Maintain Business Users (F1303). The Maintain Business Users (F1303) screen dis-
App plays.
3 Search User Make the following entry and choose Go: The system displays a list of matching user names.
User name: GL_ACCOUNTANT_US

Appendix PUBLIC 13
4 Choose User Select the checkbox for the user name from the search results and choose Edit. The Business User screen displays.
5 Add Role to User In the Assigned business roles section, choose Add. The Add Business Roles screen displays.
6 Choose Role to be On the Add Business Roles screen, search for the SAP_BR_GL_ACCOUNTANT role, select it and The role is added in the Assigned Business Roles
Added then choose OK. section.
7 Save Save your entries.
Procedure
# Comment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant

for USA .
2 Access the SAP Fiori Open Verify Journal Entries in General Ledger - For Processor (In- The My Inbox view displays.
App box) (F2728).
3 Approve Journal En- Select the journal entry to be approved and choose Approve. in the The journal entry is approved and posted.
tries Submit Decision dialog box, choose Submit.
Note All approved journal entries are displayed in the Verify General Journal Entry for Pro-
cessor (Outbox) app as well as in the Verify Journal Entries app.
4 Home To return to the SAP Fiori launchpad, choose Home.
5 Access the SAP Fiori Open Manage Journal Entries (F0717).

App
6 Display Posted Jour- Make the following selections, and choose Go: The approved journal entry is listed.
nal Entry Company Code: 1710
Ledger Group: <Ledger group number; for example,
2L for IFRS>
Journal Entry Type (optional): for example, SA
Journal Entry:
Document Date: (optional): <date>
Period (optional): <period>

Appendix PUBLIC 14
# Comment
Fiscal Year: <year of posting document>

Posting Date (optional): <date>
4.3 Reject Verify General Journal Entries (for Processor- Inbox)
Test Administration
Purpose
You receive journal entries to be checked before final posting. After checking the journal entries, you can either approve or reject with a comment or reason. Once a journal entry has been selected
and rejected, it disappears from the list and goes back to the requester.
Procedure
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant for USA .
2 Access the SAP Fiori App Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728). The My Inbox view displays.
3 Reject Journal Entries Select the journal entry to be rejected and choose Reject. The Submit Decision dialog box displays.
4 Reject Journal Entries Make the following entries and choose Submit: The journal entry is rejected.

Appendix PUBLIC 15
Decision Note: Change G/L 1001000 to 12540000
4.4 Edit a Rejected Verify General Journal Entry (Requester)
Test Administration
Purpose
The journal entries must be checked before final posting. The journal entry you submitted is rejected. To be approved and posted, you must make the changes requested by the approver.
Procedure
# ment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant for USA .
2 Access the SAP Fiori Open Verify General Journal Entries - For Requester (F2547). The Verify Journal Entries view is displayed.
App
3 Select Journal Entry Make the following entry and choose Go: The journal entries are listed.
Company Code: 1710
Ledger Group: <Ledger group number>, for example, 2L for IFRS

Appendix PUBLIC 16
# ment
Note To see more fields to filter on, choose Adapt Filters and search for field names that are not displayed
in the standard view.
4 Edit Rejected Journal Choose the Rejected tab. The Journal Entries pane shows only the rejected
Entry journal entries.
5 Edit Rejected Journal Select the journal entry to be edited and choose Edit.
Entry
6 Edit Rejected Journal Change the journal entry based on the comments entered (for example, change G/L account The changed journal entry is resubmitted for ap-
Entry 10010000 to 12540000) and choose Submit. proval.
4.5 Parked Journal Entry Changes
Test Administration
Purpose
You can use document parking to enter and store (park) incomplete documents in your system without performing extensive entry checks. Parked documents can be completed, checked, and then
posted at a later date or deleted - if necessary, by a different accounting clerk.

Appendix PUBLIC 17
Procedure
Test Step # Test Step Name Instruction Expected Result Pass / Fail / Com-
ment
2 Access the SAP Fiori Open Parked Journal Entry Changes (FBV5). The Parked Document Changes view is dis-
App played.
3 Select Parked Docu- Make the following entries and choose Continue: The changed fields in the parked document
ment Company Code: 1710 are shown.
Document Number: <document number from the Edit a Rejected Verify General
Journal Entry (Requester) step>
Fiscal Year: <current fiscal year>
4 Select Field Select the field name to see changes (for example, Cost Center or Document Header). The changes in your parked document are dis-
played.
4.6 Post General Journal Entries
Test Administration
Purpose
You receive G/L account documents that must be posted manually in the system.
When posting to the balance sheet accounts only, make an entry in the Segment field. If the field is left blank, segment 1000_C is defaulted and must be reconciled.

Appendix PUBLIC 18
Procedure
# ment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac-

countant.
2 Access the SAP Fiori App Open Post General Journal Entries (F0718).
3 Enter Journal Entries Header In the Header pane, make the following entries: Note Document Type AD can be used to enter accruals/deferrals into the system.
Data ● Journal Entry Date: <current date>
● Posting Date: <current date>
● Period: <period>
● Journal Entry Type: SA
● Company Code: 1710
● Transaction Currency: USD
● Ledger Group: <Ledger group number> for ex-
ample, 2L for IFRS
4 Enter Line Item Data In the Line Items pane, make the following entries:
Note You may need to expand Line Item to view more

fields.
● G/L Account: for example, 63002000

● Debit: 100
● Cost Center: for example, 17101101
5 Enter Line Item Data In the Line Items pane, make the following entries:
● Credit: <amount>.
6 Post Choose Post. The General Ledger Accountant account document is posted. The system has automatically
added the Input tax amount.

Appendix PUBLIC 19
Test Administration
Purpose
In General Ledger Accounting, you can use this app to display, change, or reverse a document. In this activity, you use it to display a document.
Procedure
2 Access the SAP Fiori Open Manage Journal Entries (F0717).

App
3 Select Journal Entry Make the following entries and choose Go: The selected documents are displayed in the Journal En-
● Company Code: 1710 tries list.
● Ledger Group: <Ledger group ID, such as 2L for IFRS Leger Only>
● Journal Entry Type (optional): for example, SA
● Journal Entry (optional):
● Journal Entry Date (optional): <date>
● Period (optional): <period>
● Fiscal Year: <year of posting document>
● Posting Date (optional): <date>

Appendix PUBLIC 20
4 Select Option In the Journal Entries list, choose the journal entry number. The Journal Entry info box displays.
Note Do not select the checkbox to the left of the journal entry number. Choose the actual
number.
5 Display Document Select an option from the displayed list. The Journal Entry screen displays the document details.
Caution Don't reverse or reset the posting as it's needed for the following steps.
4.8 Display G/L Account Balances
Test Administration
Purpose
In this activity, you view the general ledger account balances.
Procedure
# ment
1 Log On Log on to the SAP Fiori launchpad as a General

Appendix PUBLIC 21
# ment
Ledger Accountant.
2 Access the SAP Open Display G/L Account Balances The G/L Account Balances view displays.
Fiori App (F0707A).
3 Enter Account De- Make the following entries and choose Go: The account balances show in the Balances pane. If you want to change the currency used for the balances, select
tails Ledger: <Ledger ID, such as 2L for the desired currency from the Currency dropdown.
IFRS>
Company Code: 1710
Fiscal Year of Ledger: <year of posting
document>
Period From: <from date>
Period To: <to date>
4.9 Display Line Item Entry
Test Administration
Purpose
In this activity, you display and change line items in a general ledger account.

Appendix PUBLIC 22
Procedure
# Comment
2 Access the SAP Open Display Line Item Entry (F2218).

Fiori App
3 Enter Search Crite- Make the following entries and choose Go: A list of line items displays. You can choose any of the journal en-
ria Company Code: 1710 tries links to view or further process the line item.
Account: <open item managed account>, for example, 11001010

Status: Open items
Open on Key Date: <current date>
Chart of Accounts: for example, YCOA
Note You can't change accounts, amounts, tax amounts, or tax codes. If you receive an error re-
garding document contents after posting, you must reverse it.
4.10 Display Line Items in General Ledger
Test Administration
Purpose
In this activity, you display open, cleared, or all line items of G/L accounts in reporting view.

Appendix PUBLIC 23
Additionally, the reporting view offers the following functions:
● Specify the ledger from which to display the line items. The line items displayed are combined from the documents in the entry view and the reporting view.
● With the custom selections, you can also make selections using general ledger account assignments (General Ledger Line Items).
Procedure
2 Access the SAP Fiori App Open Display Line Items in General Ledger (F2217).
3 Enter Search Criteria Make the following entries and choose Go: A list of line items displays.
Ledger: 2L for IFRS ledger
Company Code: 1710
G/L Account: an open-item-managed account, for example, 11001010 (use the same account you used in prior steps)
Status: <Open Items>
Open on Key Date: <Current date>
4.11 Audit Journal
Test Administration
Purpose
With this app, you can run various auditing reports to ensure the correctness of your journal. This report has the following key features:

Appendix PUBLIC 24
Feature/Report Description
Compact Journal Provide an overview of journal entries that are entered within a given time period
Journal List all journal entries that are entered within a given time period, and navigate to the Manage Journal Entries (F0717) app
Display Document Changes Show logs for changes that are made to journal entries since they're posted
Check Multireferenced Invoices List invoices if they're referenced in multiple journal entries
Check Gaps in Document Numbers Display all gaps that occur within a given time period
Display Update Terminations Display all system terminations that occur within a given time period
Procedure
# ment
2 Access the SAP Fiori App Open Audit Journal (F0997).
3 Enter Selection Criteria Make the following entries and choose Go: The compact journal entries are displayed.
Note To select values, select the appropriate checkbox. If the values aren't available,
enter the value in the Key field.
Company Code: 1710

Fiscal Year: <Current fiscal year>
Ledger: 2L for IFRS Ledger
4 Display Changes to Journal En- Choose the Display Journal Entry Changes button. The report shows logs for changes made to journal entries
tries Review the report, and go back. after initial posting.
5 Check Multireferenced Invoices Choose the Check Multi-Referenced Invoices button. The report lists invoices when referenced in multiple journal
Review the report, and go back. entries.

Appendix PUBLIC 25
# ment
6 Check Gaps in Journal Entry Choose the Check Gaps Journal Entry Numbering button. The report displays all gaps that occur within a given time
Numbering Review the report, and go back. period.
7 Display Updated Terminations Choose Display Updated Terminations.
Note The button is only enabled if there are termination errors.
8 Display Updated Terminations Make the following entries and choose Go: The report displays all system terminations that occur within
a given time period.
Note If the Creation Date field is not visible, choose Adapt Filters.
Creation Date: Time period

Check the report and go back.
4.12 Journal Entry Analyzer
Test Administration
Purpose
The journal entry analyzer provides an overview of cumulated amounts of selected journal entries on G/L accounts. This can be grouped by various fields from the header or line item segment, such
as company code, fiscal year, posting date, business area, functional area, or profit center.

Appendix PUBLIC 26
Prerequisite
Journal entries are posted to the G/L accounts and the posting period that is selected in the report.
Procedure
Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
2 Access the SAP Open Journal Entry Analyzer (FIS_FPM_OVP_JEANA

Fiori App (FIS_FPM_OVP_JEANA))
3 Enter Selection Make the following entries and choose Go: The system displays cumulated amounts and quantity of selected journal entries grouped by
Criteria Ledger: 2L (for IFRS) company code, G/L account, and posting date. The amounts are listed in different currencies.
Company Code: 1710

Key Date: <key date>
Ledger Fiscal Year: <Current year>
Fiscal Period: for example, the current period
4 Add Field From the Navigation panel, in the Available Fields area, drag and drop The list is refreshed and the new field is shown.
fields into either the row area, column area, or both.
For example, Cost Center.
4.13 Clear G/L Accounts - Manual Clearing with Ledger Group
Test Administration

Appendix PUBLIC 27
Purpose
The transaction is used to manually clear ledger-specific open items. If the balance of the items to be cleared isn't 0, you can create a residual item for overpayments/ underpayments.
Prerequisites
You must post a Credit and Debit position to a G/L account where ledger-specific clearing is enabled.
For example, use account 24031100, Pension Provision ledgerspec (which has ledger-specific OI management) and post:
1. Debit 61060000 (Payroll Exp. Pension) with cost center 17101101 to Credit 24031100 (Pension Provision ledgerspec.)
2. Debit 24031100 (Pension Provision ledgerspec.) to Credit 12550000 (Unbilled Revenue)
Caution Both postings must contain a specific ledger group! See Post General Journal Entries or a similar step. Note that the amounts for both postings should be the same, so that a clearing is
possible.
Prerequisites
# ment
2 Access the SAP Open Post General Journal Entries (F0718).

Fiori App
3 Enter Journal Entries Make the following entries:

Header
● Journal Entry Date: <current date>
● Posting Date: <current date>
● Period: <period>
● Ledger Group: 2L
Line Items area:

Appendix PUBLIC 28
# ment
Note Expand the lines to show additional fields.
Line 1
● Debit: <amount>, for example, 100
● Cost Center: 17101101
Line 2
● Credit: <amount>, for example 100
4 Post Choose Post. The journal entries are

posted.
5 Enter Second Docu- Repeat Steps 3 and 4 for account 24031100 (debit) with amount, for example, 100 and account 12550000 (credit) with amount, for exam-
ment ple, 100, a tax code, and item text, for example, Test.
Procedure
Ensure there's a posting to an account that is open item managed.
# Comment
2 Access the SAP Open Clear G/L Accounts - Manual Clearing (F1579). The Clear G/L Accounts view is displayed.
Fiori App
3 Enter Selection Choose Clear G/L Accounts > With Ledger Groups . The G/L account to be cleared displays.
Details Make the following entries and choose Go:
● G/L Account: For example, 24031100
● Posted by: For example, <today's date>

Appendix PUBLIC 29
# Comment
4 Account Selection Select the account to be cleared. The Clear G/L Accounts - Manual Clearing (F1579) screen displays.
5 Repeat Process Repeat steps 2 to 4 for the following values, then choose Post. A new document is posted and the open item selected in the account is cleared.
On the Post to G/L accounts tab:
G/L Account: For example, 10010000
Credit Amount: For example, 100
On the Open Items tab:
Ensure that the relevant open item is activated.
In the Processing Status section, the Amount entered and Assigned must match, and
the Not assigned amount must be zero.
6 Enter Details Select or deselect the items to be cleared.
7 Save Choose Post. The open items selected in the account are cleared. If a difference is determined, a
residual item or a new open item is created.
4.14 Clear Open Items Automatically for Ledger Group
Test Administration
Purpose
The transaction is used to clear ledger-specific open items automatically.

Appendix PUBLIC 30
Prerequisites
You must post a Credit and Debit position to a G/L account for which the ledger-specific clearing is enabled. For example, use account 24031100 Pension Provision ledgerspec (which has ledger-
specific open item management) and post:
a) Debit 61060000 (Payroll Exp. Pension) with cost center 17101101 to Credit 24031100 (Pension Provision ledgerspec.) and
b) Debit 24031100 (Pension Provision ledgerspec.) to Credit 12550000 (Unbilled Revenue)
Caution Both postings must contain a specific ledger group. See Post General Journal Entries or a similar step. Note that the amounts for both postings should be the same, so that a clearing is
possible.

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a General

Ledger Accountant.
2 Access the SAP Open Post General Journal Entries (F0718).

Fiori App
3 Enter Journal En- Make the following entries: In the test run, check for errors in the detail list of open and cleared items before starting in the next step the Production
tries (Test Run) run. A log of the clearing run is provided. For the chosen General Ledger account, all open items that show the same
Note Expand the line to view more fields. amount in the debit and credit are cleared.
Header
● Journal Entry Date: current date
● Posting Date: current date
● Period: period
● Document Type: SA
Line 1
● Debit: <amount>, for example, 100
● Cost Center: 17101101
Line 2
● Credit: <amount>, for example, 100

Appendix PUBLIC 31
Step # Comment
4 Post Choose Post. The journal entries are posted.
5 Enter Second Repeat Steps 3–4 for account 24031100 (debit)

Document with an amount, for example, 100
For account 12550000 (credit) with an amount, for
example, 100 and item text, for example, Test.
Procedure
Ensure there is a posting to an account that is open item managed.

Step # Comment
2 Access the SAP Fiori Open Clear Open Items Automatically - For Ledger Group (F13L). The Automatic Clearing view is displayed.
App
3 Enter Clearing Criteria Make the following entries: A log of the clearing run is provided. For the chosen General Ledger account, all
● Company Code: 1710 open items that show the same amount in the debit and credit are cleared.
● Fiscal Year: Current year

● Select G/L Accounts: Selected
● G/L Account: 24031100
● Posting Parameters area:
• Clearing Date: Current date
• Ledger Group: 2L
and choose Execute.
4 Enter Clearing Criteria Rerun step 3, but ensure that Test run isn't checked. Press Enter and choose Ex-
(Production Run) ecute once the warning message for production run is issued.

Appendix PUBLIC 32
4.15 Reset Cleared Items
Test Administration
Purpose
In this activity, you reset a document that should not have been cleared.
Procedure
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Accountant.
2 Access the SAP Fiori App Open Reset Cleared Items (F2223).
3 Selection Criteria Make the following entries and choose Go: The system displays a list of clearing entries.
● Clearing Journal Entry: <document number>
4 Reset Cleared Items For the item you want to reset, choose Details (>). The Clearing Entry view is displayed.
5 Reset Choose the Reset button. The entry is reset.

Appendix PUBLIC 33
Test Administration
Purpose
In General Ledger Accounting, you can use this app to display, change, or reverse a document. In this activity, it's used to reverse a document.
Procedure
2 Access the SAP Fiori App Open Manage Journal Entries (F0717).
3 Select Journal Entry Make the following entries and choose Go: The system displays the selected documents in the Journal Entries list.
● Ledger Group: <Ledger Group ID, such as 2L for
IFRS>
● Journal Entry Type (optional): for example, SA
● Document Number:
● Journal Entry Date (optional): <date>
● Period (optional): <period>
● Fiscal Year: <year> of posting document

Appendix PUBLIC 34
4 Select Journal Entry Select relevant document and choose Reverse. The Reverse Journal Entries dialog box is displayed.
5 Enter Reversal Data Make the following entries and choose OK: The journal entry is reversed.
● Reversal Reason: for example, Wrong posting
4.17 Perform Foreign Currency Valuation
Test Administration
Purpose
The total difference of all the open account items is posted to a balance sheet adjustment account, retaining the original account balance. The gains or losses from exchange rate fluctuations from the
valuation are entered as offsetting entries in separate expense and revenue accounts for exchange rate differences. If you perform an update run and enter a session name for the batch input session,
you can run the session after it's created.
Prerequisite
You must post a Credit and Debit position, for example, to a bank clearing account with different exchange rates. The prerequisite posting must not be a special ledger posting as described in Post
General Journal Entries (F0718) in this test script. It must be a posting according to the Post General Journal Entries (F0718) section in the Accounting and Financial Close (J58) test script with-
out special ledger entry.

Appendix PUBLIC 35
# ment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accoun-

tant.
2 Access the SAP Fiori App Open Post General Journal Entries (F0718).
3 Enter Journal Entries From Header, make the following entries: The General Ledger Accountant account document is posted. The system has automati-
Header Data Journal Entry Date: <Date in the past period> cally added the Input tax amount.
Posting Date: <Date in past period>

Period: <Period in the past>
Company Code: 1710
Transaction Currency: a foreign currency, for example EUR
4 Enter Line Item Data From Line Items, make the following entries:
Debit: <amount>
Tax Code: I0
Cost Center: for example, 17101101
Line 2
G/L Account: for example,
11001030
Credit: <amount>
Value date: a date in past period
House Bank: use F4 search help to select one available house
bank
House Bank Account: use F4 search help to select one available
house bank account.
5 Post Choose Post. The journal entries are posted.

Appendix PUBLIC 36
Procedure
Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a General Ledger

Accountant.
2 Access the Open Perform Foreign Currency Valuation (FAGL_FCV) The Foreign Currency Valuation view displays.
Fiori App
3 Enter Data Make the following entries and choose Execute: Foreign currency postings in the system are represented in the financial statements with current date valuation.
General Selections Two types of documents are posted:
● Company Code: 1710 1. Reporting period documents to represent revaluation.
● Valuation Key Date: <date> 2. Next period documents to reverse the first postings.
● Valuation Area: IFRS The system generates a Foreign Currency Valuation report showing the details of what accounts, by document, were
revaluated. The document data includes:
Posting Mode
● Amount in Foreign Currency
● Test Run (No Database Update): Selected
● Amount in Local Currency
Note Use the radio button to choose whether to Execute ● Exchange rate
a test run, (default selection) or to Post valuation imme-
diately. ● Posting Date
● New Difference
The Gain/Loss Unrealized Foreign Currency Revaluation account gets debits and credits based on gain or loss deter-
Posting Parameters mination. The Adjustment accounts for A/R and A/P (Domestic, Foreign, and Intercompany) get the off-set amount
● Determine Automatically: Selected posted to the Gain/ Loss account.
Open Items: Subledger tab:
● Valuate Vendors: Selected
● Valuate Customers: Selected
Open Items: G/L Accounts tab:
● Valuate G/L Accounts: Selected
4.18 Post Currency Adjustments
Test Administration

Appendix PUBLIC 37
Purpose
In this activity, you adjust account balances in foreign currencies. The app is useful, for example, in environments with volatile exchange rates. You adjust the account balances by entering amounts
for specific currencies directly.
Note If needed, you can find a parallel workflow for currency adjustments in the Appendix. For more information, see the subtopics there under Parallel Workflow - Currency Adjustment.
Prerequisite
You posted journal entries in foreign currency (for example, to the foreign currency bank account 10010000) previously.
Procedure
Test Step Test Step Name Instruction Expected Result Pass/Fail/Comment

#
2 Access the SAP Open Post Currency Adjustments (F1606).

Fiori App
3 Enter Document Make the following entries and choose Post: The document shows a zero amount in foreign currency and your en-
Data Header tered amount in local currency.
Journal Entry Date: <Current date>

Company Code: 1710
Posting Date: <Current date>
Transaction Currency: a foreign currency, for example, EUR
Debits/Credits Cur.: Company Code Currency (10)

Appendix PUBLIC 38
Test Step Test Step Name Instruction Expected Result Pass/Fail/Comment
#
Line items 1
G/L Account: <account number>, for example, 11001000
Debit/Credit amount (Company Code Currency): <amount>, for example, 10 in the
Debit field
Caution You may need to press Enter after entering a value in the Debit or Credit
fields to access the remaining fields.
House Bank /House Bank Account: <house bank> and <house bank ac-
count>, for example, USBK1 / EURAC
Line items 2
G/L account: <account number>, for example, 71000000
Debit/Credit amount (Company Code Currency): <amount>, for example, credit
10
Tax code (If required): I0
4.19 Regroup Receivables/Payables
Test Administration
Purpose
You must perform adjustment postings in the following cases:

1. Sorted list according to remaining terms

Appendix PUBLIC 39
2. Vendors with a debit balance and customers with a credit balance
3. Modified reconciliation accounts or partners (VBUND)
The system processes all accounts that are maintained with open item management. For each transfer posting created, a reset posting is also included in the session. For customer or vendor reconcili-
ation accounts, the system posts to an adjustment account.
The report regroups the receivables and payables in accordance with the required sort method (for example, 4th EU directive) and carries out transfer postings. You can define your own sort meth-
ods.
Note In the standard system, SAP ships the remaining terms of the 4th EU directive in sort method EG93. This directive supports the following sorted list:
● Receivables - less than 1 year and more than 1 year

● Payables - less than 1 year, 1- 5 years, and more than 5 years
The credit balance of a customer account must be displayed as a payable, while the debit balance of a vendor account must be displayed as a receivable (vendors with a debit balance and customers
with a credit balance).
In cases such as these, the report carries out the relevant adjustment postings. The report carries out adjustment postings for modified reconciliation accounts or special G/L accounts. During this, the
items in the old reconciliation accounts are assigned to the new accounts.
Procedure
ment
2 Access the SAP Fiori Open Regroup Receivables / Payables (FAGLF101) The Balance Sheet Supplement - OI - Analysis screen displays.
App
3 Enter Selection Crite- Make the following entries and choose Execute:
ria ● Company Code: 1710
● Balance Sheet Key Date: <date in.CurrentFY>
● Sort method: SAP (EU 93 fin.stat.guidelines)
● Valuation Area: <value> for example, IF for year-end closing
Postings tab:
● Generate postings: Selected
● Use Batch input instead of ECS: Selected
4 Back Choose Back.
5 Enter Selection Crite- Make the following entries and choose Execute: The receivables and payables are regrouped.
ria ● Batch Input Session Name: FAGL_CL_REGR (system defaults this If a batch input session is created, process it as described in the Process Batch Input

Appendix PUBLIC 40
ment
value) Session section.

● Document Date: <date from.CurrentFY> (date of the first
current year run)
● Posting Date: <date from CurrentFY>
● Posting Period: <posting period, for example, 12>
● Reversal Posting Date: <date from.CurrentFY + 1>
● Reverse Posting Period: <reverse posting period, for
example, 01>
Selections tab:
● Account Type (D/K/S): D to K
● Supplier: Leave Empty
● Customer: Leave Empty
Parameters tab; Other Parameters area:
● Changed rec.acct: Selected
4.20 Cash Flow Statement
Test Administration
Purpose
In this activity, you display the cash flow statement.

Appendix PUBLIC 41
Procedure
ment
2 Access the SAP Fiori Open Cash Flow Statement - Indirect Method (FIS_FPM_CASH_FLOW_OVP The Display Cash Flow Statement - Indirect Method
App (FIS_FPM_CASH_FLOW_OVP)). view is displayed.
3 Enter Details Make the following entries and choose Go: The system displays the cash flow statement.
From Fiscal Period: for example, 1
To Fiscal Period: for example, 12
Financial Statement Version: for example, CFG0
Company Code: 1710
Ledger fiscal year: <current year>
Ledger: 2L for IFRS
4 Change Layout To add more criteria, choose Drilldown > Add Attribute . Select the attribute from the dialog box
and choose OK.
4.21 Trial Balance
Test Administration
Purpose
In this activity, you display the trial balance.

Appendix PUBLIC 42
Procedure
# ment
2 Access the SAP Open Trial Balance (FIS_FPM_OVP_TRIAL1 (FIS_FPM_OVP_TRIAL1)).

Fiori App
3 Enter Details Make the following entries and choose Go:

Ledger: <value> for example, 2L for IFRS
Company Code: 1710
Posting Date From: <date>
Posting Date To: <date>
Note To display a readable amount of data in the chart, you can apply additional filters in the filter bar for G/L Account. This ensures
that a reasonable data set is selected for graphical display.
4 Start Selection To add more criteria, choose Drilldown > Add Attribute . Select the attribute from the dialog box and choose OK. You can review the report
findings.
4.22 Trial Balance Comparison
Test Administration

Appendix PUBLIC 43
Purpose
This report compares the trial balances of two different posting periods.
Procedure
# ment
2 Access the SAP Fiori Open Trial Balance Comparison (FIS_FPM_OVP_TRIAL2 (FIS_FPM_OVP_TRIAL2)).
App
3 Enter Details Make the following entries and choose Go:

Ledger: <value> for example, 2L for IFRS Ledger
Company Code: 1710
Posting Date From: <date>
Posting Date To: <date>
Comparison Posting Date From: <date>
Comparison Posting Date To: <date>
4 Display Statement To add more criteria, on the Data Analysis tab, choose Drilldown > Add Attribute . Select the attribute from the Select Attributes - You can review the report
G/L Account dialog box and choose OK. findings.

Appendix PUBLIC 44
5 Appendix
5.1 Balance Carryforward Status
Test Administration
Purpose
In this activity, you can view the status of the balance carryforward jobs.
The balance carryforward run (which carries forward account balances for all currencies into the new fiscal year) is automatically scheduled two weeks before the start of a new fiscal year and open-
ing balance for a fiscal year are made available. Balances are also automatically updated whenever postings are made to the previous fiscal year. To handle postings that are made while a balance
carryforward run is in process, balances are carried forward one day after the automatic balance carryforward is activated.
Procedure
ment
2 Access the SAP Fiori Open Balance Carryforward Status (F4683).

App
3 Enter Selection Crite- Make the following entries and choose Go: The Balance Carryforward Status pane shows a list of re-
ria ● To Fiscal Year: <fiscal year to which balances are carried forward> sults.

Appendix PUBLIC 45
ment

● Ledger: <value> for example, 2L for IFRS
4 Review Log Analyze the Status column for the jobs. To view detailed status for a particular job, click the status The Log Details view displays the detailed status for the
message for that job. selected job.

Appendix PUBLIC 46
Typographic Conventions
Type Style Description
Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names,
menu paths, and menu options.
Textual cross-references to other documents.
Example Emphasized words or expressions. www.sap.com/contactsap
EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and
key concepts of a programming language when they are surrounded by body text, for example, SELECT and IN-
CLUDE.
Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and parame-
ters, source text, and names of installation, upgrade and database tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documenta-
tion.
<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to
make entries in the system.
EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .
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Accounting and Financial Close - Group Ledger IFRS (1GA_US) tion and notices.
Appendix PUBLIC 47

1GA - S4CLD2302 - Accounting and Financial Close - Group Ledger IFRS

Uploaded by

Copyright:

Available Formats

1GA - S4CLD2302 - Accounting and Financial Close - Group Ledger IFRS

Uploaded by

Copyright:

Available Formats

Test Script

SAP S/4HANA Cloud - 14-05-23

Accounting and Financial Close - Group Ledger

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

2.1 System Access

General Ledger Accoun- SAP_BR_GL_ACCOUNTANT General Ledger Accountant SAP_BR_GL_ACCOUNTANT

Business Process Special- SAP_BR_BUSINESS_PROCE Business Process Specialist SAP_BR_BUSINESS_PROCESS_SPEC

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

Master Data Sample Value Details Comment

Company Code 1710

Chart of Accounts YCOA

Controlling Area A000

Cost Center 17101001

BNM Create Cost Center and Cost Center Group

BNG Create G/L Account and Cost Element

BNH Create Profit Center

2.4 Business Conditions

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

Process Step Business Role Transaction/App Expected Results

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

Regroup Receivables/Payables General Ledger Regroup Receivables / Payables (FAGLF101)

Trial Balance [page ] 42 General Ledger Trial Balance (FIS_FPM_OVP_TRIAL1

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

4.1 Verify General Journal Entries for Ledger Group

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

3 Create Team Choose Create. The Team view displays.

4 Enter Team Details Make the following entries:

5 Enter Team Details Choose the Team Members tab.

8 Enter Team Details Make the following entries:

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

In the Line Items pane, make the following entries:

7 Submit Choose Submit. The journal entry is submitted for verification.

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

8 Create a Second Document to be Repeat steps 4 to 7.

4.2 Approve Verify General Journal Entries (for Processor- Inbox)

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

1 Log On Log on to the SAP Fiori launchpad as an Administrator.

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

7 Save Save your entries.

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant

4 Home To return to the SAP Fiori launchpad, choose Home.

5 Access the SAP Fiori Open Manage Journal Entries (F0717).

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

Fiscal Year: <year of posting document>

4.3 Reject Verify General Journal Entries (for Processor- Inbox)

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

Decision Note: Change G/L 1001000 to 12540000

4.4 Edit a Rejected Verify General Journal Entry (Requester)

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

4.5 Parked Journal Entry Changes

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Accounting and Financial Close - Group Ledger IFRS (1GA_US)

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Accountant.

4.6 Post General Journal Entries