ADVANCED EXCEL KEYBOARD SHORTCUTS EXCEL KEYSTROKES ACTION EXCEL KEYSTROKES FORMATTING Alt + E + S, then: F, T, V E S, D, M, I Ctrl Ctrl Ctrl
Ctrl Ctrl +B/U/I +1 + Shift + 7 + Shift + Underline + Shift + F / P ACTION Paste Special (copy first) Formulas, Format, Value Transpose (Values only) Add, Divide, Multiple, Divide Toggle Bold / Underline / Italic Format Cells Box Selection No Border Format Font Face / Size Increase / Decrease Indent AutoFit Column Width Change Worksheet Name
DATA SELECTION / NAVIGATION Ctrl + Pg Up / Pg Down Move to Prior / Next Worksheet Shift / Ctrl + Spacebar Select Entire Row / Column Ctrl + * (Ctrl + Shift + 8) Select All Adjacent Cells Ctrl + A Similar to Ctrl + *, Twice for All Cells Shift + F8 Add to Selection Shift + Alt + => / <= Ctrl + 0 / 9 Ctrl + Shift + 0 / 9 Ctrl + Arrow Keys Shift + Arrow Keys Ctrl + Home / End Ctrl + . (within selection) Ctrl + / Ctrl + + Alt + Alt + (Ctrl + Tab) DATA MANIPULATION Ctrl + C / Ctrl + Insert Ctrl + X / Shift + Delete Ctrl + V / Shift + Insert Ctrl + R / D Ctrl + Z / Y Ctrl + F / H Alt + = Ctrl + ' / " Ctrl + Shift + Enter AUDITING Ctrl + [ / ] Ctrl + { / } Alt + T + U + A F5 / Ctrl + G Ctrl + Shift + O Group / Ungroup Selection Collapse (Hide Columns / Rows) Expand (Unhide Columns / Rows) Move by Blocks of Cells Select Cells Move to Upper Left / Lower Right Move Clockwise to next Corner Delete / Insert Selected Cells Show Dropdown List Options Navigate Menu Items / Toolbar
Ctrl + (Shift) + Alt + Tab Alt + O, C, A Alt + O, H, R EDITING F2 F4 (edit mode) F4 (non-edit mode) Ctrl + Enter Shift + F10 Shift + F2 Shift + F3 F9 / Shift + F9 Alt + Enter Alt + 0150 / 0151 Ctrl + ; / : Ctrl + ` (tilda)
Copy Cut Paste Autofill (Copy Paste Right / Down) Undo / Redo Last Action Find / Replace Summation (AutoSum) Copy Formula / Value Above Enter Formula as an Array
Toggle Edit / Navigation Mode Toggle Anchoring ($ in cell ref) Repeat Last Action (like Ctrl + Y) Fill Selection with Formula / Text Show Context Menu (right click) Insert Comment (Esc twice to exit) Display Formula Dialog Box Calc Entire File / Active Sheet Only Start New Line in Cell Insert "N" Dash "" / "" Insert Date / Time as Value Toggle Cell Values / Formulas
Trace Direct Precedents / Dependents Trace All Precedents / Dependents Remove All Auditing Arrows Go To Previous Cell (Go To) Select All Commented Cells
INPUTS VS. FORMULAS Change all Inputs to Blue: Go To ("F5", Ctrl + G, Edit => Go To) Select "Special" then "Constants", "OK" (selects all inputs) Manually change selection to blue font color Change all Formulas to Black: Select "Formulas" instead of "Constants" Manually change selection to black font color INCREASE / DECREASE DECIMAL Alt + O + I / Alt + O + L Increase / Decrease Decimal Tools => Customize => Commands => Format, in list of Commands, find "Increase Decimal" & "Decrease Decimal"; click & drag both into Format menu bar on top. Right click on Decrease Decimal option and change default Name from &Decrease Decimal to Decrease Decima&l
FILE / APPLICATION RELATED Ctrl + S / O / W Save / Open / Close File F12 or Alt + F, A Save File As Shfit + F12 / Ctrl + F12 Save File / Open File Alt + E + L Delete Worksheet Ctrl + Tab / Ctrl + F6 Toggle Files Within Excel Alt + Tab Toggle Applications + M or + D Minimize All, Show Desktop + Shift + M / + D Restore All (same order)
Note: These are all built-in default Excel shortcuts. If macros or add-ins have overwritten these keystrokes, they will not work. WALL ST. TRAINING +1 (212) 537-6631 [email protected] Wall St. Training is a registered servicemark of HL Capital Partners, Ltd. Hamilton Lin, CFA President www.wallst-training.com www.wstselfstudy.com
