Crewlounge Pilotlog Userguide

User Guide
Software Version 5.2

Document updated December 4, 2019
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Table of Contents
Disclaimer ............................................................................................................... 6
Privacy Policy .......................................................................................................... 6
Getting started with CrewLounge PILOTLOG .................................................... 7
Creating a User Account ...................................................................................... 7
Purchasing the User License ............................................................................... 8
Helpdesk ................................................................................................................. 8
Legend..................................................................................................................... 9
Part I – Getting Started ................................................. 11

Software Installation & Updating ..................................................................... 12
Installing the main desktop application for Windows and Mac OS ................ 12
Installing the mobile app for iOS & Android ..................................................... 12
Different software Editions ................................................................................. 13
About page ........................................................................................................... 14
Software Updates and Revisions ........................................................................ 15
Application Run Time Errors / Bugs ................................................................... 17
Part II – General Logic ................................................... 18

General ................................................................................................................ 19
Getting Started ..................................................................................................... 19

Data input, output and monitoring .................................................................... 19
Application Settings ............................................................................................. 20
Understanding Time Zones and Time Modes ................................................... 25
Running 2 logbooks ............................................................................................. 27
CrewLounge Cloud ............................................................................................. 28
Cloud data synchronization ................................................................................ 28
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Part III – Main Desktop Program ................................. 29
Database Tables ................................................................................................. 30
Airfields ................................................................................................................. 30
Pilots ...................................................................................................................... 33
Aircraft................................................................................................................... 37
Start-Over.............................................................................................................. 41
Exporting data to CSV or XLS .............................................................................. 41
Previous Experience........................................................................................... 42
Log grand totals per aircraft model ................................................................... 43

Import flight records from another electronic logbook application ............... 44
Import your self-made Excel Logbook ............................................................... 45
Flight Logging ..................................................................................................... 46
General.................................................................................................................. 46
Crew ...................................................................................................................... 54
Flightnumber & Pairing ....................................................................................... 55
Departure and arrival airfields ........................................................................... 56
Block Hours .......................................................................................................... 58
Check-In/Out - Duty Time .................................................................................... 59
Pilot Function time ............................................................................................... 60
Condition time ...................................................................................................... 63
Condition time ...................................................................................................... 65
Autoloading Function and Condition time ........................................................ 66
Other Time and Data fields ................................................................................. 69
Track and distance ............................................................................................... 69
Aircraft time .......................................................................................................... 70
Task Distribution PF / PM (PNF) .......................................................................... 71
Type of Approach & Autoland............................................................................. 72
Type of Glider Launch .......................................................................................... 72
Takeoff Day/Night, Landing Day/Night .............................................................. 73
Fuel ........................................................................................................................ 74
Passengers ............................................................................................................ 75
Delay...................................................................................................................... 75
De-Icing ................................................................................................................. 76
Remarks, Instruction, Flight Log Report............................................................. 76
Endorsements .................................................................................................... 77
Endorsement Sheet ............................................................................................. 77

Electronic Signatures ........................................................................................... 79
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Mass Editing........................................................................................................ 80
Editing multiple Flight Records ........................................................................... 80

Editing multiple Airfields ..................................................................................... 81
Editing multiple Pilots .......................................................................................... 82
Editing multiple Aircraft ....................................................................................... 83
Airline interface ................................................................................................. 84
Online / Offline / EFB ........................................................................................... 84

Roster TimeZones ................................................................................................ 87
Aircraft Model & Registration ............................................................................. 87
Pilot function and condition time ....................................................................... 88
Pilots & Cabin Crew List ....................................................................................... 89
Combining multiple devices and interfaces ...................................................... 91
Roster Changes .................................................................................................... 93
Trouble Shooting .................................................................................................. 94
Share events with the CONNECT app ................................................................ 94
Database Query and Search.............................................................................. 95
Basic Query ........................................................................................................... 95

Advanced Query ................................................................................................... 97
Quick Search ....................................................................................................... 103
Flight / Duty Time Limits - Flat Rate .............................................................. 104
Creating Rules .................................................................................................... 105

Quick Monitoring ............................................................................................... 108
Detailed Monitoring ........................................................................................... 109
Currency Validation ......................................................................................... 110
Creating Rules .................................................................................................... 110
Flight Allowances ............................................................................................. 112
Creating Rules .................................................................................................... 113

Flight Allowances ................................................................................................ 119
Printing Reports ............................................................................................... 124
Forms, Reports, Graphs, Statistics, Lists & Maps ............................................ 124

Using Advanced Queries to print Reports ....................................................... 125
Official Forms ..................................................................................................... 125
Notes on Forms & Reports ................................................................................ 126
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Printing the Logbook ....................................................................................... 134
Pre-defined formats........................................................................................... 134

Printing Solutions ............................................................................................... 136
Certifying the Logbook ...................................................................................... 138
Creating your own layout .................................................................................. 139
User selectable columns ................................................................................... 140
Printing options .................................................................................................. 142
Page Margins ...................................................................................................... 143
Printing Range from Page X to Y, or Date X to Y ............................................. 144
Simulator Record Sheet ..................................................................................... 145
Database Backup ............................................................................................. 147
Main Database ................................................................................................... 147

Restore Backup .................................................................................................. 149
Navigation ........................................................................................................ 150
Calculating track and distance .......................................................................... 150

Display route on Google Earth.......................................................................... 151
Weather, Snowtam & NOTAM ......................................................................... 152
Weather & Snowtam .......................................................................................... 153

Creating common flight routes......................................................................... 153
Notams ................................................................................................................ 154
Part IV – Mobile App.................................................... 155

Mobile App ........................................................................................................ 156
Installing the Mobile App .................................................................................. 157

Special & hidden functions ............................................................................... 157
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Disclaimer
By using CrewLounge PILOTLOG you accept the Terms and Conditions, the Privacy
Policy and the Refund Policy as published on our website CrewLounge AERO .
The author of CrewLounge PILOTLOG cannot be held responsible

for any errors with the app and for any consequences
caused by these errors, such as incorrect flight data,
wrong totals, or loss of data!
Should you notice any bug, please contact CrewLounge SUPPORT

straight from the app Home page, or Menu – Help page.
Privacy Policy
The privacy policy is EU GDPR compliant. Review the Privacy Policy as published
on our website CrewLounge AERO .
It is very important that you understand how CrewLounge PILOTLOG, as part of the
CrewLounge AERO suite, manages your privacy. Your name, airline, function, employee
ID and your picture are shared with all other users of CrewLounge AERO.
Other profile data, like your email address or Facebook account, are shared or not
shared with colleagues inside or outside your airline company, as per your preferences
that you set on the Privacy page. Verify and manage your preferences in the app on the
Settings – Privacy Settings page, or through the portal My CrewLounge .
We do not share, sell or distribute your personal data with any external party for
commercial or other purposes.
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Getting started with CrewLounge PILOTLOG
CrewLounge PILOTLOG is a desktop application with mobile companion apps. While

nearly 80% of all functions are also available in the mobile apps, you require the desktop
installation to use all functionalities of this logbook.
CrewLounge PILOTLOG is available for desktop (Windows PC, Mac OS) and mobile (iOS,
Android and Blackberry). Screenshots in this User Guide may show minor differences in
design and in functionality with the installation you use.
Read more in CrewLounge Online Support :
Online Support Getting started with CrewLounge PILOTLOG
Creating a User Account
You must be registered with CrewLounge AERO to use this application.
If you are already using any of the other apps from the CrewLounge AERO suite, such
as CrewLounge CONNECT, you can start using CrewLounge PILOTLOG with the same
account.
Register your account from the Settings – User Account page in the app, or online on
the portal My CrewLounge . You'll receive a confirmation email as to verify your email
address.
After confirmation, your account initially shows as Non-Verified User. In that mode,
you cannot access pages with company sensitive information, such as viewing your
colleagues.
Online Support How do I become a Verified User
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Purchasing a User License
You can purchase the license for CrewLounge PILOTLOG through our website only.
The license is valid for a period of 12 months. Subscriptions are not automatically
renewed, and thus not automatically debited from your credit card.
As per Terms and Conditions, subscriptions cannot be refunded.
Should you decide to stop using the app, you can deactivate and /or delete your account
with CrewLounge AERO via the portal My CrewLounge .
Online FAQ I want to terminate my Subscription
Support
All users, including pilots running the free Student Edition, can contact the Helpdesk.
Our Helpdesk is available 24 / 7 – also on holidays.
On the desktop, click the Support icon on the Home page. This link will open a web-
form. Additionally, you can upload log files through the Tools – Helpdesk page.
On the mobile app, go to the Menu – Help page to contact the Helpdesk.
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User Guide Legend
The following labels are used in this User Guide :
Website This link opens a page on our website
Online Support This link opens a solution in the CrewLounge Online Support
knowledge base
Video Tutorial This link opens a video tutorial on our website
PRO Edition Indicates that adjacent paragraph requires the PRO (Professional)
license.
The function is not available in the free STD (Student) edition.
ENT Edition Indicates that the adjacent paragraph is only available to ENT
(Enterprise) users. ENT users have access to all functions, also the
functions that are labelled PRO Edition.
ENT+ Edition Indicates that the adjacent paragraph is only available to ENT+
(Enterprise Plus) users. ENT+ users have access to all functions,
also the functions that are labelled ENT Edition.
Home page Refers to a certain page in the logbook software
Paragraph (p. 7) These hyperlinks redirect you to another location in the User Guide.
The color of the bookmarks corresponds to the colored pages in

the PILOTLOG desktop software. e.g. Yellow = Tools page.
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THIS PAGE INTENTIONALLY LEFT BLANK
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GETTING STARTED
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SOFTWARE INSTALLATION & UPDATING
Installing the main desktop application for Windows

and Mac OS
Download the installer from the website :
Website Download Software
Note : While we release new software updates every month, the Installer Package
is rebuilt once every year. The Installer package does not have the latest
update ! As such, when launching the application for the first time, your
first action is to download the latest software update from the Tools –
Software Updates page.
Note : Do not download the software through torrent websites, even if they offer
you a free license key. The license key is encrypted and must match your
private name ! Using the CrewLounge Account from another pilot, will
disturb database synchronization.
Installing the mobile app for iOS & Android
Download the app from your favorite App Store. The links are listed on the website :
Website Download Mobile Apps
Note : Always download the app from your favorite App Store, this guarantees
you have the latest update. Do not download from torrent websites, you
will probably install an older copy.
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Different software Editions
PILOTLOG comes in 4 editions :
STD Edition
 the Student Edition is a complete logbook with all basic functions.

 You can store a maximum number of 100 flight records in the database
 Some advanced functions are not available and require a paid license.
The Student Edition is completely FREE for ALL pilots worldwide !
PRO Edition
 the Profession Edition (PRO) unlocks all functions on the desktop, such as the
Airline interface, Google™ Earth display, all Forms and Reports, etc.
 you can use the mobile apps too, but they will be limited to 100 flights, as with
the Student Edition.
ENT Edition ENT+ Edition
 the Entreprise (ENT) and Enterprise PLUS (ENT+) Edition unlock the mobile
apps.
Read more about the different Editions on our website :
Website PILOTLOG Editions
When you download and install PILOTLOG, the application runs default in the free
Student (STD) Edition. You are welcome to use the free logbook as long as you want.
You get the same updates and the same support as for any of the paid editions.
The paid plans for CrewLounge PILOTLOG are subscription based. You purchase a
certain edition for a certain time, e.g. PRO Edition for 3 years.
Purchase the PRO, ENT or ENT+ license straight from our website :
Website PILOTLOG - Pricing
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Upgrade to a higher plan
Should you want to upgrade to a higher plan while your subscription is still running, we
do not charge you any extra. Instead, we recalculate (shorten) the remaining period by
the difference in price.
e.g. You have the PRO Edition for Price Y and valid for 120 days
You want to upgrade to ENT+ Edition with Price Z
 The ENT+ Edition is activated at no extra charge, valid for 120 * Y/Z days
You can upgrade the Edition yourself through My CrewLounge
Note : Downgrade to a lower plan is not possible !
About page
Whenever you contact the Support, make sure to include the elements displayed on the
About page, in especially the Build Number.
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Software Updates and Revisions
The desktop application for Windows PC / Mac OS, and the mobile apps for iOS /
Android / Blackberry / Amazon are renewed on regular base, at least every month.
PILOTLOG does not run a resident background process to detect and download new
updates. Updates for the desktop PC/Mac are detected and downloaded by the main
application itself. The advantage of this technology is that our software does not leak
any processor time.
The desktop application searches for new software updates on launching the program.
A notification appears in the left upper corner of the Home page when a new update is
available.
Downloading new Updates
Updates are available in all plans. Updates are always free, also the Student Edition !
Go to the Tools – Update Software page to download new updates. Restart the
desktop application to install the new update !
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Downloading intermediate Revisions
Besides monthly software updates, we often post intermediate software revisions with
bug fixes. These revisions are not announced on the Home page and do not trigger any
notification message.
As such you may notice minor differences between the application installed on two or
more computers, which both appear to have the latest update ! At any time you can
manually download the latest revision from the Tools – Help Desk Support page, by
pressing the Re-Install Latest Revision button.
Installing revisions is not mandatory, but it may clear a non-critical issue or bug.
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Application Run Time Error / Software Bug
PILOTLOG runs on 7 different platforms (Windows, Mac, iOS, Android, Blackberry,

Kindle) with different OS systems (Windows 7, 8, 10, macOS Mojave, Catalina, Android
Sandwich, Jellybean, iOS 9, 11, 13…), different processors (32-bit, 64 bit) and different
language packages (English, Spanish, Russian, Korean, German, …). As such, you may
encounter a bug that does not occur on our development or testing installation.
Prior to release the software is tested to our best extend. However, we are humans and
pilots, so we make mistakes.
Some errors and questions are listed in CrewLounge Online Support :
Online Support Install - PC Crash – Run Time Errors
If the error you encounter is not listed, contact the Helpdesk for support. Your report is
very important to us !
IMPORTANT NOTE
NEVER delete and re-install the software

in an attempt to clear a bug,
even in case the application does no longer start !
Removing the application often causes more trouble than pleasure ! The solution is
usually only a few clicks away. Our Helpdesk is happy to assist you in finding the proper
fix!
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GENERAL
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General
Getting Started
PILOTLOG consists of the following components and services :
 CrewLounge PILOTLOG
- main desktop application for Windows PC and Mac OS
- mobile companion apps from iOS, Android, Blackberry and Kindle
 CrewLounge CLOUD
- synchronization and on-line database Backup
 CrewLounge Online Support

- on-line solution knowledge base with FAQ, tips and tricks and video tutorials
- helpdesk support - available 24/7 via email
- free support service for all users, including the free Student Edition
 User Guide
- the PDF document you are reading right here
The rich-client desktop application is mandatory. You cannot run PILOTLOG without the
main desktop software.
Data input, output and monitoring
Video Tutorial This online Video Tutorial VT01 is a basic introduction to

PILOTLOG, showing data input, output and monitoring.
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Application Settings
The best place to start, after first installing the latest update from the Tools – Software
Updates page, would be the Settings page. Walk through the different tabs and
configure the software to your needs.
Logging Hours-Minutes (H:MM) or Decimal Hours (H.M)
You can log flight hours in different modes and with different accuracies.
Default, flight times are logged in Hours-Minutes ( e.g. 1:30 ). Select the "I log flights
in Decimal Hours" option on the Settings – App General page to log flight times in
decimals ( e.g. 1,5 or 1.5 )
Notice that, regardless of your selection, PILOTLOG always stores flight times as
minutes in the database! When decimal logging mode is selected, flight times are
rounded to the nearest decimal for on-screen display and for paper printing (logbook
and reports) only!
e.g. You log a flight from 23:40 until 02:15
This flight is saved in the database as 155 minutes. If you run PILOTLOG in
Hours-Minutes, the flight is displayed and printed as '1:35'. If you selected
Decimal Hours, the flight is displayed and printed as '1.6' hours.
By default PILOTLOG stores flight times with the highest accuracy. This may cause
discrepancies in the page subtotals and the grand totals.
Take a look at this sample :
You log a flight from 08:00 to 08:14, and another flight from 10:00 to 10:38. The flights
are saved in the database as 14 minutes and 38 minutes, regardless of your settings.
Running the software in hours-minutes mode, the totals at the bottom of the page nicely
show 52 minutes. Printing the same logbook in decimal hours, the first flight is printed
as 0.2 hours and the second flight shows 0.6 hours. Totals at the bottom of the page
are based on 52 minutes, which converted to the nearest decimal returns 0.9 hours...
By default, PILOTLOG maintains the highest possible accuracy. In the sample above, 0.9
hours is more accurate than 0.8 hours, even though it looks weird.
You can change the accuracy on the Settings – App General page. The available
options depend on the mode that is selected, as follows :
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Mode Hours-Minutes Decimal Hours
Option 1 Precise Precise

(default) (Highest Accuracy - 1 minute) (Highest Accuracy - 1 minute)
Option 2 Rounded Rounded

(Clock Marks - 5 minutes) (Decimals - 6 minutes)
This setting applies on how PILOTLOG saves hours to the database.
Changing the accuracy applies to new entries only,

or when editing records. It does not update backwards
to records already stored in the database.
e.g. Flight from 10:00 until 10:17
Selected Accuracy Flight is saved Flight is displayed

in database as and printed as
Precise (Highest Accuracy – 1 minute) : 17 minutes 0:17

Rounded (Clock Marks – 5 minutes) : 15 minutes 0:15
Rounded (Decimals – 6 minutes) : 18 minutes 0.3
Date and Time Formatting
Select your preferred date and time formatting from the Settings – App General page.
Check Average Flight Time
 Displays a message when the flight time entry differs by more than 25% from the
average flight time for this route in both directions
 Function is inhibited for flights from / to the airport of departure (local flight)
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Remind me when Pilot phone / e-mail is missing
 Applies to "Add / Edit Flight"

 Displays a message when pilot data (phone number or e-mail address) is
incomplete
I log Relief Pilot time
 Relief function time is available for augmented crews on longer flights

 When you select "Deduct Relief from Total Time", all flight time logged as Relief
Pilot will be subtracted from the Total Time on the Totals page and when you
print your logbook and reports. As a result, your total experience shows less
hours.
 You can select the number of % of the Total Time to assign as the Relief Time.
Read more about Relief Time (page 62).
Automatic Flight Number Recognition
Searches the database for the same flight number and populates the departure and
arrival airfield when the flight number is found.
The departure airfield must be empty for the automatic recognition to work.
You cannot store flight numbers in some table. Flight number often change per season.
Instead, the software will search the database backwards in time and try to find the
same flight number logged before.
Automatic calculation of Night Time
Read more about Automatic Night Time (page 67).
Task
 Drives the TO-LDG boxes, unless you tick the checkbox “Do not link T/O-Ldg
with the Task PF/PM”
 Setting applies to Multi Pilot aircraft only - single pilot aircraft are always default
PF
 Settings also applies to flights imported through the Airline Interface, except for
interfaces that come with Task PF/PM data
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Actual Instrument Time
 The Autoload function for Actual instrument Time can be limited to a certain
percentage of Total Time, e.g. 10%
 Calculation is rounded to the nearest lower or higher minute
 Manual override remains possible
 The Autoload function must be activated for the aircraft
My Profile
Information from this tab is used for printing logbook and reports. The information is
taken from your CrewLounge AERO account.
You can review and edit your details online through My CrewLounge
Airline Interface
 Select the airline interface to import your flight report or flight roster
Pilot Names :
 Applies only to names that are imported through the Airline Interface
 Does not apply to names imported from your old excel logbook
 Does not apply to name entered via Tables - Pilots (you can change the format -
lower case / UPPER CASE / Title Case / PARTIAL Case - by double-clicking on the
Pilot Name text box on the Tables – Pilot Edit page)
Airport Identifier
 Applies to all functions, input to database and output to tables and to printer
 You can swap from IATA to ICAO or vice-versa at anytime without loss of data.
Flight Number Prefix
 Applies to "Add / Edit Flight"

 Enter company default flight number letter code
 If you operate flights for different airlines, enter the prefix for the airline you fly
most
Airline Company Code
 Applies to "Add / Edit / Listing Pilots"

 Used to group pilots and aircraft per company
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Currency Symbol for Flight Allowances & Costs
 Applies to “Add / Edit Flight” and “Tables – Flight Allowances”

 It is recommended to always select “Local Currency”, even if your currency
appears in the dropdown list
 “Local Currency” retrieves the currency symbol from your computer Windows
settings
 Select any other currency if payment is done in another than local currency
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Understanding Time Zones and Time Modes
UTC Time
Events are logged with Start and End time referenced to UTC Time.
UTC (Universal Time Coordinated) is also known as Z (Zulu) and GMT (Greenwich Mean
Time). Greenwich is actually a small town in the UK near the zero degrees meridian.
Home Base Time
Events are logged with reference to Local Time at your Home Base. The Home Base is
taken from the Settings - Airline page.
Airlines with a Home Base in different time-zones (AIMS eCrews)

e.g. you fly EasyJet and you are based in France - Paris
you fly Sunwings and you are based in Canada - Vancouver
Local Base hours shown by AIMS eCrews are referenced to the Headquarters
of the airline (e.g. Lutton for EasyJet, Toronto for Sunwings) and not Local
Time at your home base airfield, even with your home base is listed in the
header of the HTML file ! CrewLounge PILOTLOG applies a correction (for
the above listed companies) while parsing the HTML roster, however the
HTML roster remains unchanged.
Station Local Time
Flights are logged with Start and Landing times referenced to Local Time at departure
and Local Time at destination. These airfields can be in the same Time Zone or in
different Time Zones. Station LOCAL Time mode can be selected for HTML roster
download / display, but not for app display.
IMPORTANT NOTE
Handling local time across the world is complicated and no exact science ! Last
minute DST (daylight savings time – summer time) changes for political,
economic or religious reasons may cause your phone and CrewLounge
PILOTLOG to show invalid hours.
CrewLounge PILOTLOG is taking care of these issues to the best extent. However,
errors cannot be excluded.
25
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Running 2 logbooks
You can setup PILOTLOG to print flight records in two separate logbooks from a single
database.
Say, you are an airline pilot and you also fly glider in your off-days, and your local
authority requires that you print these hours in separate logbooks with a different
format.
Note : This function should not be used for two pilots that are partners ! If
you and your partner are both pilots and both of you want to run
PILOTLOG from the same desktop computer, then continue online with
the following solution in CrewLounge Online Support :
Online Support My partner and I are both Pilots
The decision to run one or two logbooks may appear radical to you, yet software
configuration is really simple and the split can be undone at any time without losing any
data !
You can select a different layout format for each logbook. Each logbook will have its
own layout and its own page sub-totals.
Continue with How to Print 2 different Logbooks (page 135).
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CrewLounge Cloud
Cloud Data Synchronization
CrewLounge CLOUD is the dedicated cloud server for CrewLounge PILOTLOG. No

hassle with cables, no need to install any synch software… CrewLounge CLOUD is
always there, no installation or configuration is needed. Simply launch the application
(mobile or desktop) with your CrewLounge AERO account and you are connected to
CrewLounge CLOUD.
There is no need for the mobile phone/tablet and the PC/Mac to be connected to the
same network or through the same WiFi router or Access Point. There is also no need
for the devices to be connected at the same time. Any device can synch with
CrewLounge CLOUD at any time and in any order.
CrewLounge CLOUD stores your database and all images (pilot pictures, endorsement
signatures, expense notes, etc.). CrewLounge CLOUD synchronizes all data between all
devices (mobile and desktop).
Note : You are not working “live in the cloud” ! Cloud computing requires
permanent internet connection, which would render the application
useless onboard the aircraft or from an antiquated hotel room with
poor internet connection.
Instead, CrewLounge PILOTLOG runs from its local database installed
on each device. As soon as internet connection is restored, all changes
are automatically synchronized with CrewLounge CLOUD and from
there to all other devices you use.
You can manually force a resync from the Sync page. You can also force a sync by
pulling-down the Flights list and other lists on the mobile app.
Maximum 5 devices
Per user account, you can run CrewLounge PILOTLOG on maximum of 5 devices.
Devices are automatically added to your device list when you login with our
CrewLounge AERO account. You can view and manage (delete device) the list on My
CrewLounge
Deleting devices from the list on My CrewLounge does not damage your database. It
does only lock-out the devices, after which you simply need to login again. Deleting
devices is recommended when you no longer use that device (old computer, old phone).
28
Main desktop
program
29
Database Tables
Airfields
Introduction
PILOTLOG comes default with a 40,000 airfields database, including major airfields,
military air force bases, ultra-light landing strips, water ports, hospital roofs, etc.
Should you be operating into special airfields, such as safari lodges or oil rigs, you can
additionally deploy any of the special airfield packages – read further.
The airfield database is automatically updated by the CrewLounge team. Additionally,

you can manually add, edit and delete any airfield at any time.
You can select ICAO (4 characters) or IATA (3 characters) format on the Settings –
Flight Logging page. The software displays the selected format, if such code is available.
A similar setting is available from the Settings page on the mobile apps.
Adding a new Airfield
You can add new airfields on the Tables – Airfield page.
30
The ICAO placeholder is mandatory and requires a 4-character entry. Enter ZZZZ for
airports that have only a 3-character (FAA or CAA) code.
However, for smaller airfields that do not have any official code, we recommend to
using a code starting with the letter Q, such as QABC or Q123, since Q is not used by
any other country worldwide. All other letters are reserved by ICAO, such as C for
Canada or Z for China. Using the Q code ensures that your private airfields are not
replaced by another airfield through the automatic airfield feature (read further).
You can also use 4-digit numeric values, like 0001, 0002, etc. Numeric codes will be
replaced by the full airfield name when printing the logbook.
e.g. You create new airfield QMOG or ZZZZ / QMG with airfield name “My Own
Garden”, the logbook shows QMOG or QMG in the departure and/or arrival
column
e.g. You create new airfield 1234 or ZZZZ / 999 with airfield name “Chester
Hospital Roof”, the software prints “Chester Hospital Roof” in the logbook.
Since most logbooks have narrow columns for airfield codes, this will probably
not look nice…
Airfield coordinates are needed to calculate sunrise, sunset and night time.
Coordinates must be formatted with decimal minutes as HH MM.M as follows :
Latitude as N0000.0 or S0000.0

Longitude as W00000.0 or E00000.0
e.g. Johannesburg (South-Africa) S 26° 08’ 25” - E 028° 14’ 47”
must be inserted as S2608.4 and E02814.8
The digit behind the decimal is seconds divided by 6 rounded to nearest tenth. A
leading zero can be omitted, so E2814.8 will work too.
Automatic airfield updating
The CrewLounge team is continuously updating the Airfield database, to our best ability.
Airfields are updated every now and then. The software automatically detects and
installs new updates. No actions needed from your end.
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Airfield Info
You can look-up any airfield straight from the Quick Search box on the Home page.
Insert the airfield ICAO or IATA code of the airfield and hit the {Enter} key. If you do not
know the code, click the Loupe icon on the Home page and browse through the
database airfield search list.
The Notes field can be used to enter any kind of personal information, such as ATIS
frequencies, ATC or customs specialties, fuel info, etc. The ATIS frequency for 850
international and medium airfields, and HF frequencies for North-Atlantic and North-
American crossing have been stored in the Notes field. These frequencies are a one-
time service (dated 2010), we do not intend to update this data ! Accuracy cannot be
guaranteed - use with care !
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Pilots
Pilots can be added at any time ; you can enter all pilots when you start using this
software, or you can enter pilots one by one when you fly together. You can also
exchange pilot names with other users (read further). The Pilot list is available from the
Tables – Pilots page.
Changes made to any record are automatically synched to all other devices.
Should an interruption have occurred, you can force a re-sync of the selected
pilot(s) by clicking the Re-Sync icon on the Tables – Pilots page.
With "Remind when Pilot data is incomplete" ticked on the Setting – Flight Logging
page, a reminder pop-ups when you fly with a pilot for which phone number or e-mail is
missing.
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Pilot SELF
PILOTLOG requires all flights to be logged with pilot SELF. This pilot is hardcoded in
the database and cannot be replaced or deleted. Do not add yourself to the Pilot list,
always use SELF.
While pilot SELF is used throughout the entire application, you can still print your own
full name in the paper logbook by selecting the corresponding checkbox on the
Logbook – Logbook Format page. You can also change SELF into Self or self by
double-clicking the name while editing Pilot SELF. This formatting feature is available to
all pilot records.
Using the Airline Interface, there is a risk that the interface does not recognize your
name on the electronic roster. The airline interface may then create a new pilot with
your name… You need to fix this as follows :
Online Support SELF and My Name showing double
Pilot Add / Edit
The Employee ID field refers to the unique pilot code, company reference or payroll
number. Typical examples are “PBN”, “48357” or “US02167”.
Double-clicking the Pilot Name field formats the name into UPPERCASE, lower case,
Title Case, PARTIAL Case or Partial CASE.
You can also Multi-Select several or all pilots from the Pilot list and modify all names to
one of those formats with a single mouse-click.
The Comments field can be used to log any notes regarding the pilot’s professional or
private life, such as living place, number of kids, flying experience, previous company,
actual function.
We deliberately do not offer any text field to log pilot function, such as Captain or First-
Officer, since you will not be able to keep track of each-and-every pilot when you fly for a
larger airline. Should you still want to log function of each pilot, you can enter any text
in the Comment field.
The Roster Name field is optional and is used only by the Airline interface. By default,
the airline wizard will try to locate pilots by their unique Employee ID. However, some
crew rosters do not display that ID and only display the name. The Roster Name field
enables you to modify the pilot name while allowing the airline wizard to find the pilot in
the database.
Read more about Airline Interface (page 84).
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Pilot Pictures
Pilot pictures now synch in any direction, to and from any device and the CLOUD. You
can add a picture for each pilot. Press the Browse button and select the photo.
ENT Edition
Enterprise users can store up to 300 images on CrewLounge CLOUD with
a maximum size of 2MB per picture !
ENT+ Edition Enterprise Plus users can store unlimited pictures
Quick Search
Pilot data and picture can be retrieved straight from the Quick Search field on the
Home page.
Enter the pilot employee ID or (a part of) the pilot’s name in the Quick Search field and
hit the {Enter} key to find the pilot. You may also enter (part of) the phone number to
look-up the pilot, to identify a missed call.
Pilot Merge
In case a pilot is listed twice in the database (e.g. O'Neill and ONeill or Erik Roso and
Roso E. ), use the Merge function on the Tables – Pilots page to merge both names. All
flights with the deleted pilot are automatically rebooked to the preserved pilot. The pilot
picture is linked to the remaining pilot.
The Merge function is automatically synchronized to all other devices. There is no need
to repeat this action on any other desktop or any of your mobile devices.
You can import any pilot list using the Import function on the Tables – Pilots
page.
IMPORTANT NOTE
Respect each other’s privacy. Do NOT drop

these XML files on some public forum or social media.
Use the Pilot Exchange function on a 1-to-1 demand only.
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De-activating Pilots
As soon as you log the pilot on any of your flights, that pilot record cannot be
deleted from the database. Should this pilot have left the company, you can
then de-activate the pilot. The de-activated record remains stored in the
database, but the pilot name will no longer show-up in search functions.
In case you change company, use the Multi-Select function to mass-de-activate all pilots
with a single click. Read more about Mass Editing (page 80).
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Aircraft
Aircraft can be added at any time ; you can enter all aircraft when you start using this
software, or you can enter aircraft one by one. You can also exchange aircraft with
other users (read further).
The Aircraft list is available from the Tables – Aircraft page. Notice the difference
between Aircraft and Aeroplane. Aeroplane is a Class, same as Rotorcraft, Balloon,
Glider and Ultralight.
PILOTLOG distinguishes 5 types of aircraft : Aircraft, Simulator, Drone, Previous

Aircraft and Previous Simulator, the latter two are used to log previous experience.
The difference between an aircraft and a previous aircraft, is that an aircraft holds a
unique tail registration, while for a previous aircraft you only mention the model. Same
logic applies to simulator and previous simulator.
Company is the airline, aeroclub or aircraft owner. For simulators, enter the training
facility where the simulator is located, such as CAE London, Alteon Miami.
Model is the official ICAO or IATA code for the aircraft, such as B737, C172, PA34. We
recommend to omit any hyphen (C-150  C150), since a hyphen is also used for
variants.
Variant (optional) is the aircraft sub-model, such as 800 for a B737-800 or RG for a
C172-RG.
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Registration is the aircraft tail number, such as G-MIKL or N246PQ. This field is
mandatory, also for simulators ! In fact, each simulator does have an official registration
that is used by the aviation administration, for example NL-174. Ask your instructor for
the official code or look-up the registration on the internet. (here is a list for all
simulators in Europe and in Canada). If you don’t know the simulator registration, you
can use whatever code, such as SIM737 or FFS190.
Fin (optional) is a shorter tail number, attributed by the company and printed on the
aircraft fin, such as 771 for N771RD or AE for D-ABAE or even M12 for PH-MFA. If the fin
number is part of the tail number, there is no need to enter the fin in the database.
When you manually enter 771, the software will find N771RD anyway. This is however
not true for the airline interface. The airline interface requires a full match. In case your
electronic roster shows fin numbers rather than the entire tail number, you need to
insert all fin numbers in the Tables – Aircraft page.
Manufacturer (optional) is the aircraft make, such as Boeing, Airbus, Cessna or

Bombardier.
Type Rating (optional) is the license rating for this aircraft model. For a B737 (all
variants) the rating is Boeing 737, for the A318, A319, A320, A321 series (all variants) the
rating is Airbus 320 or Airbus 32F (family)
Aircraft Simulator
Company Jetairfly EasyJet Flying Club CAE Brussels

Registration OO-TUC G-EZDT N2146K B018
Fin UC
Model B767 A319 PA34 B737
Variant 300ER 100 220T 800
Manufacturer Boeing Airbus Industries Piper Boeing
Type Rating Boeing 757-767 Airbus 320 Boeing 737
Complex is a FAA definition 14 C.F.R., Sec. 61.31(e) which stands for an airplane that has
a retractable landing gear (except for a seaplane), flaps and a controllable pitch
propeller. A tail wheel aircraft with retractable landing gear can also be a complex
aircraft.
High Performance is a FAA definition 14 C.F.R., Sec. 61.31(e) which stands for an
airplane with more than 200 horse power engine.
The EFIS (Electronic Flight Instrument System) is a flight deck instrument display system
that displays flight data electronically rather than electromechanically.
TM glider stands for “Touring Motorized glider”.
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The Aerobatic property allows you to print reports and run queries, however it is
omitted when printing the logbook.
Online Support How to log Flight time (Aerobatics)
You can select the Auto Load as PIC, Co-Pilot, function, this will automatically populate
the associated time field as soon as total time is logged, either on the PC/Mac, the
mobile device or through the airline interface. Actual Instrument auto load can be
limited to a specified percentage from Total Time. Set-up the percentage on the
Settings – Flight Logging page.
Online Support How to auto-load Function & Condition Time
If you have selected “Running 2 logbooks” on the Settings – Flight Logging page, an
additional Logbook property appears on the Aircraft page. You need to indicate in
what logbook (1 or 2) flights with this aircraft or simulator are printed. The “Log” column
in the Tables - Aircraft list shows “2” for aircraft that are printed in Logbook 2.
Aircraft Merge
Unlike for Pilots, there is no Aircraft Merge function. Should you accidentally have
logged two aircraft registrations for one and the same aircraft, you can fix the problem
as follows:
e.g. You have logged an aircraft with tail registration D-ABFT and another aircraft with
tail ABFT
 first, sync with CrewLounge CLOUD

 on the Query page, select all flights for aircraft ABFT
 Multi-Select all flight records. Read more about Mass Editing (page 80)
 from there, register all selected flights on aircraft D-ABFT and Execute
 you can now delete ABFT from the Tables page
 all changes are automatically synchronized with other PC/Mac and mobile devices
Duplicate use of the same Aircraft Registration
Each aircraft registration is unique and can only be used once. However, it may occur
that you need the same aircraft registration for another aircraft or for the same aircraft
in another company.
You can then duplicate and re-use the registration, by adding an annex, either between
brackets or a simple + sign. Both are filtered out when printing your paper logbook.
The annex is not filtered when printing reports.
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Here are some samples :
- a single pilot aircraft is sometimes flown with multi pilot crew.
 aircraft 5Y-DRK(SP) and 5Y-DRK(MP)

 aircraft N267PV and N267PV+
Online Support How to log Multi Pilot time on a Single Pilot aircraft
- the same aircraft is used as LAND (snow skis) during winter season and SEA
(water skis) in the summer.
 aircraft C-SKYW(water) and C-SKYW(snow)
- an aircraft is used as passenger aircraft (summer) and mixed passenger-cargo

(winter).
 aircraft F-AEPA and F-AEPA(combi)
- you work for an aircraft manufacturer and perform test flights with a standard
registration for all different models.
 aircraft F-AIRB(320), F-AIRB(330), F-AIRB(340)

 aircraft PT-190, PT-190(2), PT-190(3)
- the airline company you work for has merged with another company and a part
of the aircraft fleet has migrated. PILOTLOG takes the company name from the
aircraft properties to display your flying experience per operator (e.g. Report
G003) In order to display hours for the old and the new company, you have to
re-use the same aircraft registration but with different companies.
 aircraft G-MIDD(BMI) and G-MIDD(BA) or simply G-MIDD
De-activating Aircraft
As soon as you log the aircraft on any of your flights, that aircraft record cannot
be deleted from the database. Should this aircraft no longer be in service, you
can then de-activate the aircraft. The de-activated record remains stored in the
database, but it will no longer show-up in search functions.
In case YOU change company, use the Multi-Select function to mass-de-activate all
aircraft with a single click. Read more about Mass Editing (page 80).
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Start-Over
Should you want to start-over, you can mass-delete all records from the database by
using the Start-Over function on the Tools page.
Read more in the following online solution in CrewLounge Online Support :
Online Support How to Start-Over (delete / clear database)
Exporting data to CSV or XLS
Should you want to export any database records to CSV or XLS, you can use the Export
function on the Query page (to export flights) or the Export function on the Tables
pages.
Online Support How do I export my flights to Excel or Text file
IMPORTANT NOTE
We aspire to create a comprehensive, yet user-friendly logbook software.
Should you export the records to some spreadsheet in order to create

your own reports or calculations, tell us about it, and we may add that
report to application.
If you export records because you decided to switch to another logbook

application, tell us about it, and we will go the extra (s)mile to improve
our product and support services !
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Previous Experience
Previous experience (that is, your flying experience until the date where you start using
PILOTLOG) can be inserted at any time. There is no need to log your previous flying
experience prior to logging new flights in the database. Previous experience can be
inserted and modified any time later.
PILOTLOG offers five different methods to log previous experience :
 Enter your previous experience by logging the total block hours for each aircraft
model, or model and variant. If you have flown 3 different aircraft models in the
past, simply enter 3 records in the database, that’s it !
 If the number of flights you have flown is limited, we strongly recommend to take
the time and efforts to log each flight separately. This enhances query searches
and currency checks. Log your flights via the Flights - Add / Edit page, not via
the Tools - Previous Experience page.
 Professional airline pilots can import all previous experience using the Airline
Interface, such as AIMS, Sabre, Crewdock, FLiCA, and 50 other crew scheduling
systems. If you have a digital copy of your duty roster over the past months or
years, all flights can be imported into this software application.
 If you have stored your flight hours in a self-made Excel file, these flights can be
imported through our powerful Import Wizard. (read further)
 PILOTLOG imports data from more than 40 other electronic logbook applications,
such as Logbook Pro, Safelog, LogTenPro,...
You can use any method you want, and you can even mix different methods to get
where you want.
Furthermore, the Exchange Data with a friend function on the Tables page enables
you to import pilot names, aircraft, allowance rules and flight time limitations rules from
a colleague, who is using PILOTLOG logbook software for some time.
Finally, if a handwritten logbook is all you have and you want all records to be loaded in
the database, you can hire some company to scan your paper logbook and convert the
flights into electronic format. MCC does not offer this kind of service, however we have
listed a number of such companies on our website :
Website Logbook Binders
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Log Grand Totals per Aircraft Model
If you do not have your flying hours in digital format and you have performed hundreds
or thousands of flights prior to switching to an electronic logbook, you can simply insert
a summary with the grand total per aircraft model.
All you need to do, is inserting a single record for each aircraft model that you have
flown in the past, such as “200 hours on Cessna 152” and “3000 hours on Airbus 320
series”, even if you still fly that aircraft today.
You can go one step further and further break-down the model into variants, such as
500 hours on the A319, 2300 hours on the A320 and 200 hours on the A320-neo.
Grand totals must be logged through the Tools – Previous Experience page.
Video Tutorial Take a look at this online Video Tutorial VT09
Previous Aircraft
You must first create an aircraft on the Tables – Aircraft page and set the Type to
Previous Aircraft or Previous Simulator. The main difference between a previous
aircraft and an actual aircraft is the registration mark.
You should do this for each aircraft model and simulator model you have flown in the
past, even if you are still flying that same model today ! For example, if you have been
flying the Boeing 737 in the past and you still fly this aircraft today, you would add the
following aircraft to the database :
Previous Aircraft : B737  to log your previous experience on the Boeing (*)
Previous Simulator : B737  to log your previous simulator training (*)
(*) if desired, you can split your previous experience per variant (e.g. B737-
300, B737-400, etc) or per group (e.g. B737-Classic, B737-NG)
Aircraft : B737-800
Registration OO-JAF  to log new flights with this airplane
B737-700
Registration OO-JAS  to log new flights with this airplane
Simulator : B737
Registration CAE-737  to log new simulator sessions
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If you have flown too many different models, you can reduce the effort by grouping
aircraft with the same type and number of engines, such as C150 + C152A + C172RG
 ‘All Cessna’
or C150 + PA28 + …  ‘SEP ACFT’
Function time
If, for the same aircraft model you have experience in more than one function (for
example, PIC and Co-Pilot), you can log all hours with a single entry.
However, since there is only a single field for night time, night time will be spread over
PIC time first, Co-Pilot time next and finally Dual time.
e.g. PIC 150:00 hours Night 200:00 hours

Co-Pilot 400:00 hours
Dual 20:00 hours
For this entry, the first 150:00 hours night time will be allocated to PIC, the remaining
50:00 hours are considered Co-Pilot time. If you prefer a different split, you need to
make separate entries for each function time.
e.g. PIC 150:00 hours Night 70:00 hours

Co-Pilot 400:00 hours Night 130:00 hours
Dual 20:00 hours Night 0:00 hours
Although these 3 entries appear as separate records in the data grid, your previous
experience for this aircraft model will be merged into a single line when printing forms
and reports.
Import flight records from another electronic logbook

PILOTLOG can import data from more than 40 other logbook applications. Export your
flight records from the former application and submit the file through our website for
conversion :
Website Import Wizard
Our team will convert the file into a compatible CSV file. This service is free.
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Import your self-made Excel Logbook
If you have created your own Excel / Calc / Spreadsheet, you can submit the file through
our website. Select V01 - Generic CSV when uploading the file. Our team will convert
the file into a compatible CSV file. This service is free.
Website Import Wizard
Should you prefer to do the conversion yourself, follow the guidelines listed in
CrewLounge Online Support :
Online Support Import Data from Other Logbook (or my Excel sheet)
45
Flight Logging
General
Changing the layout of the flight datagrid
The Flights page and Query page use a common datagrid. The layout of the datagrid
can be modified as follows :
 on the Flights page select the columns you want to display in the grid by clicking
on the Grid button found on the lower right hand side of the page. The order in
which the columns are sorted from left to right cannot be modified.
 on the the Flights page, select default sorting, either Date descending or Date
ascending by clicking on the Grid button found on the lower right hand side of
the page.
 on the Flights page or Query page you can modify the width of each column by
dragging the column header.
 on the Flights page or Query page you can click any header in the datagrid to
sort the grid by the selected column. Click the same header another time to
reverse the order in which the records are sorted A  Z or Z  A.
Sorting records in the flight datagrid
The datagrid is default sorted by flight date ascending. So, the last flight appears at the
bottom of the datagrid, analogue to writing a new flight into your logbook. Tick the
‘Sort Last Flight on Top’ checkbox when you click on the Grid button found on the
lower right hand side of the Flights page to sort flight date descending.
Multiple flights on the same day are sorted according to :
 time of departure (if you have selected UTC date and UTC time or Local date and
Local time as reference)
 order of entry (if you have selected Local date and UTC time as reference, or in
case you do not log Off/On-Block Hours.
Flight Configuration
There are 60 different fields at your disposal to enter flight details. Enable the fields
from the Flight Config page. You must redo the configuration for any other device.
46
ROUTE DATE Date of Flight, either UTC or Local
AIRCRAFT Aircraft registration, such as N234PB
DEPARTURE ICAO or IATA code for departure airfield
Runway designator for departure
DEPARTURE RUNWAY
airfield
ARRIVAL ICAO or IATA code for arrival airfield
ARRIVAL RUNWAY Runway designator for arrival airfield
FLIGHT NUMBER Flight Number, such as EK550
PAIRING Sequence of planned flights
HOURS OUT - IN HOURS Off/On Block - Out/In times (ATD / ATA)

TO - LDG HOURS Takeoff/Landing - Off/On times
TOTAL TIME Total Block Time
SCHEDULED HOURS Scheduled Hours (STD / STA)
HOBB HOURS Start/End Hobbs meter
PIC Pilot-in-Command or SOLO time
PIC under Supervision time, Upgrade to
PICUS
PIC
COPILOT First Officer / SIC time
DUAL Dual time, either given or received
INSTRUCTOR Instructor time (given)
EXAMINER Examiner time, both flight and sim
Pilot Relief (non-flying) time,
RELIEF
Supernumery
NIGHT Night time (automatic or manual)
IFR IFR time (remaining becomes VFR)
ACTUAL INSTRUMENT Actual time in IMC conditions
SIMULATED
Simulated IMC, Hood training time
INSTRUMENT
Navigation 30 NM (rotor) / 50 NM
CROSS-COUNTRY
(airplane)
USER TIME 1 Setup your own time field
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CURRENCIES TASK Pilot Flying, Pilot Monitoring (Non-Flying)
TO DAY Number of Takeoffs during Daylight
TO NIGHT Number of Takeoffs during Night
LDG DAY Number of Landings during Daylight
LDG NIGHT Number of Landings during Night
AUTOLAND Number of autolands
LIFTS Number of Lifts (Sling & Winch)
HOLDING Number of turns in the hold
PAX Number of passengers carried
USER NUMERIC Setup your own numeric field
USER TEXT Setup your own text field
USER BOOLEAN Setup your own Yes-No field
DE-ICING Aircraft was de-iced for takeoff
FUEL Total Fuel on board (kg or lbs)
FUEL PLANNED Planned Fuel Used (trip + taxi)
FUEL USED Fuel Used (insert minus fuel remaining)
TYPE OPERATION Solo, SPIC, Observer, LowVis, FAR 121...
TYPE APPROACH Select Type of Approach
GLIDER LAUNCH Select Type of Glider Launch
DELAY IATA code(s) for delay
SIGN BOX Insert the number of the signature box
SIGN PEN Capture signatures with your phone
CREW PIC Name of the Pilot-in-Command

2nd PILOT Name of the First Officer
3rd PILOT Name of the third pilot (or examiner)
4th PILOT Name of the fourth pilot (extra crew)
CREW LIST Entire Crew List with roles
FLIGHTLOG REMARKS Comments are printed in logbook

INSTRUCTION Type of training (given or received)
JOURNEY LOG Comments are not printed in logbook
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I do not log the Departure and Arrival airfield
 Departure and Arrival airfields are mandatory because we need the airfields to
know the Local Time Zone
User Fields
You can configure PILOTLOG with an additional set of 7 user fields, as follows :
 On the Flights – Config page, you can setup 4 user time fields. Entries may not
exceed Total Block Time.
 On the Flights – Config page, you can setup another 3 user fields, with different
formats ; numeric (max 8 digits), text (max 50 characters) and a boolean
(Yes/No)
 User fields activated on the PC/Mac will automatically show on the mobile device
You should create a new User Field only if you want to :
 Print the contents in a separate column of the paper logbook

 Monitor currency on that field (such as minimum hours)
 Run statistic reports on that field
As such, we recommend to not setup user fields to log cabin crew names, store delay
codes, log fuel numbers or log transatlantic flights. Cabin Crew can be stored in the
Crew List box. Delay codes and Fuel are default available in PILOTLOG. You can further
comment the delay in the Flight Log report. Finally, oceanic crossings are automatically
derived from the airfield coordinates. You can run an Advanced Query on the Query
page to list all ocean or equator crossings.
Here are some samples :
e.g. “I want to log Flight Engineer (FE) or SPO (System Panel Operator) hours”
 Setup a user time field
“I want to log Aerobatic time”
 Setup a user time field, or select the Aerobatic property for the Aircraft on
the Tables – Aircraft page. Read this article in CrewLounge Online
Support :
49
“I want to log SOLO time”
 Do NOT activate a user field for SOLO time, it will NOT print in your logbook.
You will need to select the SOLO tag from the Type of Operations select list.
Read the following article in CrewLounge Online Support :
Online Support How to log SOLO time
“I want to log the number of approaches (e.g. 3 x ILS)”
 Do NOT activate a user field for number of approaches, it will NOT print in
your logbook and on reports.
Select the approach from the Type of Approach list. In case the approach was
flown more than 1 time, select the same tag again ! (e.g. [RNAV] [RNAV] )
“I want to log the Landing Runway”
 Setup the Runway field from the Config page.
“I want to log whether or not I was RHS (right hand seat) pilot”
 Setup the Yes/No field. However, if you want to log RHS time, then you need a
user time field.
“I want to log De-Icing”
 There is already a pre-defined check box for de-icing
“I want to log Low Vis Takeoff (LVTO)”
 Do NOT activate Yes/No field. You will need to select LVP from the list of
Operations for the flight to be tagged as such.
“I want to log the number of passengers”
 There is already a pre-defined field for passengers.
“I want to log Distance Flown”
 Track, Distance and Ground Speed are automatically calculated by PILOTLOG

using airfield coordinates. Do not create an additional User field for this !
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Flight List Color Codes
A color band on the left side of each record indicates the Type of Event and Record
Status. There are different color codes :
Cyan color indicates a historical Flight record where all data is completed.
Purple color indicates a historical Simulator record where all data is completed.
Yellow color indicates a historical Drone record where all data is completed.
Red color indicates a Record (flight / sim / drone) that is not completed (some
data is missing).
Green color indicates a Future Record that is not completed (typically, block
hours are still planned and aircraft registration is unknown).
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Brown color indicates Previous Experience.
Previous experience is logged only from the desktop Tools - Previous
Experience page.
On the desktop, Previous Experience can be viewed only from the Query page. On
the mobile app, press the loupe icon on the Flight List and select Previous
Experience in the Date window.
Logging a flight
You can log over 60 different items on a single flight. Therefore, the best place to start is
the Flights – Config page. Configure the software to your needs.
Online Support How to log Flight Time (PIC, Co-Pilot, Night, Single/Multi-
Pilot, etc)
New flights are logged through the Flight Add/Edit frame on the Home page or the
Flights page. Fill out the boxes and press Save.
The Flight Add/Edit frame can display in 5 different modes :
 Add New Flight

- default mode / empty frame
- add a new flight record to the database
 Return Flight
- automatically suggested by the software after saving a new flight
- automatic flight number recognition must be enabled on the Settings –
Flight Logging page
 View Flight
- double-click on a record in the flight datagrid to display and review the flight
in the Flight Add / Edit frame. The Save and Cancel buttons are disabled
- View mode automatically turns into Edit mode as soon as you make any
changes to the record. The Save / Cancel buttons will then enable.
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 Edit Flight
- edit a record from the database and Save
- all changes are automatically synched to other devices
 Duplicate Flight
- select a record from the flight datagrid and press the Duplicate Flight icon
- edit the boxes and press Save or Cancel
PRO Edition Furthermore, by selecting multiple records in the flight datagrid, the Flight
Add / Edit frame is turns into the Multi-Select frame, allowing you to mass edit all
selected records with a single mouse click. Read more about Mass Editing (page 80).
Logging a Simulator session
In order to log simulator time, you must first create an aircraft on the Tables – Aircraft
page. Set the Type property as “Simulator” and insert the official (or any other)
simulator registration.
Continue with Database Tables – Aircraft (page 37) for more details about adding new
aircraft.
Simulator time is kept separate from aircraft time. Totals on the Home page represent
aircraft time only and do not include simulator time. However, a breakdown of
simulator time is available in the T001 – Total Time report. Press View More… on the
Home page to display this report.
Online Support How to log Simulator
Video Tutorial Video Tutorial VT04
Note : Do not confuse Simulated Instrument time (abbreviated as “Sim.Instr” ) with

“simulator time” or with “simulator instructor” ! Simulated instrument is
hood training and is only to be logged on a real aircraft, not in the simulator.
Read further in this chapter.
Logging a Drone flight
In order to log drone flights, you must first create an aircraft on the Tables – Aircraft
page, and set the Type property as “Drone”. You cannot log Previous Drone experience.
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Crew
Pilot SELF
PILOTLOG requires each flight to be logged with pilot “SELF”. This pilot is hardcoded in
the Pilots table and cannot be deleted or replaced. Do not log the flights with your own
name !
Autoload Pilot Seat
When entering a new flight, pilot SELF will automatically be loaded in the Pilot PIC or 2nd
Pilot name field after inserting the aircraft registration. If autoload for the aircraft is
selected to PIC, pilot SELF is loaded in the Pilot PIC field, etc.
Other Pilots
You can log 4 pilots for each flight. Default only 3 boxes are displayed. Engage the
“Extra Pilot” field from the Flights – Config page.
Usually the first field is used to log the PIC, the second field is used for the co-pilot, the
third field for the instructor or line check pilot. In case of augmented crew, you would
log the Commander’s name in the first field, the Captain in the second field and so on.
As such, the pilot boxes are labeled with Pilot 1, 2, 3 and 4. PILOTLOG does not register
the function of each pilot.
With the "Remind when Pilot personal data is incomplete" checkbox ticked on the
Settings – Flight Logging page, an alert pops-up in case the pilot's e-mail or phone
number is missing. You can then complete the pilot’s profile.
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Flight number & Pairing
Flight Number – Pairing
The flight number field is optional. The flight number prefix for your airline, such as
‘KLM’ or ‘3X’, is automatically added. You can set the prefix on the Settings – App
General page.
Pairing is a series (combination) of flights that are scheduled all together on your flight
roster, often with overnight in outstation. The pairing number is optional and can be
logged manually. If the pairing number is printed on your roster, it is automatically
retrieved by the Airline Interface.
Online Support What is a Pairing
Automatic Flight Number recognition
PILOTLOG recognizes flight numbers, based on the default format that you have
entered on the Settings – Flight Logging page. The software automatically populates
the departure and arrival airfields when the flight number is recognized.
Flight numbers often change with a new season and with the sector or aircraft model
you fly. For that reason, PILOTLOG does not store any list with all company routes.
Instead, the software searches the database for any identical or similar flight number as
soon as you hit the {Tab} key after entering the flight number.
Automatic Return Flight
When a new flight record is logged, PILOTLOG can suggest the next flight route.
When a return flight is created, flight crew and aircraft registration are duplicated, while
airfields and task distribution are reversed. The flight number is automatically increased
by 1 digit or 1 character.
e.g. JAF523 becomes JAF524

AF11K turns into AF11L
Return flight logic is also available in the mobile apps. Long tap any record in the
FLIGHTS list to pop-up a sub-menu and select “Edit / Edit (paste) / Return Flight”.
Continue with Mobile - Flight Edit (page 158) for more details.
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Departure and Arrival airfields
Enter the airport code and press the {Tab} key to search the database for the airfield.
The airport code must be 3 or 4 characters long. You can enter the ICAO, IATA, FAA or
any other code, including codes you have added yourself to the database.
IATA, FAA and ICAO codes can be used all mixed. PILOTLOG automatically turns your
entry into IATA or ICAO mode according to your preferences on the Settings – App
General page.
If the airfield code cannot be found in the airfields database, your entry turns into red
color. The airfield name field remains blank.
If the airfield code is found, but you have never flown into that airfield before, both the
airfield code and the airfield name color red. This is an alert for possible typo errors,
e.g. you wanted to log LAX (Los Angeles), but you accidentally entered LAY (an airfield in
South Africa)…
Logging by ROUTE
Each flight must be recorded from A to B. PILOTLOG does not allow a route be inserted
with a single entry, such as JFK-MIA-IAD-JFK. This sample route must be recorded in
three database records JFK-MIA, MIA-IAD and IAD-JFK.
While route logging is time saving, it substantially increases the risk of making entry
errors. Furthermore, a lot of knowhow remains stuck in your database and cannot be
deployed to reports and statistics…
Logging each flight as a separate record from A to B, enables PILOTLOG to validating

your entry. The software will detect invalid entries, such as 4.0 hours for a flight from
JFK to MIA (you will get a message “the average flight time on this route is 3.0 hours”) or
2.0 hours (you get a warning that “your average ground speed is too high”)…
Also, the airfield colors red in case you accidentally enter a code for an airfield where
you have never been before…
Logging by ROUTE doesn’t reveal these kinds of errors and it does not allow for analytics
on average flight time between two airfields, average fuel consumption or passenger
load for a specific sector.
Logging each flight leg as a separate record may seem cumbersome. PILOTLOG offers
many built-in features to facilitate your entries, such as automatic flight number
recognition, automatic return / triangular flight suggestion and automatic flight roster
import from over 250 airlines worldwide…
Route logging for Helicopters is also available on the mobile application. (Released on
v5.1)
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Adding a new airfield
PILOTLOG comes with a 40,000 airfields database. If needed, you can add new
airfields.
Continue with Database Tables – Airfield (page 30) for more details about adding new
airfields.
Outfield landing
Helicopter, glider and ballooning pilots often land outfield. You need to create an
“airfield” for that, either a new airfield for each landing spot, or a common name, like
“outfield”.
Online Support How to log Outfield Landings or landing on a Private Strip
Continue with Database Tables – Airfield (page 30) for more details about adding new
airfields.
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Block Hours
Scheduled Off-/On-Block hours
Planned block hours are usually automatically logged by the Airline Interface. Hours
are displayed on the designated STD (Scheduled Time of Departure) and STA
(Scheduled Time of Arrival) fields.
These fields can be activated on the Flight Configuration page.
Actual Off-/On-Block hours
Off- and On-Block hours are mandatory, unless you check the box “I do not log Off- / On-
Block hours” on the Settings – Flight Logging page. Block hours can be logged in UTC,
Base Time or Local Time. Read more about Time Modes (page 25).
Total Block time is automatically calculated when block hours are inserted. Total Time
can be overridden (reduced), if needed. Do not modify (reduce) total time for long haul
flights with augmented crew. Instead, use Relief Time (page 62).
Total time is automatically copied to other boxes (PIC, Co-Pilot time,

Instructor/Examiner, IFR, cross-country, etc) according the autoload settings for the
active aircraft registration. Read more about Autoload (page 66).
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Takeoff / Landing hours
Takeoff and Landing hours are optional but is readily available when you enter a flight
on the Flights page. Takeoff and Landing hours must be inserted in the same Time
Mode as Block Hours, either UTC, Base Time or Local Time.
Takeoff and Landing Hours appear together with the scheduled and actual block hours.
Air Time is calculated automatically and cannot be edited. Air Time is printed in several
reports, such as R018-R019.
Check-In/Out - Duty Time
Check-In/Out Times
Check-In/Out times are separately logged from the flight itself. This gives you the
flexibility to enter the accurate sign-in/out times for proper accounting and calculation.
Duty Time Limits
PILOTLOG monitors your duty time. Create the rules on the Tables – Flight & Duty
Limits page and monitor your actual duty hours on the Limits page.
Detailed Duty Time calculations are displayed on the supplementary Flight Hours
frame. Click the arrow icon on the left side of the Block Hours to display the
supplementary Flight Hours frame.
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Pilot Function time
Function time covers your role on the flight, such as Pilot-in-Command, Co-Pilot or
Instructor.
PILOTLOG comes with 7 pre-coded fields to log Pilot Function time. Should you require
more function time fields, such as Navigator (N1), System Panel Operator (SPO) or Flight
Engineer (FE/E1), you can setup additional user time fields on the Flights – Config page.
You can log multiple function times on a single flight. This is the case when you perform
multiple roles simultaneously, such as PIC and Instructor. Or, you may act different roles
one-after-the-other, typically on longer flights with augmented crew, where you take-off
as Co-Pilot in the right seat and act as PIC in the left seat in cruise. PILOTLOG verifies
that the sum of all logged function times equals total block time.
Continue with Autoload Function and Condition time (page 66) for guidelines how to
configure PILOTLOG for automatic loading of pilot function time.
PIC, PICus, SPIC
PIC Under Supervision ( PICus – P1 U/S ) can be logged when conducting command
tasks, in the left or the right seat, under supervision of a line training captain or
instructor, towards meeting the license requirements of becoming a captain yourself.
Student Pilot-In-Command ( SPIC ) can be logged by student pilots on an integrated

CPL/IR course when undertaking an I/F flight with an instructor. The instructor may only
observe the pilot and not take control of the aircraft. In case the instructor takes
control, flight time must be logged as DUAL !
There is no separate field to log SPIC. SPIC time must be logged in the PIC field.
Additionally, select "SPIC" from the list on the Operations field. With the “SPIC” note
inserted, PILOTLOG automatically prints “SPIC” in the Holder’s Operating Capacity
column of your paper logbook and on official forms, such as F006 (UK ).
Online Support How to log SPIC / PICus
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SIC, First Officer, Second Officer
Second-In-Command ( SIC ), First Officer ( F/O ), Second Officer ( S/O ) and Safety
First Officer ( SFO ) are all logged in the Co-Pilot ( COP ) time field.
If you prefer to split Second Officer time from First Officer time, you can either setup a
User Time field on the Flights - Config page, or you can drop a note in the Remarks text
field.
SOLO
SOLO time is PIC time and must therefore be logged in the PIC field. There is no
separate field for SOLO time and you should certainly not create a SOLO user definable
field !
PIC time on a single pilot aircraft is automatically considered as SOLO when SOLO is
selected from the Type of Operations.
You can use the hardcoded “Solo” checkbox on the Query page to list all SOLO flights
with a single click. The SOLO criterion is also available from the Query – Advanced
Query page.
Online Support How to log SOLO time
Dual
Dual ( P/UT ) time is any flight time under instruction for the purpose of obtaining a
license or type rating, or for conversion to an aircraft type within the same or another
type rating group or aircraft class.
All hours logged in the Dual time field are considered Dual Received. However in case
you simultaneously log hours in the Instructor time field, Dual time is taken as Dual
Given.
Typically pilots flying EASA / ICAO shall log PIC or DUAL time, while FAR regulations allow
PIC and DUAL time being logged simultaneously. The latter triggers a warning in
PILOTLOG. FAA pilots can disregard and bypass that message.
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Instructor / Examiner
Enable the Instructor / Examiner column from the Flights - Config page.
There is no field for "Instruction Received". Instructor time should therefore only be
logged by instructors and is always considered “Instruction Given”.
Instructor time can also be logged for simulator training. Hours logged in the SIM are
kept separate from aircraft instruction and is therefore not printed in most paper
logbooks.
Cruise Relief Pilot
A cruise relief pilot shall log :
 PIC time when he/she occupies a pilot’s seat as relief for the designated
commander
 Co-Pilot time when he/she occupies a pilot’s seat as relief for the co-pilot
 PICUS time when he/she occupies a pilot’s seat and acts as pilot in command
under the supervision of the designated commander or his relief
The Cruise Relief Pilot (also known as “COCO”) may not log any periods during which
he/she does not occupy a pilot seat on the flight deck. Those hours shall be logged as
Relief time (read as Rest time) in PILOTLOG.
Depending on your local aviation authorities, Relief time may be included or must be
deducted from Total Flight Time. In the latter case, select the “Deduct Relief Time from
Total Time” checkbox on the Settings – Flight Logging page.
e.g. - Flight from A (depart at 06:00 UTC) to B (arrive at 18:00 UTC)

- You are the co-pilot on this flight
- You sit 5 hours in right seat, 3 hours in left seat and 4 hours of sleep
 Log as : Total Block 12.0

PIC 3.0
Co-Pilot 5.0
Relief 4.0
 Notice that total time is not modified, but matches OUT-IN hours !
Press the {Insert} key to automatically calculate Relief time, that is Total Time minus PIC,
Co-Pilot or Dual logged. In the above listed sample, the {Insert} key returns “4.0”.
Online Support How to log Relief Pilot / Supernumerary
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Observer, Supernumerary Pilot, Line Operations Safety Auditor
Observer (OBS), Supernumerary (SNY) and Line Operations Safety Auditor (LOSA)
are pilot functions on the flight deck, as part of the active crew but with no flying duties
assigned.
Do not log OBS / SNY when you act as safety pilot supervising a co-pilot under training.
These hours should be logged as Safety Officer (SFO).
You can select these functions from the Type of Operations dropdown list. The code is
then printed in logbooks that have the Holder’s Operating Capacity column. You can
also run advanced queries on the database to filter these codes.
Deadhead (DH / PAX) is any pilot travelling as non-active crew on a flight (or ground
transport). PILOTLOG is a logbook to record your own flights as pilot, and so we do not
expect you to log these flights in the database.
If you want to record deadhead flights in your logbook, you may log all details, such as
the Departure/Arrival airfields and the Off-/On-Block hours, but all hours (Total, Function
and Condition Time) must be left zero.
Type of Operation
Type or Operations are added as "tag" to your flights. You can select one or multiple
tags from the following list.
ATPL Airline Transport Pilot License
CARGO Cargo Load

CHECK Flight / Simulator Check
CHECK/MY Flight / Simulator Check (my own)
CPL Commercial Pilot License
FAR 107 Small Unmanned Aircraft
FAR 117 Flight / Duty time limitations and rest (for Flight Crew)
FAR 121 Scheduled air carrier (airliners)
FAR 133 External load operations (Helicopter)
FAR 135 Commuter and On-Demand operations (max 30 seats)
FAR 141 Pilot Training (as per FAA standards)
Public Charter air transportation of passengers (in interstate or
FAR 380
foreign air transportation)
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Certification for all pilots, flight instructors and ground
FAR 61
instructors
Certification for flight crew other than pilots (flight engineer,
FAR 63
navigator, etc)
FAR 91 Non-commercial flight (with small aircraft)
FERRY Ferry Flight
FIRE Fire Fighting
HEMS Helicopter Emergency Medical Services
HOIST Rescue Hoist
Acting as Line Operations Safety Auditer (not part of the active
LOSA
Crew)
LOW Low Level
LVP Low Visibility Procedures
MAINT Maintenance Flight
MCC Multi Crew Course
MOUNT Mountains (1800 meters / 6000 feet)
OBS Acting as Observer on flight deck (not part of the active Crew)
OFFSHORE Offshore (oil rigs, ships, etc)
P2X Second Officer - Cruise Relief
PPL Private Pilot License
PRIVATE Privately operated flight
RHS Right Hand Seat flying
SFO Acting as Safety Pilot on flight deck (part of the active Crew)
SNY Supernumerary Pilot
SOLO PIC under ground supervision
SPIC Student Pilot-In-Command
WINCH Cargo Winch
You cannot add any codes to this list yourself. Should you require any other codes, just
tell us about it and we may add them for you.
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Condition time
Condition time covers the condition in which the flight was conducted, such as IFR, IMC
or Night.
PILOTLOG comes with 5 pre-coded fields to log condition time :
IFR Actual Instrument (IMC)

Night Simulated Instrument (Hood)
Cross-Country
Should you require more time fields, such as Sling & Winch (S&W) or Night Vision
Goggles (NVG), you can setup additional user time fields on the Flights – Config page.
Continue with Autoload Function and Condition time (page 66) for guidelines how to
configure PILOTLOG for automatic loading of condition time.
IFR, Actual Instrument, Simulated Instrument
Instrument Flight Rules (IFR) time should be logged for any flight that is not planned
as VFR. IFR time is logged for the entire flight, unless you cancel IFR with ATC and you
continue the flight under VFR. IFR time continues when you obtain clearance for a
“visual approach” ! VFR is not logged in PILOTLOG, but is automatically calculated from
Total Time minus IFR time.
Actual Instrument time (Act.Instr) should be logged – typically FAR – for any portion
of the flight in real Instrument Meteorological Conditions (IMC). You can configure
PILOTLOG to automatically log Actual Instrument time for a certain percentage % of total
time. See further…
Simulated Instrument time (Sim.Instr) should be logged – typically FAR – for any
portion of the flight where instrument flying training is received, either in IMC or VMC.
Simulated Instrument time, also known as Hood time, is logged on a real aircraft, not in
the simulator !
Note : Do not confuse “Sim.Instr” with “simulator time” or with “simulator

instructor” !
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Autoloading Function and Condition time
Configuration
Pilot Function time (PIC, Co-Pilot, Instructor, …) and Flight Condition time (IFR, Night,
Actual Instrument,…) can be automatically loaded with Total block time.
Autoload is a two-step configuration :
 on the Flights – Config page, select the time fields that you want to log with
PILOTLOG. Your selections will enable / disable (that is display / hide) the
associated time fields on the Flights page of the desktop software.
 on the Tables – Aircraft page, edit the aircraft registration and select the default
function time and desired flight condition times for autoload. This enables the
Autoload function when manually adding new records on the Flights page or
automatically through the Airline Interface.
The idea behind the two-step configuration is to enable (display) time fields on the
Flights page, while some fields are not required for some aircraft models you fly. For
instance, an airline pilot flying glider in the weekend can configure PILOTLOG to
autoload the Co-Pilot or IFR time field for a flight on the Airbus, but requires PIC time
autoload when flying gliders.
As such, autoload must be configured for each and every aircraft registration. You can
use the Multi-Select function to mass edit all aircraft in a single click.
Video Tutorial This online Video Tutorial VT07 explains how to configure
PILOTLOG for time autoload.
Online Support How to auto-load Function & Condition Time
Online Support How to mass edit records using Multi-Select
On the desktop, the autoload function will trigger when you modify the Block Hours or
Total Time.
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Automatic Night Time Calculation
PRO Edition When enabled from the Settings – Flight Logging page, night time is
calculated automatically after inserting the departure/arrival airfields and the Off-/On-
Block hours.
Night time is calculated from Sunset to Sunrise, corrected for equation-of-time. You can
add an extra 10 minute or 30 minute margin on the Settings – Flight Logging page.
Most countries apply the “6 degrees civil twilight rule” (= 30 minutes) –
http://en.wikipedia.org/wiki/twilight
Night time is calculated along a rhumb line (loxodromic) route, which may somewhat
deviate from your real route, especially when flying over polar regions, such as a flight
from Dubai to Los Angeles. PILOTLOG calculates your ground speed along the route,
based on a fixed
10 minute taxi-out and 5 minute taxi-in time. There are no additional corrections for
airport elevation or airplane cruising level.
Night time cannot be calculated if geographic coordinated for the departure or arrival
airfield are missing. On the desktop, the “night :” label turns red to indicate an issue
with automatic calculation. Insert the missing coordinates on the Tables – Airfields
page.
Takeoff Day/Night and Landing Day/Night are automatically included when you act as PF
(Pilot Flying), unless you tick the checkbox “Do not suggest T/O-Ldg Day / Night” on the
Some aviation authorities, typically Brasil, consider night time as any flight time between
Fixed Hours , regardless of any daylight or sunset… The hours “from” and “until” are
considered UTC or BASE. This function should only be used with PILOTLOG running in
UTC Time mode or Base Time mode. If you run PILOTLOG in Local Time mode, night
time is invalid when you cross time zones.
You can configure PILOTLOG to calculate both night time logics simultaneously. Since
there is only 1 dedicated night time field, PILOTLOG automatically activates an additional
user time field with caption “FH-Night” to store the night time according to fixed hours.
In this scenario, TO and LDG are calculated in accordance with geographic night time
calculations.
Cross-Country
Cross-Country (also shortened to “XC” ) time can be logged for any flight from A to B
covering a distance of 50 NM or more (aeroplanes) / 25 NM or more (rotorcraft).
With automatic XC calculation enabled on the Settings – Flight Logging page, PILOTLOG
calculates the distance between the departure and the arrival airfields and drops Total
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Time in the XC time field, with cross-country autoload enabled for the given aircraft
registration.
For the XC autoload function to work properly, all of the following conditions must be
met :
1) XC time must be enabled on the Flights – Config page (this displays the field on
the main desktop Home / Flights page)
2) Auto load XC must be enabled on the Settings – Flight Logging page (this
enables automatic calculation)
3) Cross-Country time must be selected on the Tables - Aircraft page for the
selected aircraft registration (this allows you to enable XC time for certain
aircraft and not for others)
4) Great Circle Distance between airfield A and B must be more than 50 NM (25 NM
rotor) (hence, the autoload function will not work for local flights from A back to
A)
Should you find out that Cross-Country time was not properly logged for flight records
already in the database, you can use the Multi-Select function to mass edit the records
and have PILOTLOG recalculate XC time. Read more about Mass Editing (page 80).
Actual Instrument
Typically, you would log actual instrument time (flight under IMC) for only a portion of
the flight. You can manually log actual instrument time on the desktop and on the
mobile. Or, you can setup PILOTLOG to automatically log a percentage % of total (block)
time.
Insert the percentage % value on the Settings – Flight Logging page and enable
automatic logging on the Tables – Aircraft page. Use the Multi-Select function to
mass edit aircraft. Read more about Mass Editing (page 80).
The percentage % cannot be set to zero. To disable automatic logging, you need to de-
select the auto load function for this particular aircraft or for all aircraft on the Tables –
Aircraft page.
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Other Time and Data fields
PILOTLOG records more than 60 different properties on a single flight entry.

Nevertheless, you may require additional fields for special operations, such as Search-
and-Rescue (SAR), Maritime operations, etc.
You can setup 4 additional TIME fields. You can additionally setup 3 DATA fields. Read
more how to setup User Fields (page 49).
Track and Distance
Flight Logging
Track, Distance and Ground Speed are automatically calculated for your flight based on
airfield geographical coordinates. There is no need to setup a User Field for these
properties.
Navigation
You can additionally obtain Track and Distance between any two points from the
Navigation page.
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Aircraft time
Aircraft properties
Aircraft time, such as single-pilot / multi-pilot, single-engine / multi-engine or land / sea,

is taken straight from the aircraft properties. You do not need to log these hours,
PILOTLOG takes the Aircraft Registration and Total Time of the flight to calculate Aircraft
Time.
Aircraft time is further divided into classes, such as Aeroplane (fixed wing), Rotorcraft
(gyro, helicopter), Lighter-than-Air (Balloon), Glider (including motordriven TMG) and
Ultralight.
Logging Multi-Pilot time on a Single-Pilot Aircraft
Some commuter companies schedule flights with two pilots on an aircraft that is factory-
default rated single-pilot. In this case you can set the aircraft to multi-pilot.
Should you operate the same aircraft registration both as single-pilot and on some
flights as multi-pilot, you need to duplicate the aircraft registration. Read more in the
following online solution in CrewLounge Online Support :
Online Support How to log Multi-Pilot time on a Single-Pilot aircraft
Aerobatics
By selecting the Aerobatic property checkbox, all flights logged on that aircraft
registration are logged as aerobatic aircraft time. It will also print in the Aerobatic
column for paper logbooks that have that column.
Should you not want all flights with this aircraft be logged as aerobatic, you can either
duplicate the aircraft registration, as explained in Duplicate same Aircraft
Registration (page 39).
You would then log all aerobatic flights on e.g. G-EEHN(aero) and log cross-country
flights on G-EEHN. The entire flight is then logged as aerobatics or as no aerobatics.
If only a portion of the flight must be logged as aerobatic and the remaining part as non-
aerobatic, you need to clear the Aerobatic property for the aircraft and set-up an
additional User Time field “Aerobatic” on the Flights – Config page.
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Task Distribution PF / PM
PF / PM (PNF)
In multi-pilot operation, one pilot shall be the Pilot Flying (PF) while the other pilot
becomes the Pilot Monitoring (PM), also known as Pilot Non-Flying (PNF). PILOTLOG
uses PF and PM for Task distribution.
The task checkbox on the Flight Add / Edit page is locked to PF when the aircraft is
Single Pilot.
Automatic Task logging
You can configure the software for automatic Task logging from the Settings – Flight
Logging page, as shown here :
Mass Editing
You can use the Multi-Select function to mass edit records in order to modify or reset
the Task. Read more about Mass Editing (page 80).
Autoland
There is no mandatory link between Task and Autoland. You can log Autoland as PF or
PM.
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Type of Approach
Approach & Landing
Similar to Type of Operation, you can select Type of Approach as a "tag" on our flights.
Select any number of approach or landing types on each flight record.
Rotorcraft pilots can select type of landing, such as landing on oil rig or glacier.
In case you performed multiple approaches (e.g. during circuit training), you can select
that approach multiple times from the list. (e.g. [ILS] [ILS] [ILS] )
[GO-AROUND] can also be selected.
Autoland
There is an additional field to log Autoland. Press the {Insert} key to populate the field
with “1” or type any other numeric value.
The paper logbook shows “A” next to the number of landings when autoland was logged
on a flight.
Type of Glider Launch
Launch
For glider aircraft, the “Type Of Approach” box is replaced with “Type Of Launch”. You
can choose 5 different launch types :
 Aerotow
 Bungee
 Car tow
 Self launch
 Winch
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Takeoff Day/Night, Landing Day/Night
Night time
With the Night time function turned ON, PILOTLOG automatically calculates Takeoff and
Landing are during Day time or Night time. There are 4 fields :
 TO Day - Takeoff Day

 TO Night - Takeoff Night
 LDG Day - Landing Day
 LDG Night - Landing Night
There is an additional field for Autoland, however that field is not linked with these
fields.
This function requires that automatic Night Time calculation is enabled on the
PILOTLOG logs 1 takeoff and 1 landing in the appropriate fields, when Task is set “PF”.
The TO / LDG fields remain blank when Task is logged as “PM”, unless you select “Do not
link T/O-LDG with the task PF/PM” on the Settings – Flight Logging page, in which case
the fields will always be populated regardless of task PF/PM.
Mass Editing
Should you find out that TO and LDG are not properly logged, you can use the Multi-
Select function to mass edit the records. Take it in 2 steps :
- first run Multi-Select to reset the Task (e.g. Alternate PF/PM)

- next run Multi-Select again and “Recalculate Night Time, including TO/LDG”
Read more about Mass Editing (page 80).
Printing the Logbook
TO and LDG are automatically printed in the paper logbook, if such columns are
available in the selected Logbook format.
Totals at the bottom are printed automatically, unless the checkbox “Print Totals for TO /
LDG” is cleared on the Logbook – Logbook Format page.
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Fuel
Total Fuel & Fuel Used
You can log Total Fuel and Fuel Used with PILOTLOG.
e.g. Flight from Mexico to Germany Total Fuel 62.000 KG

Fuel used 55.000 KG
WARNING!
Do not use PILOTLOG fuel data for flight planning

or in-flight reference !
Should you prefer to log “remaining fuel”, you can simply insert a negative value in the
Fuel Used field. PILOTLOG will then do the math for you and turn you entry into Fuel
Used, as follows :
e.g. Local Flight at small grass strip Total Fuel 500 LBS
Fuel Used -190
PILOTLOG turns that into Fuel Used 310 LBS
This option was added for all pilots born after the landing on the moon - mental
arithmetic without the use of a smart-phone appears to be problematic for this
generation 
Fuel Unit
The unit (kilogram KG or pounds LBS) is set on the Settings – Flight Logging page.
This unit is valid for ALL aircraft and all reports.
Fuel Plan
You can use the Fuel Plan field where you can choose for Planned Total Fuel or Planned
Trip Fuel. You can activate the filed on the Flights – Config page.
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Passengers
Passenger Load
You can log the number carried on your flight.
Insert the maximum seat capacity on the Tables - Aircraft Edit page. PILOTLOG accepts
an overload of maximum 10% for infants that do not have their own seat.
Should your airline periodically reconfigure the aircraft from passengers-only to cargo,
you can duplicate the aircraft registration, as follows :
Boeing 737-300 149 seats OO-SYB

68 seats + cargo OO-SYB(cargo)
Continue with Duplicate use of the same Aircraft Registration (page 39).
Delay
Delay Code
PILOTLOG comes with the official IATA delay code list. You cannot edit or modify the list
with company codes.
You can log a multiple delay codes on a flight. More codes will be added in future
updates of the software.
Delay Time
There is no need to log the amount of delay time. Delay Time is calculated automatically
from the Scheduled Time of Departure (STD) to Actual Time of Departure (ATD).
The planned Off-Block time (STD) is automatically recorded when you use the Airline
Interface. You can view and modify planned block hours by clicking the arrow icon on
the left side of the Block hours in the Flight Add / Edit frame.
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De-Icing
Tick the De-Ice checkbox in case the aircraft was being de-iced prior flight.
Remarks, Instruction, Flight Log Report
Taking Notes on your Flight
You can record private notes on the flight in the following 3 text fields :
Instruction Remarks Flight Log

Purpose Instruction given Important Additional notes
or received notes or cabin crew
Printed in the
Optional (*) Always Never
PDF logbook
(*) Engage this option from the Logbook – Logbook Columns page.
Here are a few samples :
 Use the Remarks field for special markers, such as “Raised Safety Report #236”,
“Return to gate”, “Diversion to LAX”, etc
 Use the Instruction field to log training given or training received, such as
“ETOPS Line Training”, “Recurrent Simulator 2012”, "Proficiency Check", etc
 Use the Flight Log Report field to store routine events on the flight, comments
on the delay, reason for additional fuel, cabin crew names, unruly passengers,
weather, etc
Online Support Difference between Instruction, Remarks and Flight

Report ?
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Endorsements
Introduction
A challenge when switching to an electronic logbook is capturing signatures. As the

logbook is not yet printed straight after completion of the check-ride, the instructor
cannot sign-off in the Remarks & Endorsements column.
PILOTLOG comes with two solutions :
 have the instructor sign-off the Endorsement Sheet, or

 capture the instructor’s signature on your mobile phone / ENT Edition
tablet
Note : The date of the signature must coincide with the date of the flight. As
such, PILOTLOG captures only 1 signature per calendar day.
Endorsement Sheet ALL Editions
How it works
The instructor shall no longer sign-off in the Remarks & Endorsements column, but on a
separate Endorsement Sheet. This sheet contains numbered boxes. The number in
which the instructor has signed-off is then printed in the Remarks & Endorsements
column next to the flight or simulator.
Continue as follows ;
1- Print the empty Endorsement sheet from the Logbook – Print Logbook page.
The size of the sheet is automatically adjusted to the size of the selected logbook
format. If desired, you can print the sheet on self-adhesive labels and paste it
somewhere at the back of the logbook.
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2- When a flight or simulator check needs to be signed off, have the instructor or
check pilot sign-off the next available box.
3- Insert the number (here, in the sample “2”) in the “Sign Box” field on the Add
New Flight frame (desktop) or the Flight Add page (mobile app).
4- When the logbook is printed, the number appears encircled in the Remarks &
Endorsements column as a reference to the Endorsement Sheet, which you have
pasted in the back of your paper logbook.
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Electronic Signatures ENT Edition
Capturing
Grab the instructor’s signature with your mobile phone or tablet. The Signature page in
the mobile app can be accessed from the Flight Add page or straight from the Main
Menu.
To avoid misuse, signatures are saved to the cloud and is associated to the flight which it
is assigned to by a specific flight code generated in the background.
The image is transferred from the mobile device to the PC/Mac on the first sync with
CrewLounge CLOUD.
View & Printing
Images can be reviewed with the desktop by pressing the Signature icon :
Endorsement signatures are automatically printed in the logbook, provided the

Endorsement checkbox is selected on the Logbook – Logbook Columns page.
Depending on the selected format and the quality of the images, the signatures may
print kind of small.
Signatures are also printed on the Simulator Record Sheet, available from the Logbook
– Print Logbook page.
Signatures
Endorsement Signatures are stored on CrewLounge CLOUD
ENT Edition You are limited to 300 images (*).
(*) pilot pictures, endorsement signatures, expense notes, any other uploaded files
ENT+ EditionEnterprise+ users can store an unlimited number of images on

CrewLounge CLOUD !
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Mass Editing
Introduction
You can mass edit records from the database by using the Multi-Select function
on the following pages :
 on the Flights and Query page, you can mass edit flight records
 on the Tables page, you can mass edit airfields, aircraft and pilots
All changes are automatically synched with the database on other PC/Mac and mobile
devices.
Multi-Select is a somewhat hidden function. On the Flights and Query page, you need
to grab multiple records from the datagrid for the Multi-Select function to appear. The
following on-line solution from CrewLounge Online Support shows how to grab the
records and use the Multi-Select function :
Online Support How to mass edit records using Multi-Select
Editing multiple Flights
Mass Edit Flights
Here are the features you can accomplish through mass editing on the Flights page :
 modify aircraft registration

 modify, add pilots, or swap pilot seats
 clear the flight number or pairing number
 modify airfields
 modify total time, any function time (PIC, SIC, …) or condition time (Night, XC, …)
 clear times, or set the time to a certain percentage of total time
 transfer time from one field to another (e.g. move SIC time to PICus field)
 modify Takeoff, Landing, Holding, Autoland, etc
 modify Task (PF / PM)
 modify, transfer or delete Remarks
 modify or clear type of approach
 recalculate cross-country time
 recalculate pilot relief time
 recalculate night time, including TO and LDG
 mass-delete records
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Recalculate Cross-Country Time
This feature Recalculates XC time as follows :
 XC time is set equal to Total Block Time, for all flights with a great circle distance
between the departure and arrival airfield equal to or more than 50 NM
(aeroplanes) – 25 NM (rotorcraft)
 XC time is set to zero, for all other flights, including local flights that land at the
airfield of departure
Read more about Cross-Country Time (page 67).
Editing multiple Airfields
Edit the Departure or Arrival airfield for a number of Flights
Use the Multi-Select function on the Flights page to mass edit flight records and
modifying airfields.
Edit properties of multiple Airfields
Multi-Select the pilots from the Tables – Airfields datagrid. Next, press the Edit button
below the table to display the Airfields Mass Edit page. This page offers a limited
number of editing features.
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Editing multiple Pilots
Edit Pilots for a number of Flights
modifying pilots.
Edit properties of multiple Pilots
Multi-Select the pilots from the Tables – Pilots datagrid. Next, press the Edit button
below the table to display the Pilot Mass Edit page. The layout is different from the
Tables – Pilot Edit page.
Pilot names can be altered as follows :
 UPPERCASE e.g. PETER BRANDSON

 lowercase peter brandson
 Title Case Peter Brandson
 PARTIAL Case PETER Brandson (usually BRANDSON Peter)
 Partial CASE Peter BRANDSON
“Swapping” First and Last name is no exact science. Pilot “John Vanden Berghe” is
turned into “Vanden Berghe John”. However pilot “Van den Berghe John” ends up as
“den Berghe John Van” which is probably not what you wanted.
Press the De-Activate button to mass de-active all selected pilots. This feature can be
used when YOU change to another company.
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Editing multiple Aircraft
Edit the Aircraft Registration for a number of Flights
modifying aircraft.
Edit properties of multiple Aircraft
Multi-Select the pilots from the Tables – Aircraft datagrid. Next, press the Edit button
below the table to display the Aircraft Mass Edit page. The layout is slightly different
from the Tables – Aircraft Edit page.
Aircraft registrations can be altered as follows :
 Clear hyphen e.g. N-118PK  N118PK

 Insert hyphen D32AB  D-32AB
PHTUI  PH-TUI
Pay attention to the checkboxes, these are displayed in 4 different layouts :
In the above screenshot ;
 ALL aircraft have this box ticked

 ALL aircraft have this box not ticked
 SOME aircraft have this box ticked and SOME not
 this checkbox is disabled and not available at this moment
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Airline Interface
Online / Offline / EFB
Introduction
PILOTLOG imports flight data from 400 airlines worldwide, which are using more than
90 different crew rostering and EFB systems...
The interfaces are fragile. Any change on the airline’s website,

any change in the layout of the published roster or any new
codes published on your roster may render the interface
inoperative. Our team is continuously updating the interfaces
for more than 400 airlines, day in, day out!
Video Tutorial This online Video Tutorial VT05 is a basic introduction to

using the Airline Interface.
PILOTLOG is a logbook application. Hence, PILOTLOG imports flight and simulator

records as well flight duty period.
Some crew rostering systems show only planned data, with or without crew names.
While other systems are updated with actual block hours and aircraft registration.
PILOTLOG imports both Planned rosters and Historical data. The latter includes pilot
names, actual block hours, aircraft registration, task (PF / PNF-PM) and low visibility
approach, whatever data is available through the crew rostering system used by your
company.
Records imported through the Airline Interface will therefore color either green or red
(indicating that some data is missing, such as actual block hours or aircraft registration)
or cyan (flights) / purple (sim). Read more about Flight List Color Codes (page51).
PILOTLOG has 3 types of airline interfaces ;
 the off-line File Interface

 the on-line Web Interface
 the email EFB interface
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How to get started
On the Settings – Airline Interface page :
- select your company from the dropdown list

- select the default function “Log Hours as :”
“PICus when PF” imports flight hours as PICus time when you are PF for
the sector, and as Co-Pilot time when PM. However, this is only useful
for interfaces that import achieved hours and that come with task
PF/PM data. Most interfaces do not have task data available, in which
case the software uses the default Task option that you have selected
on the Settings - Flight Logging page.
On the Settings – Other Settings page :
- fill-out the Airline Company (e.g. “Bangkok Airways”, “Lufthansa”)

- fill-out the Flight Number Prefix (e.g. “AF” for Air France or “EK” for Emirates)
On the Tables - Pilots page :
- select and edit pilot “SELF”

- enter your employee ID (e.g. 3-letter code “PBN” or your numeric ID “48357”)
File Interface (off-line)
For a number of airlines, PILOTLOG does not have a direct automatic download. These
interfaces work off-line, as follows :
1. Manually download your roster from the company's website

2. Save the roster file(s) on your computer (choose some dedicated folder)
3. On the Airline page press the Browse button (desktop) – Share With (mobile)
4. Press the Start Import / CONVERT button
Web Interface (online)
Most companies provide the crew with an online crew web portal. The PILOTLOG
online web interface accesses (crawling) the portal and retrieves your flight roster.
PILOTLOG connects to the crew portal by using your personal login credentials. The
mobile app downloads a copy of your roster to your phone. The roster is then uploaded
to the CrewLounge CLOUD API Server for data parsing.
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Your flight data is stored in the cloud database, from where it all synchs to all devices
(desktop and mobile) that you use PILOTLOG with.
ENT Edition The online interface is only available through the mobile devices (phone,
tablet) and no longer from the desktop. Pilots that are on the PRO (Professional) plan
cannot record flights through to the mobile apps, however they can still use the mobile
app to download the roster.
1. Make sure you have good internet access

2. On the Settings - Airline page, fill-out the boxes with your login credentials
3. For Historical data, select the proper Date period
4. Select the Slow Connectivity checkbox
Use the “Slow Connectivity” checkbox when your internet connection is

slow, or when the airline server is slow. With the Slow Connectivity
checkbox selected, the time-out delay is increased from 20 to 60 seconds.
This feature does not slow down the interface itself, it will only extend the
time-out at which the interface reports a connection problem.
EFB Interface
More and more airlines introduce the EFB (Electronic Flight Bag) with a Voyage Report /
Journey Log / Flight Record feature. Pilots must complete the document, typically
actual block hours, fuel uplift, number of passengers and delay codes.
Often you receive a copy of the EFB report via email. You can then forward that email to
the CrewLounge EFB Mail Inbox. The emails are processed every 10 to 15 minutes and
all data automatically syncs to your logbook!
You can enable auto-forwarding of all emails.
Continue online with the following solution from CrewLounge Online Support :
Online Support Airline EFB
PILOTLOG imports EFB records from various airlines. If your airline is not listed, contact
us to build an import function.
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Roster TimeZones
Time Zone conversion
Depending on the system used by your airline, your roster can be published in UTC time,
Base Time, or Local Time at the airfield of departure and the airfield of arrival… Read
more about Time Modes (page 25).
On the other hand, you can run the software either in UTC time, Base Time, Local Time
airfield, or in any selected timezone of your choice… Verify your selection on the
Settings – Flight Logging page prior to importing roster files !
PILOTLOG handles all possible combinations. If the roster is printed in UTC, but you run
PILOTLOG in Home Base time, the hours from the roster are automatically converted
into the correct time mode. Unfortunately, Time Zones and especially DST rules are no
exact math. Rules often change for economic, political and religious reasons. The Airline
interface wizard monitors time zone conversion and notifies you when a conversion
does not match total block time. Report any anomalies to the Help Desk.
Aircraft Model & Registration
Aircraft Registration
In case your roster does not provide Aircraft registration, the airline wizard generates
a dummy aircraft registration, such as D-mcc or PH-77W or simply NoTAIL. If the
Aircraft model is not listed, the wizard will create Model X.
There is no need to edit or delete this aircraft from the Tables – Aircraft page, since the
wizard will create it again on the next import. Instead, edit the flight record on the
Flights page and insert the actual aircraft that was used.
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Pilot function and condition time
PIC / Co-Pilot Time
The airline wizard uses the autoload properties for each aircraft registration from the
Tables – Aircraft page to populate PIC / PICus / SIC. If there is no aircraft registration
published on your roster, or the aircraft registration is not found in your database, the
airline wizard will create a dummy registration (e.g. XX-B737 or XX-A320) and copy the
default settings from the Settings – Airline Interface page to the new aircraft record.
Instructor Time
For some systems, PILOTLOG is able to read the training codes, such as “L” for “Line
Training given”, “I” for Instruction given.
In these cases, the wizard will automatically log Instructor time, provided that the
“Instructor / Examiner” checkbox on the Flights – Config page is ticked and autoload
for this aircraft registration is set to “Instructor”. Read more about Autoload (page 66).
Night Time
Only a few rostering systems publish night time on the historical roster.
With “Automatic Night Time calculation” selected on the Settings – Flight Logging
page prior to importing the roster, night time is automatically calculated by PILOTLOG.
This includes Takeoff and Landing, unless you have de-activated this function by ticking
the “Do not suggest TO/LDG” checkbox.
Should you have turned-off automatic night time calculation, you can either turn it ON
and re-do the same import, or you can use the Multi-Select function on the Flights or
Query page to re-calculate night time for flights already in the database. Read more
about Mass Editing (page 81).
Cross-Country Time / Actual Instrument Time / IFR Time
With the Cross-Country checkbox ticked on the Flights – Config page prior to importing
the roster and the XC autoload checkbox selected for each aircraft registration, XC time
is automatically set equal to the total Flight Time for all flights that span more than 50
NM. The aircraft record properties prevail but work in combination with the selections
on the Settings – Airline Interface page.
The same goes for IFR time and Actual Instrument time. The latter can be configured
to a certain percentage of total time. Read more about Autoload (page 66).
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Pilots & Cabin Crew List
Flight Crew
If the names of the crew are listed on the roster, the wizard retrieves the names of the
pilots. New pilots are automatically stored in the database and can be edited from the
Tables – Pilots page.
PILOTLOG is a pilot logbook software. By default, the interface imports only Flight Crew
Members (pilots). Optionally, the entire crew, including Cabin Crew Members (flight
attendants), can also be imported in the Crew List box. Enable the Crew List box from
the Flights Config page.
Pilot Names
Some rostering systems do not publish the entire pilot name, but only the Employee ID,
such as a 3-letter code “PBN” or a numeric code “SN48357”.
The airline wizard will then substitute the name by the ID. The pilot looks like “PBN”
(Employee ID) and “Pilot PBN” (Pilot Name). You can edit the name on the Tables –
Pilots page and insert the real name, here “Pat BOONE”. This is a one-time effort. Next
time the airline wizard finds “PBN” on the roster, it will know that you fly with Pat.
You can use the Exchange Data with a Friend function on the Tables page of the
desktop application to import all pilot names using PILOTLOG.
Some crew rostering systems, such as AIMS eCrews, publish the crew list by Name in
the planned section and list the crew by their Employee ID in the achieved section. Or
worse, such as eMaestro, displaying the numeric Employee ID in one section and the 5-
letter ID in the other section. Use the Roster Name function to deal with this !
My name and Pilot SELF
PILOTLOG requires all flights to be logged by Pilot SELF. In some cases, the Airline
Interface (either in off-line or on-line mode) may fail to recognize your name from the
roster and create a new pilot in the database. The flight will then show Pilot SELF and
your name on the same flight.
Continue online with the following solution in CrewLounge Online Support :
Online Support SELF and my Name showing double
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Search Engine
The airline wizard searches the desktop database by the pilot's unique Employee ID,
typically the 3-letter code (e.g. PBN) or a longer code (e.g. SN48357). If the roster does
not display the Employee ID, the database is searched with the name of the pilot.
PILOTLOG comes with a comprehensive search engine and is able to match SHADUR M.
with M. Shadur, MShàdur and even Shadur Michelle. Unfortunately 100% success
cannot be guaranteed…
The search engine requires the last and the first name (or the initial) to avoid a mix-up
between two pilots with a similar last name. This explains why Mike O’Neill printed on
the roster does not match with O’Neill in the database, since that pilot could as well be
John O’Neill. A wrong match would pollute your flights for the past ten or twenty years
with the wrong pilot.
This is where the “Roster Name” field comes in. The Roster Name field is used to store
the name “as shown” on the roster crew list. (read further)
Roster Name
PILOTLOG may fail to recognize pilot names listed on your flight roster. The airline
interface creates a new pilot, resulting in double records in the database.
e.g. The captain on your electronic flight roster shows Theodore William
DAWSON. You already have this pilot in your database as Ted Dawson
Use the Pilot Merge function on the Tables – Pilots page of the desktop application to
merge double pilots into a single record. The name of the deleted pilot is stored in the
“Roster Name” field, enabling the airline interface to find the pilot next time that name
appears on your roster.
e.g. In the above sample, the pilot is displayed as Ted Dawson throughout the
entire desktop and mobile application. The Roster Name shows Theodore
William DAWSON allowing the airline interface to find this pilot on the next
roster import.
The Roster Name field is optional and should only be used if the airline interface fails to
find an existing pilot in the database. The Roster Name must be an exact match,
including any spaces or punctuation marks !
Merging pilot names is automatically ported to the mobile app (iPhone, Android, …).
Double pilots in the mobile app database will automatically be cleared from the desktop.
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Combining multiple devices and interfaces
Introduction
Depending on the crew web portal used by your company, all, or only a part, of the flight
data can be retrieved through the Airline Interface.
 You can run different interfaces, for instance download your planned
roster through one device and download historical data through another
device, or import your EFB records !
Event Merging
PILOTLOG comes with an extensive logic for automatic event merging.
If the same flight or simulator or duty is imported or recorded a second time, the new
entry is automatically merged with the record already in the database. Automatic
event merging works for all records that are retrieved through the airline interface.
Event Merging (EM) is one of the most complex modules, it's a chicken-egg story, “who
was first”. Are the hours in the database actual or planned ? Is aircraft registration in the
database the correct one, or should it be updated ? Should IFR and Night time be
adjusted or preserved after manual editing ?
The EM module is fully automatic, no configuration required.
Scenario
This is a case study where the crew web portal from the airline company provides the
crew with planned and historical data in different formats.
e.g. Emirates Planned Roster is downloaded from FOIP

Training data is retrieved from TMS
Historical data is downloaded as Flight Time Record (XLS/PDF)
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1
4
2 3
Step 1  Import planned flights from the crew web portal (online). Flight records
are colored green, because the date is in the future.
Step 2  Onboard the aircraft edit the record and insert any data you want to log,
such as Task PF/PM, training notes or delay codes. The flight record colors
red, because some data is missing when saved.
Step 3  The records automatically sync to CrewLounge CLOUD and further to

other mobile and desktop devices. This may actually already occur after
Step 1 and then again after editing the records in Step 2.
Step 4  Import historical flight data from the crew web portal (online) or
historical data sheet (offline) or EFB import (email). The imported data
automatically merges with existing flight records in the database.
Block hours are updated with actual OUT-IN times and aircraft registration
is now received. The flight record turns cyan (simulator turns purple) to
indicate that all data is complete.
Step 5  Records automatically sync through CrewLounge CLOUD to other

devices.
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Roster Changes
Company Notifications and Roster Changes
PILOTLOG displays a note in case your planned roster was changed, or in case you have
some compulsory notifications that you must read first.
PILOTLOG will never acknowledge roster changes or other company notifications when
you connect on-line to the crew web portal.
If technically possible, the Airline Interface will step-over the notification. If the crew web
portal does not allow bypassing the message, PILOTLOG will cancel the connection and
logout from the portal.
IMPORTANT NOTE
CrewLounge PILOTLOG NOTE – never acknowledge

does
roster changes ! You need to manually log in
to your crew web portal to acknowledge any changes.
Flight changes
Any planned flight that was removed from your planned roster, will also be deleted from
the PILOTLOG database on the next import run.
Flights in the past are not deleted from the database, should you not have performed
that flight due to a last minute roster change. This is to make sure that PILOTLOG does
not accidentally delete any flight that is carried out besides your daily roster. You need
to manually delete these records from the database on the main desktop as well from
you mobile devices.
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Trouble Shooting
File / Web Interface
As mentioned in the introduction, the airline interfaces are fragile. Any change on the
airline’s website, any change in the layout of the published roster or any new codes
published on your roster may render the interface inoperative. Our team is
continuously updating the interfaces, kindly bear with us.
Here are some frequently reported issues in CrewLounge Online Support :
Online Support Issues with the on-line Airline Interface
Share events with the CONNECT app
CrewLounge CONNECT
CrewLounge CONNECT is a mobile app to manage your roster and share your flight
schedule with friends.
The CONNECT app uses the same airline interface as PILOTLOG. However, the
CONNECT app imports ALL events, such as ground training, office duty, classroom
teaching and also off-days and holidays.
Event Sharing
By default event sharing is turned ON. Any roster downloaded through one app will
automatically also feed the database of the other app.
You can turn OFF event sharing from the app Settings page, or through the web portal
My CrewLounge .
Read more about event sharing in CrewLounge Online Support :
Online Support Sharing events between CONNECT and PILOTLOG
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Database Query & Search
Basic Query
Introduction
Query the database and find flights that meet specific criteria. A number of frequently
used criteria are available from the Query – Basic Query page.
Both previous experience and logged flight records are being searched. However,
previous experience records contain lesser details. For example, if you search the
database for all flights to Tokyo, you will not find any flight in the previous experience
part. If you query the database for all flights with a specific airplane model, previous
experience will also be searched.
Previous Experience records are shown with brown back color. Read more about Flight
List Color Codes (page51).
Basic Querying
Fill-out any of the boxes on the Query – Basic Query page and press the Search button.
If you fill-out 2 or more boxes, only records that meet ALL criteria will be displayed. That
is, multiple conditions behave as AND. The more criteria you add, the fewer records are
returned.
Here are some notes on the Basic Query fields :
Period :
 The period "Last X days" includes today

 To prevent the query from searching through previous experience records, select
“Omit Previous Experience”
 Use Advanced Query to search the database for specific dates or other periods
Company :
 Searches the Aircraft Company field, not company for Pilots
Aircraft / Simulator :
 Select any aircraft model from the dropdown list

 Use Advanced Query to search for aircraft variant or other aircraft properties,
such as aircraft class / sub-class, aircraft category, engine power, …
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Registration :
 Enter a specific aircraft tail number. You can insert a part (e.g. “JDL”) and press
the {Tab} key. It will then display “OO-JDL”.
 Use Advanced Query to exclude specific tail numbers from the search result list
Airfield :
 Insert the 3-letter IATA or the 4-letter ICAO airport identifier and press the {Tab}
key to search the database for the airfield.
 IATA and ICAO codes can be mixed. If the IATA code is unknown, try the ICAO
code to find the airfield
 Press the {Insert} key or click the loupe symbol to pop-up the entire database list
 Searches flight records for departure and arrival airfield
 Use Advanced Query to search for either Departure or Arrival airfield, for a
specific airfield category or country
Pilot :
 Enter any text that refers to the pilot's last or first name or to the pilot's Employee
ID.
 For example, to find pilot 'McDouglas' from the pilot database, you can enter any
few consecutive characters from the name, such as 'mcd' or 'doug' or 'glas'. If
your entry is unique, the pilot's name will automatically appear when pressing
the {Tab} key. If more than one pilot in the pilot database matches with your
entry, you will be prompted with a selection list. If no pilot matches your entry,
the entry is colored red.
 Press the {Insert} key or click the loupe symbol to pop-up the entire database
pilot list.
 Use Advanced Query to search for multiple pilots, e.g. “all flights with John OR
Bill”.
Any text :
 Searches the Remarks, Instruction and the Flight Reports fields for specific words
 Enter any free text (not case sensitive)
 If you enter more than one word, only exact matches are returned (e.g. “test
flight” will not find “flight test”
 Use asterisk * as a wildcard (e.g. “*PC” will find “OPC” and “LPC”)
Autoland :
 Tick this checkbox to retrieve all flights that are logged with Autoland
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Solo :
 Check this box to retrieve all flights that are logged as SOLO
 Read more about Logging SOLO (page 49)
Signed :
 Tick this checkbox to find all flights that have a Sign number logged
 Read more about Endorsements (page 77)
Advanced Query
myQuery
PRO Edition The Advanced Query feature enables you to build and save simple or
complex queries. These queries can be saved as myQuery and can be used throughout
the application.
You build and save myQuery on the Query – Advanced Query page.
You can then use myQuery on the Query, Reports and Limits pages :
 Query page : simply click any saved myQuery to display all records at a glance
e.g. “Display all flight records where I logged aerobatic time”
 Reports page : select any saved myQuery and print any report. The report
covers only
records that meet the myQuery criteria
e.g. “Print Fuel / CO2 emission report for all my transatlantic

flights with Boeing 787”
 Limits page : select any saved myQuery to display Flight and Duty Time Limits
e.g. “Display my Flat Rate Hours from April 1st to March 31st
on aircraft and on simulator where I acted as instructor.”
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How to build an Advanced Query
The Advanced Query Wizard allows you to build complex queries and search the
database for more than 80 different criteria !
Read the following notes below before you start building your own advanced queries :
SQL Operator
It is important to understand the difference between AND and OR when it comes to

database querying. These operators behave opposite to how we use AND and OR in
spoken language !
Say you want to display all flights with pilot Brown and also all flights with pilot
Kennedy, you need to use the “OR” operator, as follows : Pilot = Brown OR Pilot =
Kennedy. If you query the database for Pilot = Brown AND Pilot = Kennedy, you
get only those flights where both pilots were on the same flight !
In most cases, you will use the AND operator, for example ‘Flight Date >= 01-jan-2010
AND Flight Date < 01-jul-2010’. The Wizard therefore automatically adds the AND
operator for each new criterion that you add to the list.
To change the SQL operator from AND to OR, select the line and press the desired
SQL operator.
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Using Brackets
Add brackets to the Query whenever operators AND and OR are used both in the
same query. There is no need to use brackets when only the AND operator is used,
or only the OR operator is used.
The location of the brackets is very important, as follows :
Year = 2010 AND (Pilot = Brown OR Pilot = Kennedy) displays all flights with one of
these pilots, performed in 2010
(Year = 2010 AND Pilot = Brown) OR Pilot = Kennedy displays all flights with pilot
Brown
in 2010 and all flights with pilot Kennedy in any year.
Variable Date
Period “Last 6 months” is a flexible date. It will take 6 months on the day that you run
the query.
Hit the {T} key to insert “Today” in the Date field. This again is interpreted as the day
you run the query.
Save As…
Save the query with any name. The query is added to the myQuery list for further
use in reports and forms.
Tick the ‘Add to Quick Menu’ checkbox to listed the Query in the Quick Menu on the
left of the datagrid.
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Advanced Query - Samples
Sample 1
“I fly single engine airplanes and I also fly single engine and multi-engine helicopter.
I want to get all single engine helicopter from the database.”
myQuery Class = RT - Rotorcraft

AND
Engine Power = SE Piston
Sample 2
“I moved to another airline company ‘Happy Skies’ back in 2009 and I want to
display all flights for that airline in 2009.”
myQuery Year = 2009

AND
Company = Happy Skies
Sample 3
“I am an Airbus driver and I also fly smaller piston aircraft. I have set-up the
software to run 2 logbooks. I want to get all local flights performed between
January 1st and today.”
myQuery Local Flight = True

AND
Date after or equal 1-1-2012
AND
Date before or equal Today
Press “T” in the “Insert Value” field to obtain “Today”.
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Sample 4
“I am an instructor on Boeing 747. My flat rate payment runs from October 1st till
the end of September the following year. I need a query that gets me all my flights
on the 747 and all simulator sessions performed as instructor within this time
window. Simulator sessions to renew my own license must be taken out.”
myQuery Aircraft ONLY = True

OR
( Simulator = True
AND
Instructor Time more than 0 )
Limit Rule On the Tables – Flight Time Limits page, create a Flat Rate rule with
the time desired window, namely Oct. 1st 2010 until Sep 30th 2011.
Now, on the Limits page, select the myQuery from the dropdown
list.
If you do not need the Limits display and you just want to list all flights within the
given time window, the query would be as shown here. Notice the extra brackets
around aircraft and simulator, this is to encapsulate the OR function !
myQuery ( Aircraft ONLY = True

OR
( Simulator = True
AND
Instructor Time more than 0 ) )
AND
Date after or eq 10-1-2010
AND
Date before 10-1-2011
Sample 5
“I need to monitor the monthly CA UK 900 total hours limit, which occurs every
last day of the calendar month. Should a night flight go over the monthly
boundary, the hours must be split.”
myQuery Aircraft ONLY = True
Limit Rule On the Tables – Flight & Duty Limits page, create a Flight Time Limit
rule for 900 hours in 12 months.
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Now, on the Limits page, select the myQuery from the dropdown
list. Flight time spanning midnight is automatically split according to
local or UTC midnight hour.
Sample 6
“I am an Airbus driver and I also fly glider. I have set-up the software to run 2
logbooks. Logbook 1 are my professional flights, logbook 2 contains my glider
activities. Is there an easy way to show all glider activity ?”
myQuery Logbook 2 = True
Sample 7
“I need all flights on A320 and A321 performed in 2010.”
myQuery Year = 2010

AND
( Model = A320
OR
Model = A321 )
You must use the OR operator !
If you query the database for flights performed on A320 AND A321, it will return NO
records, since you cannot fly on an A320 and A321 at the same time … So, you need
to query the database for flights on A320 OR A321.
If you want to display all flights on the entire Airbus 320 Family (318 thru 321), it
would be better to search the database on Type Rating instead of Model :
myQuery Year = 2010

AND
Rating = A320F
Go to the Tables – Aircraft page and update all aircraft with the proper type rating.
You can use the Multi-Select function to mass edit all aircraft. Read more about
Mass Editing (page 80).
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Quick Search
Home page
The Quick Search function is available from the Home – Quick Search page. The
engine searches the database for Pilots and Airfields, as follows :
 any numeric entry searches for Pilot Phone numbers
 look-up a missed call on your cell phone
 a short text entry searches the database for any matching Pilot Emloyee ID
 look-up what pilot has ID = “IGO”
 a longer text entry searches the database for any matching Pilot Name
 to find pilot “Peter Huldenbergh”, simply enter “Peter” or “Hulden”…
 an entry of 1 or 2 characters will search the Aircraft Registrations Country list
 to find the country of registration for any aircraft, type in the first
characters, like “PH” to find The Netherlands, or “B” to find China, Hong
Kong or Taiwan.
Note : the entire list can be printed from the Reports page
 a text entry of 3 or 4 characters will search the Airfield ICAO – IATA – FAA codes
list
 insert a code like “YPAD” to get all airport information for Adelaide -
Australia
 if you don’t know the airfield ICAO or IATA code for the airfield, then
click the Loupe icon to search the database by airfield name
If both the pilot Emloyee ID and an Airfield ICAO-IATA match your entry, the pilot info
will display first, followed by the airfield info (e.g. if the reference code for pilot Dean
O’Reilly is ORD, the search also matches the IATA code for Chicago O’Hare International)
Notice that the aircraft, pilot and airfield details are also displayed as enhanced Tooltip
by hoovering the mouse over the associated field on the Flights page.
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Flight / Duty Time Limits & Flat Rate
Introduction
The Flight / Duty Time Limit function enables you to monitor your Flight Time Limits,
Duty Time Limits and Flat Rate exceedance.
Create a set of rules on the Tables – Flight & Duty Limits page.
Monitor the outcome of the rules on the Home page and the Limits page. You can also
print various reports regarding Flight and Duty times on the Reports page.
Some notes :
 PILOTLOG is a pilot logbook, the database stores flights and simulators and
extends to other duties such as deadheading, taxi, etc. This perfectly allows
Flight Time monitoring
 On the mobile app, Flight and Duty Time monitoring is not only limited to
Today’s flights but is also extended to more flexible monitoring such as Last 28
days, Last 90 days.
How to log Duty Hours
PILOTLOG stores Sign-In or Sign-Out hours in the database as separate records.
So, when you edit a flight and delay the landing, you must also manually edit the
associated duty and extend the duty time.
With the Airline Interface, this goes semi-automatic.
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Creating Rules
Type of Rule
You must first create some rules on the Tables – Flight & Duty Limits page.
 Flight Time Limit
Flight Time Limit is a maximum of hours you are legally allowed to fly. Any
flying above this limit is legally not allowed, hence exceeding the limit will
color red. The purpose of this rule is to monitor your legal requirements.
Choose this rule to monitor total flight hours over the past period, such as
Last 28 days or Last 90 days. The rule uses Total Time.
 Duty Time Limit
Choose this rule to monitor total duty hours over a period, such as Last 28
days or Last 90 days. The rule uses Scheduled Hour of Departure, Scheduled
or Actual Hour of Arrival and the Sign-In/Out values from Duties logged on
the Flights page.
 Flat Rate
Flat Rate is a maximum of hours you are flying 'within your contract'. Any
flying above this limit is paid as 'overtime', hence exceeding the limit will
color green. The purpose of this rule is to monitor your payment. Use this
rule to monitor any exceedance of contractual hours, such as maximum 85
Block Hours per 30 days or an annual flat rate of 800 hours from Date 1 to
Date 2.
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The Caution Zone is the “amber band on your EGT gauge”. The zone can be set to a fixed
number of hours or a percentage of the limit.
IMPORTANT NOTE
By default Flight Time Limit calculations use all hours (flights, simulator) from the
database in the given period. To exclude any flying (e.g. general aviation,
rotorcraft) or to exclude any simulator (e.g. all sim sessions, or only sim sessions
where I act as instructor), you need to first build an Advanced Query (page 58).
Then, run the Flight Time Limit rule on that query.
The following Time Windows are floating :
24 hours (*1) 14 days 60 days

15 days 90 days
3 days 28 days 100 days
7 days 30 days 365 days
(*1) The 24 hours window is a continuous floating window changing every minute
of the day. If you open the software five minutes later, the 24 hours value may
change. Therefore, PILOTLOG does not show your flight or duty time for the
past 24 hours backwards (starting from this moment right now), but it shows
the highest value that is reached in the past 0 to 24 hours. Thus, PILOTLOG
shows the highest value of 1440 intervals in the past 24 hours day !
The following Time Windows are fixed :
calendar day calendar quarter specified period

(*4)
calendar month calendar 2 quarters (*3)
calendar 12 months (*2) calendar year
(*2) This window jumps per completed calendar month. (e.g. we are April 17th
today, then this window runs from March 1st last year until and including
March 31st this year)
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(*3) By definition, this period is overlapping itself. (e.g. a flight on April 17th is part
of the Q1-Q2 window, but falls also in the Q2-Q3 window) Therefore, the table
and graph display only a single block of 2 calendar quarters.
Outside this 6 month block, all cumulative hours are put to zero. However, to
allow for comparison, the same double quarter block from last year is shown
also at the bottom of the table.
Either the actual or recent double quarter block is displayed on the Limits
page, while the Home page always shows the actual (today’s) double quarter
block.
(*4) The Limits page goes back as far as 2 years only, while the Home page runs
through the entire database. Any period beyond 24 months will show invalid
on the Limits page, but it will show fine on the Home page.
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Quick Monitoring
Home page
Simplified Flight / Duty Time monitoring is available from the Home page. Quick
Monitoring is only available in the :
Values that reach the Caution zone are colored amber. Values that exceed the limit are
colored red, except for Flat Rate. Flat Rate exceedance is colored green, since it usually
entails an additional payment.
The simplified display takes all database records into account, up and including today.
myQuery
To exclude certain records, such as “only 737 flights, no glider flights” or “all aircraft
flights + simulator sessions where I as act instructor”, you can paste a myQuery on the
Home page display results, as follows :
1. on the Tables – Flight & Duty Limits page, create a Limit rule
2. on the Query – Advanced Query page, create and save a myQuery
3. on the Settings – App General page, select the myQuery
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Detailed Monitoring
Limits page
Detailed Flight / Duty Time monitoring is available from the Limits page. Open the
page and press the Clock icon.
The Limits datagrid displays Flight Hours (Total Time) and Duty Hours (Total Time +
Sign-In/Out) in the left columns. Flights that span midnight are split into 2 parts.
Values that reach the Caution zone are colored amber. Values that exceed the limit are
colored red, except for Flat Rate. Flat Rate exceedance is colored green, since it usually
entails an additional payment.
The Limits display takes all database records into account, including simulator time.
Planned flights are also displayed and have a lime backcolor in the Date column.
Click on any of the datagrid columns and then on the Graph icon to display the graph
for the selected rule.
myQuery
PRO Edition Use the advanced myQuery function to filter flight records, such as
removing simulator time, filtering flights with a specific aircraft or specific company,
flights logged with Instructor time, etc.
Take a look at Samples 4 and 5 (page 101) in the Database Querying and Search
section.
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Certificates and Proficiencies
Introduction
The Certificate & Proficiency function enables you to monitor aircraft and airfield
qualifications, and monitor document and training expiry dates.
Create a set of rules on the Tables – Certificate and Proficiency page. Monitor the
currencies on the Home page of the desktop software and on the CURRENCY page of
the mobile app.
Creating Rules
Type of Rule
You must first create some rules on the Tables – Certificate and Proficiency page.
The layout of the Qualfication Add / Edit page changes with the selected type of rule.
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You can set the minimum number of hours or the minimum number of takeoffs,
landings or autolands in general (any aircraft) or for a specific aircraft Model or Class.
The Airfield Qualification rule monitors whether you have flown to a specific
destination airfield within the specified time span. It does not verify whether you
actually were the PF (Pilot Flying).
User Fields
You can also create rules based on User Time fields and the User Numeric field.
Read more how to setup User Fields (page 49). As soon as the field is setup, it will
display in the Type dropdown list on the Tables – Qualification Add/Edit page
Home page
Certificates & Proficiencies are monitored by the software on the Home page of the
desktop app.
You can also review and monitor Currencies on the mobile app.
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Flight Allowances
Introduction
The Flight Allowance function enables you to automatically calculate sector pay,
instructor fees and aircraft rental costs. Flight allowances can be logged in all editions of
PILOTLOG. However, automatic flight allowance calculation is only available in the paid
editions.
PRO Edition Create a set of rules on the Tables – Flight Allowances page. Flight
allowances are then automatically calculated when you add or edit a flight record on the
Flights Add/Edit page. The rules calculate also for records that are retrieved through
the Airline page and records that are logged on the mobile app.
There are several reports on the Reports page that calculate Flight Allowances.
User Fields
You can also create rules based on the Numeric User field. Read more how to setup
User Fields (page 49).
As soon as the Numeric User field is setup, it will display on the Tables – Flight
Allowances Add/Edit page when selecting Type : Per Diem – Sector Pay.
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Creating Rules
Type of Rule
You must first create some rules on the Tables – Flight Allowances page.
Select any of the 4 Types :
 Aircraft / Simulator Rental
In case you are being charged for using the aircraft or simulator, use this rule
to calculate the cost price.
 Pilot Salary
Use this rule to calculate your salary as a pilot
 Instructor / Examiner Fee
Use this rule to calculate the fee you receive as an instructor / check pilot, or
the fee that you have to pay to an instructor / check pilot.
 Per Diem / Sector Pay
Use this rule to calculate classic flight or meal allowances that are paid by the
airline company.
Some additional notes :
 The 24 hours over-night rule takes the complete flight duty and adds the Sign-
In/Out times logged on the Flights page.
 All intervals (such as Distance, Start/End times, Flight Times) are lower bound
inclusive and upper bound not inclusive.
 Make sure to distinguish between Aircraft Model and Simulator Model. If a flight
allowance is paid for both the aircraft and the simulator, two separate rules must
be created !
 Whenever you add or modify a rule, the new rule applies only to new records, or
when editing records. Existing records in the database are not updated. This is to
avoid that, when you get a pay raise, or when a rule is changed, it would affect
entries from the past.
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About Based On :
 Actual Hours
Per Diems / Sector Pay is recalculated each time the block hours are modified
 Scheduled Hours
Scheduled hours are automatically imported through the Airline Interface.

You can review, edit or add Scheduled (Planned) Hours by editing the flight
record on the Flights page. Read more about Scheduled Hours (page 58).
 the Better of the two
Calculations are based on the better of the scheduled Total Time and the
actual Total Time
e.g. The flight is scheduled from 08:00 to 10:00 = 2:00 hours

Actual block hours are from 08:04 to 10:16 = 2:12 hours
 Flight allowances are calculated with 2:12 hours
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 the Outer of the two
Calculations are based on the outer bounds, starting from Scheduled or

Actual Departure time (whichever is earlier) until Scheduled or Actual Arrival
time (whichever is later).
e.g. The flight is scheduled from 08:00 to 10:00

Actual block hours are from 08:04 to 10:16
 Flight allowances are calculated with 2:16 hours
Sector Pay according to Distance Flown
 when you select per minute or per hour, Sector Pay is calculated for the entire
flight time, given that distance flown falls within the distance interval. If the flight
was shorter than the lower bound or longer than the upper bound, Sector Pay is
not paid !
 when you select per KM, Sector Pay is calculated per distance unit for the portion
of the flight that falls within the distance interval. If the flight route is shorter than
the lower bound, nothing is paid. If the flight route is longer than the upper
bound, Sector Pay is calculated for the entire interval, but not above the upper
bound !
Sample 1
“The company pays 0,015 EUR for each great circle kilometer”
e.g. Flight Distance : 700 NM

Flight Time : 1:25 hours
This rule pays 700 x 0.015 = 10.5 EUR
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Sample 2
“We get paid 0,015 EUR for each great circle nautical mile until 500 NM
and 0,010 for each great circle nautical mile beyond 500 NM.”
You need to create 2 rules. Notice that the 500 NM upper bound is not included,
while
the 500 NM lower bound is included.
e.g. Flight Distance : 700 NM

This first rule pays 500 x 0.015 and the second rule pays 200 x 0.010
which gives a total pay = 9.50 EUR
Sample 3
“I receive a 15 EUR bonus for flights beyond 1000 KM”
e.g. Flight Distance : 700 KM

This rule pays nothing = 0.00 EUR

This rule pays 1 x 15.00 = 15.00 EUR
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Sample 4
“We make 1,20 EUR per minute for flights within a range of 1200 KM. When the
flight is more than 1200 KM, our pay for the entire flight is 1,05 EUR per minute.”
You need to create 2 rules. When you select “minute” or “hour” in the pay field,
the rule is setup for nautical miles. Therefore, you must convert 1200 KM into
NM. (1 NM = 1.852 KM)
Notice that the (*) note disappears when you select minute or hour (see last
sample). That means that the allowance is paid for the entire flight, not just for
the interval. The interval only serves as a Yes/No.

The first rule pays nothing, because the distance is outside the interval.
The second rule pays 2:45 hours x 1.05 = 173.25 EUR
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Expenses
Logging
Manually log any kind of expense on the new Expense page. Records are stored in
the new Expense List Table.
Desktop Create a set of rules for the expenses in the first group “FLT”. These rules
will no longer run when a flight is logged (as is the case in Version 4.0/3.6). Instead, the
rules shall only be used to virtually calculate allowances while printing the report.
Expenses are divided into 4 groups :
Expenses and allowances in Aircraft Rental, Pilot Salary, Per

FLT
Flight Diem, Landing Fee, …
Expenses and payments on Hotel Room, Taxi, Car Parking, …
GRD
Ground
Aircraft ownership and Aircraft Maintenance, Aircraft
ACFT
maintenance Insurance, …
Attributes, tools and Uniform, Laundry, Computer,
ATT
administration Sunglasses, …
In each group, you can choose from a list of preset types of expenses, such as“per
diem”, etc. You cannot add or edit any groups or types of expense. Contact us to add
other parameters tot he list.
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Currency Rate
You can log the “original amount” and / or “my currency”, as follows :
 selects preferred Currency on the Settings – Generalpage (e.g. EUR)
Sample 1
You travel in Viet Nam and pay 150.000 VND (Vietnamese Dong) for a meal
 Insert the original Amount 150000 and select VND from the currency list
 My Currency automatically calculates 5,88 EUR on the next line
Sample 2
You travel in Spain and pay 216 EUR.
 Original Amount : blank

 My Currency : you insert 216 (currency is pre-set and cannot be changed)
Image / Document
You can attach one document to the Expense record. The document can be of any type,
suchas image (jpg, png, bmp, tif, …) but also PDF or perhaps XLS. Open the document
with the default application or with the browser.
The document is automatically uploaded to CrewLounge CLOUD and from there shared
with other devices you run PILOTLOG with. The document can be viewed from the
Flights - Add/Edit page. On the mobile, the document can also be viewed from the
Expenses page.
Flight Allowances
Flight allowances are not saved in the database, but only calculated while generating a
report. You can print different reports from the desktop application Reports page.
You can create new rules from the desktop Tables – Flight Allowances page. You can
chose from more than 40 different types of rules. The following table explains the
behaviour of each rule.
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ID Aircraft Simulator Drone Duty Variable Amount
1 Any Flight sector / Sim session / Drone flight

any Flight record
X X X Total Time
2 Air Time is logged
any Flight record with Takeoff (OFF) and Landing (IN) hours
X X Air Time
3 PIC or PICus Time is logged
any Flight record with PIC time or PICus time
X X X PIC Time or PICus Time
4 Dual Time is logged
any Flight record with Dual time
X X X Dual Time
5 Instructor Time is logged
any Flight record with Instructor time
X X X Instructor Time
6 Examiner Time is logged
any Flight record with Examiner time
X X X Examiner Time
7 Instructor or Examiner Time is logged
any Flight record with Instructor or Examiner time
X X X Instructor or Examiner
Time
8 UserTime1 is logged
any Flight record with User time 1 logged
X X X User Time
X X X User Time
X X X User Time
X X X User Time
12 Relief Time is logged
any Flight record with Relief time
X Relief Time
13 Augemented Crew is logged (Relief Time)
any Flight record with 3 or 4 pilots and Relief time
X Non-Relief Time
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14 Augemented Crew is logged (Relief - Total Time)
any Flight record with 3 or 4 pilots and Relief time
X Total Time
15 Augemented Crew is logged (3 or 4 Pilots)
any Flight record with 3 or 4 pilots
X Total Time
16 Augemented Crew is logged (4 Pilots)
any Flight record with 4 pilots
X Total Time
17 Departing from Home Base
any Flight record departing from the Home Base Airfield
X X Total Time
18 Not departing from Home Base
any Flight record NOT departing from the Home Base Airfield
X X Total Time
19 Arriving in Airfield X
any Flight record where Arrival airfield is X
X X Total Time
20 Departing from or Arriving in Airfield X
any Flight record where Arrival airfield is X
X X Total Time
21 Arriving in Country Z
any Flight record where Arrival airfield is located in Country
X X Total Time
22 Departing from or Arriving in Country Z
any Flight record where Departure OR Arrival airfield is located in
Country
X X Total Time
23 Flight Number X
any Flight record with exact matching flight number
X X Total Time
24 Flight is Local
any Flight record where Departure Airfield is sama as Arrival Airfield
X X Total Time
25 Flight is Domestic
any Flight record where Departure and Arrival Country are the same
X X Total Time
26 Flight is International
any Flight record where Departure and Arrival Country are different
X X Total Time
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27 Great Circle distance (NM) between X and Y
any Flight record where Distance (NM) between departure and arrival
airfield is between values X and Y (both boundaries included)
X X Total Time
28 Great Circle distance (KM) between X and Y
any Flight record where Distance (KM) between departure and arrival
airfield is between values X and Y (both boundaries included)
X X Total Time
29 Total Time (minutes) between X and Y
any Flight record where Total Time is between 2 values (expressed in
minutes - both boundaries included)
X X X Total Time
30 Layover (24 hours - Flights)
any series of flights where the return to the Home Base is more than
24 hours after the departure from the Home Base
X The Fixed amount is
allocated for each new
block of 24 hours. The
Variable amount is for
each minute or hour
from departure out of
the Home Base until the
arrival back in the
home base + 90 minutes
31 Layover (24 hours - Duty)
any Duty record with a Duration longer than 24 hours
X Duty Time
32 Duty event is logged
any Duty record
X Duty Time
33 Duty event starts before X
any Duty record starting before the specified time (either UTC, Local,
Base) (boundary not included)
X Duty Time
34 Duty event ends after X
any Duty record terminating after the specified time (either UTC, Local,
Base) (boundary not included)
X Duty Time
35 Duty event spans over X and Y
any Duty record starting before and then terminating after the
specified period (either UTC, Local, Base) (both boundaries included)
X Duty Time
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36 Flight spans over X and Y
any event in the Flight list starting before and then terminating after
the specified period (either UTC, Local, Base) (both boundaries
included)
X X X Total Time
37 UserBool is logged (True)
any Flight record with User Boolean (True/False) logged as True
X X X Total Time
38 UserNum is logged
any Flight record with User Num logged
X X X Total Time
39 UserNum is logged (Number)
any Flight record with User Num logged
X X X Fixed Amount triggers
once for each unit
logged in the UserNum
field
40 Lift is logged
any Flight record with Lift logged
X X X Total Time
41 Lift is logged (Number)
any Flight record with Lift logged
once for each Lift
42 Pax is logged
any Flight record with Passenger(s) logged
X X X Total Time
43 Pax is logged (Number)
any Flight record with Passenger(s) logged
once for each Passenger
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Printing Reports
Forms, Reports, Graphs, Statistics, Lists & Maps
Introduction
PILOTLOG comes with more than 100 stunning reports. All reports come hardcoded
with the application and can be printed with a single mouse-click. (well, you need to
double-click on the Report in the list).
There is no “report generator”, enabling you to create your own documents. Should you
not find the report in PILOTLOG, contact the Helpdesk and tell us about it ! We’ll be
happy to add it.
Reports are categorized in 6 groups. Each group has its own unique ID :
 F001 - Official Forms published by some aviation authorities

 R001 - Reports in different formats and different breakdowns
 G001 - Graphs showing flight data in graphic format
 S001 - Statistic reports, such as Top 10
 L001 - Simple Lists
 M001 - Geographic Maps and GoogleTM Earth
PRO Edition Some reports are not available in the free Student Edition !
Date Range
By default, all reports are calculated with all records from the database, including any
previous experience logged on the Tools – Previous Experience page.
Should you want to generate a report showing flight hours for a specific month-year, or
year, or the past two years, you can select the period from the Reports page ;
Use the myQuery option to generate reports that meet complex criteria (read further).
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Page Size
All reports can be printed to paper or saved as PDF. Prior to printing reports, make sure
you select the proper page size (DIN A4 or US Letter) on the Settings – App General
page. The report is then auto-sized to the selected paper.
Printing reports with myQuery
Advanced Query
PRO Edition In combination with myQuery, reports are printed for flights that meet
specific criteria, such as “only flights that cross the Pacific Ocean”, “flights on multi-
engine helicopter” or “instruction given on aircraft and in the simulator”…
This is how it works :
 build an Advanced Query on the Query page, and save as myQuery

 select the myQuery on the Reports page
 print any Report
Continue with Advanced Query (page 97) how to build complex myQueries.
Official Forms
DISCLAIMER
PILOTLOG does not intend to reproduce any official form.

The software can however assist you with filling-out those forms.
You must always obtain the original form through your
local aviation authority.
Forms generated by PILOTLOG may not be conform or up-to-date !

Calculations made by PILOTLOG may be inaccurate.
Should you notice any discrepancy, please contact us

as soon as possible.
Some forms and reports come with an additional pop-up screen allowing you to
configure the report, e.g. F004 – Form 8710 US.
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Certifying Forms with your signature
PRO Edition
Official forms can be certified with your own signature. Read more about
mySignature (page 138).
On the Reports page, press the mySignature icon to attach your signature. Should you
already have done so on the Logbook page, the same signature file is used here.
Notes on Forms & Reports
F000 – Totals Hours on Forms differ from Total Hours Home page
Totals displayed on the Home page are the sum of Total Block Time on all flights, while
totals in Forms are the sum of Function Time logged on each aircraft model, as shown
here :
Notice that most forms do not cater for "Co-Pilot Time on Single Engine Aircraft",
since pilots are not supposed to log Co-Pilot time on these aircraft. Any co-pilot time
logged on such aircraft, is not printed in the report, causing total time on the form to
show lower than total time on the Home page.
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F001 – Belgium CAA N27
You find the original form here :
https://www.mobilit.fgov.be/data/forms/aero/NH27en.doc
Notes :
- The “Instrument Flight” frame shows simulator time

- Dates for the two lower right boxes can be inserted on the Settings page
F003 – India CA-39
http://dgca.nic.in/forms/forms.htm
Notes :
- Select the appropriate time period in the Period dropdown list (e.g. Last 5 years),
next print the report.
- If you fly helicopter and fixed wing aircraft, you need to print a separate form for
helicopters. Create a myQuery for Rotorcraft and another myQuery for aircraft.
F004 – US FAA 8710-1
http://www.faa.gov/documentlibrary/media/form/faa8710-1.pdf
The original FAA form is sized to US Letter paper size, up to 2.5 mm – 0.1 inch from the
page borders. The software prints the form at 100% of the original size.
If the document is not properly printed, you need to save the document as PDF and then
use AcrobatTM Reader to reduce the printed image to 96% (US Letter) or 93% (DIN A4).
There are about one hundred fields to be filled-out on this form. PILOTLOG comes with
a simple tool to assist you with data entry. Press the Edit CSV file link to modify your
data. If you prefer to fill-out the form by hand, clear the CSV file checkbox.
According to the filing instructions, the name in Block A must be printed Last, First,
Middle. PILOTLOG takes your name as registered with the License key. If the name is
not in the proper format for this form, you can override and change the name as follows
:
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 on the Reports page, double-click on F004 - US Form 8710-1
 click on Edit CSV file
 in line with Ref Nr 51, remove (auto) and insert your name
 close the CSV file and Save the changes
The following logic is coded behind section III - RECORD OF PILOT TIME :
Aircraft :
- Total Time shows total time with or without Relief Pilot time, according your
selection for Relief Pilot time on the Settings – Flight Logging page
- Instruction Received shows Total time (or Cross Country time) for all flights where
some text is logged in the Instruction field and Instructor / Examiner time is not
logged (the latter is considered Instruction Given)
- Solo shows all PIC time (or Cross Country time) that meets the SOLO requirements.
Do not create a user column for SOLO, it will not be printed ! Read more about
SOLO (page 61).
- Instrument time and PIC / SIC time can be customized.
- the Night Take-off / Landings column shows takeoffs on the upper side and
landings on the lower side, unless both are equal, in which case only a single value
is printed. Due to limited space, the Night Take-off / Landings PIC / SIC column
shows landings only.
- Powered Lift shows time logged on Aircraft with class ML – Microlight
- Glider launches are divided into Aero-Tows (aerotow), Ground Launches (car tow,
winch, bungee) and Powered Launches (self launch).
Simulator :
- Sessions are divided into Simulator (FFS), Training Device (all FNPT, FTD, MCC and
CSS) and PC ATD (CPT).
- Instruction Received shows Total time for all sessions where Instructor / Examiner
time is not logged. Contrary to aircraft, there is no need for a text entry in the
Instruction field.
- Contrary to aircraft, Instrument time cannot be customized. This field shows

Simulated Instrument time only.
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F006 – UK SRG-1183
http://www.caa.co.uk/application.aspx?catid=33&pagetype=65&appid=11&m
ode=list&type=subcat&id=20
The SRG-1183 document uses a specific Univers font. If the font is not installed, the
printer driver will substitute another font. This may cause undesired results. Use the
Download Fonts link on the Reports page to free download this font. After download,
install the font on your PC/Mac.
Notes :
- Place the following markers in the Instruction field for the affected flights :
SPIC to flag this flight as SPIC instead of P1/PIC (*)

MCC to flag this simulator session as MCC Training
NIGHT to flag this simulator session as Night Training (helicopter)
(*) The flights must be logged with P1/PIC time. If function time is logged as
PICUS, Co-Pilot or Dual, the SPIC comment in the Instruction field is
ignored. For sections B, C and E, the PIC row includes PIC and SPIC time.
The Instruction field may contain other data, e.g. “MCC training at CAE Brussels” or
“Log as SPIC / Diversion to EGGW”. Flags are not case sensitive, so there is a minor
risk that some entries are inadvertently recognized as SPIC. e.g. “Stay-over at Aspic
Hotel” or “Flight with my friend Hospico”. However, such comments should rather be
stored in the Remarks field, not in the Instruction field and will then not interfere.
If the SPIC and MCC hours in your report do not look like expected, a good start is
to Query Search the Remarks (*3) field for SPIC, MCC and NIGHT.
(*3) You should store these labels in the Instruction field,, however the
Query function also searches the Instruction field.
- “PIC” does not include hours logged as Instructor or Examiner, unless PIC time was
logged for these flights.
- Column “Aeroplane” includes Single Engine, Multi Engine and Gliders. Balloons and
Microlight are not printed on this form. You can further restrict aircraft (e.g.
eliminate gliders) by using myQuery.
- Dates for 100 NM and 300 NM are taken from the Settings – My Profile page.
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- Section B : Displays function time for all flights that have Cross Country
condition time logged, regardless of whether or not the landing was
made at another airfield. Refer to Settings Help for additional
information on Cross Country legislation.
- Section C : “Solo take-offs and landings” displays night takeoff and night landing
on single-pilot aircraft only.
- Section D : Displays function time for all flights that have either Actual or
Simulated Instrument condition time logged. If Actual and
Simulated Instrument time are both disabled on the Settings –
Flight Logging page, IFR time will be used instead to populate
Section D.
If the sum of Actual + Simulated Instrument time (or IFR time instead)
is less than function time, only the Instrument part is printed.
e.g. You log 2 hours Dual time, but only 1 hour Hood time, then
only
1 hour Dual time is taken for this flight
The bottom line (PIC/Co-Pilot time) also includes PICUS time.
- Section E : Read notes about MCC Training (see above)
G020 / G021 - Delay Reports
To avoid thousands of flights logged in the past (without delay codes) bending your on-
time performance to almost 100%, the report will only show flights as from the first
flight that was delayed. The reference date taken into account is printed on the report.
To move this date further back, you will have to log any delay code on a particular flight,
causing the software to go further back. There is no need to modify the block hours for
that flight, even if the actual off-Block time is equal to or ahead of the scheduled off-
block time.
G022 / G028 - On Time Performance
The On-Time Performance (OTP) reports compare Actual Off-Block Time (ATD) versus
Scheduled Off-Block Time (STD). There is no need to log any Delay Codes, the report is
simply using the Block Hours. As such, the report will only return results for flight where
Scheduled Block Hours are inserted. If you import your hours from the Airline Interface,
chances are big that scheduled hours are automatically logged.
Hours that do not have Scheduled Block Hours are displayed in the “No Schedule”
column of the report and are not taken into account for OTP calculations.
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M008 / M010 / M015 / M016 – Google Earth Maps
Some reports use the Google Earth™ / Google Maps™ plugin. Read the terms of use in
the Navigation section (page 150).
S006 - Total Distance Flown
PILOTLOG does not store Distance Flown in its database. Distances are recalculated
when reports like S006 and R010 are printed.
The following logic and algorithm are used :
- For flights from A to B, the software calculates the exact great circle distance
and calculates the exact number of domestic and international flights
- For local flights from A to A, the software calculates the distance based on flight
time, taking into account a pre-set taxi time and a pre-set aircraft groundspeed
according to aircraft class (see table below for details). All flights are counted as
local. You can exclude local flights from the report by creating an myQuery with
“Local Flights NOT True”.
- For previous experience in block hours, you can manually enter total distance
flown and total number of domestic and international flights for each aircraft
model. Enter these values on the Tools - Previous Experience page. If omitted,
the software uses the same algorithm (see following table) to calculate distance
flown. An estimated total number of flights is also calculated according to a pre-
set average flight time per aircraft class with a subsequent split in type of flight.
So, in short, PILOTLOG prints exact numbers for all records logged in the database, and
it will use the following algorithm to calculate missing data :
Total Distance is calculated on flight time, taken into account

5% taxi and an average ground speed of 40 knots
MICROLIGHT
Number of flights is calculated on an average flight time of 30 min.
Type of flight is considered default 80% Local and 20% Domestic

no taxi time and an average ground speed of 70 knots
GLIDER
Type of flight is considered default 100% Local
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no taxi time and an average ground speed of 10 knots
BALLOON
Type of flight is considered default 100% Domestic

ROTORCRAFT

AIRCRAFT
Airbus,
Boeing, Number of flights is calculated on an average flight time of 90 min.
Cessna, etc Type of flight is considered default 10% Domestic and 90%
International
AIRCRAFT
multi-engine Number of flights is calculated on an average flight time of 60 min.
Type of flight is considered default 80% Domestic and 20%
International
AIRCRAFT 5% taxi and an average ground speed of 100 knots
single engine Number of flights is calculated on an average flight time of 30 min.
R031 / R032 / S013 / S018 - CO2 emission
The carbon footprint calculation in this report is not designed to be 100% accurate, since
there are too many variables required in order to give an exact emission total. This
report is only an indication on how much carbon dioxide you generate on your flights.
You need to log Fuel and Passengers for the report to show.
Some notes on the CO2 emission report :
- all (and only) records where Fuel Used is logged, are taken into account. Thus,
ferry flights where fuel is logged, but no passengers are carried, are also
included. If you want to filter-out those ferry flights, print the report in
combination with a myQuery where Pax > 0
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- emission is calculated with 3.15 grams CO2 per gram of kerosene. According to
some studies, CO2 emissions in high atmosphere have a greater greenhouse
effect and the emissions should be adjusted. You can manually override this
number on the Settings – Flight Logging page
- Air Time is taken from the flight records. If no air time is logged, block time is
taken instead, reduced by 10 minutes taxi time prior takeoff and 5 minutes taxi-in
after landing
- the report calculates distance along great circle. Distance should be increased by
5 up to 10%, depending of type of operation for departure, approach and
holdings.
- all local flights are omitted, only flights from A to B are taken into account (to
allow for distance calculation). You may need to additionally filter-out general
aviation flying, by printing the report in combination with myQuery.
Notice that the amount of CO2 emission weighs more than the original amount of fuel…
This is because each carbon atom (C) in the fuel combines with two oxygen atoms (O2)
in the air to make carbon dioxide (CO2). CO2 has an atomic weight of 44, roughly 3.7
times the atomic weight of the carbon only.
T002 - Pilot Record
For “Instruction Given”, flight hours are automatically split as follows :
- instruction given on single-engine aircraft is re-directed to the PPL column

- instruction given on multi-engine piston aircraft is printed in the CPL column
- other instruction (multi-engine turbo-prop or jet) is printed in the ATPL column
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Printing the Logbook
Pre-defined formats
Introduction
PILOTLOG ships with some 40 different logbook formats from various publishers (such
as Jeppesen, ASA, Pooleys) and official state publications. These formats are hardcoded
in the software and are printed with a single mouse-click. Should the format for your
country not be listed, contact us to have it added.
DISCLAIMER
PILOTLOG does not intend to reproduce any of the listed publications,

of which some are copyrighted. PILOTLOG should only be used to print
on self-adhesive labels.
Purchase the original paper logbook from your favorite pilot supply
store and paste the labels inside the original logbook.
Logbook formats from third-party publishers are numbered L001 etc. You can also
choose any of the generic page-filling formats in the range M090-M099. The layout of all
formats is hardcoded in the software and cannot be changed.
PRO EditionYou can configure your own logbook layout by selecting logbook format
M099. Read further for guidelines.
Electronic logbook
Your local aviation administration may or may not accept electronic logbooks (saved as
PDF) or loose leaf printed sheets.
PILOTLOG is not accredited by any authority. PILOTLOG is simply a software application

and enables you to create PDF files or print your logbook on paper / labels. Contact
your local aviation administration to find out what kind of logbook format is approved.
If your authority accepts digital registrations, you can save the Logbook print preview as
PDF file to your desktop computer. You can certify the logbook with your own signature
by using the Print Signature function on the Logbook – Print Logbook page.
Instructor Endorsements can also be digitalized and inserted in the PDF (read further).
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How to print the logbook
Verify the configuration and print your logbook with a single mouse-click, as follows :
1. On the Settings – App General page, verify Page Size is set to DIN A4 / US Letter
2. On the Logbook - Logbook Format page, select the logbook Format for your
country
3. On the Logbook –Logbook Columns page, select any additional options
4. On the Logbook – Print Logbook page, hit the Print button
Common printing issues are listed on-line in CrewLounge Online Support :
Online Support Page totals in my logbook show an error up to 0.2 hours
How to print 2 different logbooks
Should you want to print certain flights in one logbook and other flights in another
logbook with a different format, you can setup PILOTLOG for ‘’running 2 logbooks’’.
Read more about Running 2 Logbooks (page 27).
All flight records are stored in a single database. Pilots and airfields are commonly used
for both logbooks. The split between both the 2 different logbooks is based on the
aircraft registration. All flights logged with certain aircraft are printed in logbook 1, while
all flights with other aircraft are automatically directed to logbook 2.
1. On the Settings – Flight Logging page :
- tick the Run 2 Logbooks checkbox

- enter a name for each logbook
2. On the Tables - Aircraft page :
- by default all records are printed in Logbook 1

- select Logbook 2 for all aircraft and simulators which flights you want to print
in the second logbook (*)
(*) You can use the Multi-Select function to mass-edit aircraft records
Read more about Mass Editing (page 80).
3. On the Logbook – Logbook Format page :
- select the preferred format for each logbook
To stop running two logbooks, simply clear the “Run 2 separate Logbooks“ checkbox
on the Settings – Flight Logging page. No data is lost, all flights return back to a single
logbook.
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Printing Solutions
Printing the logbook as PDF
By default, the logbook print preview is generated as PDF document. You can save the
PDF file to your desktop computer.
Pages in the PDF can be certified with your signature.
You can also enclose instructor endorsements. Read more about Endorsements (page
77).
Select the “Add Cover Page” checkbox on the Logbook – Logbook Format page to
include a title page. Read more about Printing Cover Page (page 142).
If your local aviation authorities accept electronic logbooks, you are all set. Simply
generate a PDF and send a copy to the administration.
Printing the logbook on loose-leaf pages
Some aviation authorities accept the logbook be printed as loose leaf printed sheets.
In that case, select any of the generic page-filling formats in the range M090-M099 on
the Logbook – Logbook Format page.
Hit the Print button and print your logbook at home.
Printing the logbook on self-adhesive labels
Most aviation authorities require flight hours be logged in a paperback or hardcover

logbook. You can purchase these logbooks either directly from your aviation
administration or from the many local or online pilot shops.
Instead of hand-writing flight hours in your paper logbook, have PILOTLOG print an
exact copy (scale 1-to-1) of your favorite logbook on self-adhesive labels. Paste the
labels straight in the original paper logbook.
Select the “Print pattern cutting lines” checkbox on the Logbook – Logbook Format
page to print thin lines around the logbook outer frame. These thin lines facilitate
cutting the printed image with a stanley knife.
Self-adhesive labels can be purchased from your local office supplier. You can also
search online for ‘’1 label per sheet ’’ or ‘’2 labels per sheet ’’ to find a web-shop.
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Printing the logbook through online printing services
The last solution is to upload your logbook PDF file to one of the online printing services
that specialize in printing pilot logbooks. Your logbook is printed on high-quality paper
and delivered in a luxury embossed binder.
The CrewLouge team specializes in software development and support. We do not

offer such online printing service. There are other companies that specialize in printing
and binding logbooks. We have listed some of these companies on our website :
Website Logbook Binders
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Certifying the Logbook
mySignature
Most logbook formats require each page to be certified with your name and personal
signature.
The Pilot name printed in the logbook Remarks and Endorsement column is
automatically linked to your user license for PILOTLOG and cannot be changed.
PRO Edition You can sign-off the pages with mySignature, as follows :
 take a sheet of paper

 draw a box of 10 x 5 cm / 4 x 2 inches, or any other dimensions with a ratio of 2
by 1
 draw your signature with a very thick pencil
 scan the paper with a flat bed scanner, or make a picture with your camera
 edit the image and cut off to the borders of the box
Press the Browse Image icon on the Logbook – Print Logbook page to link your
signature with PILOTLOG. The same image can be used to sign-off official Forms,
printed from the Reports page.
Online Support mySignature printing too small or too low
138
Creating your own layout
Configuring myLogbook
PRO EditionYou can configure your own logbook layout by selecting logbook format
M099 on the Logbook – Logbook Fromat page. The myLogbook frame appears, as
follows :
myLogbook can be configured for single page or double page printing, and landscape
or portrait. Select the number of rows or have the software auto-calculate the
optimum number of rows for your page size and page orientation.
The entire page is used, unless you select the “Allow margin for coil binding” option. This
reserves a 25 mm / 1 inch blank border for coil binding or page drilling. If you need that
margin to be on the right hand side for even page numbers (for double sided – both-
sided printing), simply subtract 25 mm from the Horizontal shift (right page) value.
Remember that you can enter negative numbers here.
The “Alternating row background” option prints a grey backcolor for odd record lines.
The “Color Print” option changes the record text color from default black to cyan. You
can further select font size and type of font in the Fonts frame.
myLogbook Columns
The Date column is default enabled. Select all other columns from the Logbook –
Logbook Columns page.
The order sequence in which the columns are printed cannot be changed.
139
The width of the columns is automatically calculated and adjusted by the software
based on the available (single or double) page width, any margins reserved for coil
binding and the number of columns that are enabled. The more columns you select on
the Logbook – Logbook Columns page, the smaller these columns are printed.
You can select a fixed number of rows from 1 to 60. If you select “Rows Max”, the
number of rows is automatically adjusted taking a default row height around 5 mm - 0.2
inch.
mySignature is printed below the Remarks column. It will therefor only be available if
you have enabled the Remarks column.
User selectable Columns
Extra Columns
PILOTLOG prints an exact copy of the original paper logbook. As such, columns are
fixed and cannot be modified.
Some logbooks have extra blank columns, allowing the pilot to log other type of flying.
You can then select additional columns from the Logbook – Logbook Columns page.
If you have configured the software with extra time fields - such as NVG (Night Vision
Goggles), Flight Engineer, or others - on the Flights – Flight Config page, these fields can
also be printed in blank columns of the paper logbook.
PIC / PICus / SOLO
SOLO is logged in the PIC time field. Read more about Logging SOLO (page 61).
As such, SOLO time is printed in the PIC column of the logbook.
However, if the selected logbook has separate columns for PIC and SOLO, SOLO hours
are automatically printed in the SOLO column and the PIC column remains blank for
these flights. You can suppress this logic by selecting the “Print SOLO also as PIC”
checkbox on the Logbook – Logbook Format page. In that case, SOLO hours are
printed both in the PIC column and the SOLO column.
PICus (PIC under supervision) is logged in the separate PICus time field.
If the selected logbook format does not have a separate column for PICus time, PICus
time is printed in the PIC column. You can tick the ‘’PICUS’’ checkbox on the Logbook –
Logbook Columns page. PILOTLOG will then print the word ‘PICUS’ in the Remarks field
for flights where PICus time logged.
140
IFR versus Actual Instrument
Typically IFR is logged by pilots flying under ICAO/EASA rules, while FAA pilots usually log
Actual Instrument time. Read more about IFR time & Actual Instrument time (page
65).
In case you log IFR time, and the logbook does not have an IFR column, but only an
Actual Instru-ment time column, you can select the “Print IFR time and Actual Instrument
time in same column” checkbox on the Logbook – Logbook Format page. The opposite
is also possible, should you want to print Actual Instrument time in the logbook IFR
column.
Online Solution IFR / Actual Instrument time printing double hours
Remarks & Endorsements
When you log a fly with PILOTLOG you can take notes in 3 different fields. Read more in
Remarks, Instruction and Flight Report.
Remarks are always printed in the Remarks and Endorsements column. You can
configure the software to print additional data in the Remarks column. Select any of the
following checkboxes on the Logbook – Logbook Columns page :
Read more about capturing Endorsements (page 77)
141
Printing Options
Font Type, Size and Color
We differentiate between “fonts to print the logbook layout” and “fonts to print flight
records”.
The font type, size and color for printing the layout, such as column headers, is pre-set
by the software and cannot be modified. Some logbook formats use special fonts, which
may not be default available from your PC or Mac.
Online Support Installing New Fonts
For printing flight records, you can choose any other font type, font size and font color
from the Logbook – Logbook Format page.
Printing your own Name instead of SELF
PILOTLOG requires all flights to be logged with Pilot SELF. Do not log flights with your
own name ! Read more about this logic in Pilot SELF (page 34).
By default, the logbook is also printed with “Self” in the PIC or Other Pilots column. You
can change the spelling SELF into “self” or “Self” by double-clicking the pilot name
(double-click on the word SELF) in the Tables - Pilot Edit page for pilot Self.
Should you prefer to print your own name instead of SELF in the logbook, select the
checkbox “Print my Name instead of Self” on the Logbook – Logbook Format page.
This setting is valid for both logbooks, in case you run 2 logbooks.
Printing a Cover Page
Select the “add Cover Page” checkbox on the Logbook – Logbook Format page to
include a title page in the logbook printout. You can also print only the cover page
(without logbook) straight from the Logbook – Print Logbook page.
Data printed on the cover page, such as your date of birth and license number, is taken
from the Settings – My Profile page.
By default, PILOTLOG prints the “PILOTLOG wing” on the logbook cover page. You can
select any other wing or company logo from the Logbook – Print Logbook page.
Should you prefer no logo at all, then browse and select a blank image.
142
Page Margins
Adjusting the position of the print-out
The PDF print preview uses the entire available width and height of the page. However,
most inktjet and laserprinters are not able to actually print near the page border. As a
result, the logbook may look fine in preview, but be cutoff when printed on paper of
labels.
This technical limitation is inherent to and different for each printer, and cannot be
overridden by PILOTLOG. As a solution, PILOTLOG enables you to move the entire
printout image more to the left or the right, or more to the top or the bottom of the
page.
First make sure that you have selected the proper Page Size on the Settings - App
General page. You can choose between DIN A4 or US Letter. Notice that some logbook
formats do not fit on DIN A4 and some do not fit on US Letter.
Modify the Print Margin Shift values on the Logbook – Logbook Format page to move
the entire print-out horizontally and vertically. You may even insert negative shift values
to move the print-out more to the left or more upwards. Default recommended values
are 5.0 mm (horizontal shift for left page), 5.0 mm (horizontal shift for right page) and
1.0 mm (vertical shift for both pages).
Page filling
All logbook formats in the range L001-L0xx are 1-to-1 scaled reproductions, enabling
you to print self-adhesive labels that fit exactly in the original paper logbook. This
explains why the print-out does not fill the entire page. This concept is typical to
PILOTLOG and cannot be changed.
In some cases the print-out may even exceed the width or the height of the page (e.g.
the Canadian Logbook does not fit on DIN A4, this logbook requires US Letter).
However, all generic logbook formats (range M090-M099 ) are page-filling. Select this
format on the Logbook – Logbook Format page.
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Printing Range from Page X to Y, or Date X to Y
Printing the logbook from Page X to Y
PILOTLOG does not store any subtotals in the database. Subtotals (printed as “carried-
over” at the bottom of each page) are calculated while printing the logbook. The value
of the subtotals depend on the number of rows and are different for each logbook
format.
The logbook is therefore printed starting from the first record in the database. By
default, the page numbering starts from page 1. You can change the initial page
number on the Logbook – Logbook Format page. Logbooks that are printed double-
sided, have a page numbering with Left - Right annotation (1-L and 1-R) if the “Left –
Right Page Numbering” checkbox is selected.
To print the logbook from page X to Y :
- print the logbook from the Logbook – Print Logbook page

- this generates a PDF preview
- select the page range from the PDF printer driver settings
Skipping Rows
It may happen that you want to skip a number of rows in printed logbook to keep the
page subtotals in sequence with your handwritten logbook. PILOTLOG cannot skip
rows, however you can force a record to be printed onto the next page.
To force the record to be printed on the next page of the logbook, edit the record from
the desktop application and select the Next Page checkbox.
There is no need to insert a page break for each page of your logbook. Use this function
only in case you want to manually force the print-out to move to the next page, i.e.
skipping a number of lines in your paper logbook.
144
Simulator Record Sheet
Printing Simulator Time
Some logbooks come with columns reserved for Simulator time. Other logbooks do not
have such columns, but have a separate Simulator Record Sheet at the end or in the
front.
PILOTLOG will automatically print simulator records in the logbook depending on the
selected logbook format.
By default, simulator time is not included in the Grand Total time. You can choose any
of the following options on the Logbook – Logbook Format page :
1. Do not print Simulator records in the logbook

2. Print Simulator records in the logbook (simulator time is not included in grand
total time)
3. Print Simulator records in the logbook and add simulator time to grand total time
4. Print Simulator records in the logbook and add simulator time to grand total
time, but only for simulator type FFS – Level D
Function and Condition time are never printed for simulator records. Instructor time in
the simulator is never summed with instructor time on aircraft.
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Printing Simulator Record Sheet
You can also print the Sim Record Sheet from the Logbook – Print Logbook page.
The layout of the document is generic and cannot be changed. However, the size of the
sheet can be adapted to the size of your favorite logbook format.
146
Database Backup
Main Database
Desktop application
PILOTLOG stores all flight records, pilot names and aircraft registrations in a single SQL
database.
You can configure the software to make automatic backups everytime (or every 8 days)
the desktop application is closed. Select the frequency and the destination folder on the
Tools – Backup Database page.
A copy of the SQL database is automatically uploaded from the desktop to CrewLounge
CLOUD. The backup is archieved with a Date-Time stamp.
From the desktop, you can additionally create a manual backup through the Tools –
Backup Database page.
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Mobile application
OGBOOK database on the mobile app is no valid backup
You can upload a database backup from the mobile app to CrewLounge CLOUD. Press
the Upload icon at the bottom of the mobile app SETTINGS page or engage the
automatic 8-days backup feature.
Maximum number of Backups
Making backups is always a good plan. Neverthelss, it may happen that a problem with
your database is discovered late, and you need to go back in time for more than the
latest backup.
CrewLounge CLOUD stores a maximum of X backup copies, where X is between 1 and

20, depending on the Edition you run.
You find the exact number of copies on the website :
Website PILOTLOG Editions
When the maximum number of backup copies is reached,

the software will overwrite the oldest backup file.
This is an endless loupe logic.
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Restore Backup
Restoring the backup
On the Tools – Backup Database page, hit Browse and select from the list the backup
which you want to restore.
149
Navigation
Calculating track and distance
Track and Distance between two airfields
The Navigation page is available from the main menu at the top of the display. On
smaller desktop monitors, the Navigation button may be removed from the menu bar,
rendering the Navigation page non available.
Insert the airfield ICAO or IATA code and press the {Tab} key. Or, click the Airfield icons
on the right and select the airfield from the list. Track and distance data is calculated
immediately.
Track and Distance between two waypoints
Insert the geographical coordinates for any waypoint. Use the standard method, such as
N4345.6 and E00927.1
For oceanic crossings waypoints, you can insert short denotations, like N40 and W030.
Track and distance data is calculated immediately, as soon as you press the {Tab} key.
150
Display route on Google MapsTM
Click the Display on Google Earth button to display the track on Google Earth™ /
Google Maps™
Disclaimer
Google Maps™ are independent applications and free services from Google and the Tele
Atlas company. By using these services, you accept the Google Maps - Terms of Use .
CrewLounge AERO does not charge any fee to view Google Maps™ images. However,
the built-in interface to connect from PILOTLOG to Google Maps™ is only available in the
PRO, ENT, and ENT+ editions.
151
Weather, Snowtam & NOTAM
Introduction
PILOTLOG retrieves aviation weather from the NOAA weather server (

www.weather.gov ). While this website is highly reliable, PILOTLOG cannot guarantee
accuracy.
It has appeared that the weather is outdated, in some cases more than 1 year...
PILOTLOG displays a pop-up alert when the report is outdated for more than 24 hours.
There is no need to contact the Helpdesk about this, since we simply do not have any
control over the weather that is listed on the NOAA server.
Any snowtams in the weather report are automatically deciphered into readable text.
NOTAMS data is derived from the FAA NAS website ( pilotweb.nas.faa.gov ).
PRO Edition
Weather is available from the desktop application and from the mobile
apps. NOTAMS are only available from the desktop application.
DISCLAIMER
All weather data is provided “as is”.

PILOTLOG cannot be held responsible for any invalid, missing
or outdated reports. PILOTLOG does not load SIGMETS.
Do not use PILOTLOG for flight planning !

Always use official sources provided by your company.
152
Weather & Snowtam
METAR – TAF – SNOWTAM
Weather information is available from the following pages :
 on the desktop Home page

 on the desktop Airfield Info page (*)
 on the mobile app Weather page
(*) You reach the Airfield Info page as follows :

- desktop Home page
- insert the airfield ICAO or IATA code in the Quick Search text box
- hit the {Enter} key or click the GO icon
For SNOWTAM decoding, Braking action and Canadian Friction Coefficient and for Cold
Temperature Altimeter Correction, we have mccCONVERT which is an independent
application that would cater your needs.
Creating common flight routes
myWeather
With myWeather on the desktop application Home page, you can create a set of
frequently flown routes. A single click on such route retrieves the METAR and TAF for all
airfields along the route.
153
“Today’s Flight Route” is hardcoded in the software and automatically takes the
airfields for today’s flight in your logbook. If there is no flight today, the software will
take tomorrow’s trip.
This function requires internet connection. However, a copy of the last viewed weather
report is stored on your computer and remains available when off-line (should you carry
your laptop with you in-flight). Weather reports are also available from your mobile
device app.
Notams
Notice to Airmen
NOTAMS are available from the desktop Airfield Info page.
You reach the Airfield Info page as follows :
- desktop Home page

- insert the airfield ICAO or IATA code in the Quick Search text box
- hit the {Enter} key or click the GO icon
- next, press the NOTAM label to open the FAA webpage
Read more about Airfield Info (page 32).
154
Mobile app
155
MOBILE APP
Introduction
The mobile app is an off-line mobile companion tool for the comprehensive logbook
software on PC / Mac.
The PILOTLOG mobile app works off-line and does not require continuous internet
connection. You can log new flights or add new pilots or aircraft. As soon as internet
connection is established, all data are automatically synched to CrewLounge CLOUD
and from there to all other devices linked to your account.
The mobile app is a complementary mobile tool only.

You cannot use the mobile app as an autonomic logbook.
Advanced functions, like Reports, myQuery and printing

the logbook PDF, are only available through the desktop.
The following functions are not available in the mobile app :
 Flight & Duty Time Limits : you cannot create or edit rules on the mobile, but
you can run the limit rules that were created on the desktop.
 Certificates and Qualifications : you cannot create or edit rules on the mobile,
but you can run the requirements and expiration dates that were created on the
desktop.
 Flight Allowances : you cannot view or edit flight allowances on the mobile
 myQuery : you cannot create or edit any myQuery filters
 Reports : you cannot run any reports on the mobile
 Logbook : you can view but not print the logbook on the mobile
156
Installing the Mobile App
Download the app
PILOTLOG is available in the following app stores :
 iTunes - iOS
 Google Play - Android
 Blackberry World
 Amazon Kindle
Free download the app from your favorite app store.
Special & hidden functions
Logging Flight Time in Decimals hours
Default, the application runs in H:MM format. You can select “I log Flight Times in
Decimal” on the app Settings – App General page. This selection applies to the Flights,
Logbook and Totals pages.
Notice that any comma or decimal point that you insert through the keyboard is filtered
out. Instead, you always need to insert the tenths, as follows :
a keyboard entry of 1 automatically turns into 0.1 hours

10 1.0 hours
123 12.3 hours
Deleting Records
To delete a record from the Pilots, Airfields, Aircraft, Flights or any other List, use the
default delete method from the operating system ; on iOS, Android, Blackberry and
Amazon Kindle, swipe the record from right-to-left.
Flight List Color Codes
The mobile app uses the same color codes as the desktop. Read more about Flight List
Color Codes (page51).
157
Editing Flights
Long tap-and-hold a flight record in the Flights list to pop-up the following menu :
EDIT FLIGHT (PASTE DATA)
This function will open the flight record for editing and meanwhile copy data from the
last saved flight into the selected record :
 Aircraft Registration
 Reverse Task (PF / PM)
 Entire Crew
e.g. 1) You fly from BRU to VRA, and further from VRA to CUN
2) You edit the first flight and insert all the details, and save.
3) Use the Edit Flight (paste data) function to copy aircraft tail,
opposite task and pilot names from the last saved flight.
158
CREATE NEXT FLIGHT
This function creates a new flight, based on the selected flight, as follows :
 Date (same day, or next day when near midnight)

 Increase Flight Number by 1 unit
 Reverse Departure and leave Arrival airfield blank
 Copy Aircraft Registration
 Copy Entire Crew
CREATE RETURN FLIGHT
This function creates a new flight, based on the selected flight, as follows :
 Date (same day, or next day when near midnight)

 Increase Flight Number by 1 unit
 Reverse Departure and Arrival airfields
 Copy Aircraft Registration
 Copy Entire Crew
DELETE FLIGHT
This function permanently deletes the flight record from the Flights List. There is no
Undo function. The delete action is ported to all other devices (other mobiles and
desktops).
Delete flight is also available through right-to-left swipe gesture.
Save / Draft Save Flights
When you tap the SAVE button, your entries on the Flight Add/Edit page will be verified
and must pass a whole bunch of validation checks. This is to guarantee that all flight
data has been logged properly.
Professional pilots often record a portion of the flight while drinking a coffee in the
cruise. Since the actual landing time is left open, the app will throw-up a number of
error messages when the record is saved. You can then use the DRAFT save button
instead. The DRAFT save function saves the record to the database and bypasses all
validation checks.
159
END OF USER GUIDE
160

Crewlounge Pilotlog Userguide

Uploaded by

Crewlounge Pilotlog Userguide

Uploaded by

User Guide

Software Version 5.2

Getting started with CrewLounge PILOTLOG .................................................... 7

Creating a User Account ...................................................................................... 7

Purchasing the User License ............................................................................... 8

Part I – Getting Started ................................................. 11

Part II – General Logic ................................................... 18

Getting Started ..................................................................................................... 19

CrewLounge Cloud ............................................................................................. 28

Cloud data synchronization ................................................................................ 28

Log grand totals per aircraft model ................................................................... 43

Flight Logging ..................................................................................................... 46

Endorsement Sheet ............................................................................................. 77

Editing multiple Flight Records ........................................................................... 80

Airline interface ................................................................................................. 84

Online / Offline / EFB ........................................................................................... 84

Database Query and Search.............................................................................. 95

Basic Query ........................................................................................................... 95

Flight / Duty Time Limits - Flat Rate .............................................................. 104

Creating Rules .................................................................................................... 105

Currency Validation ......................................................................................... 110

Creating Rules .................................................................................................... 110

Flight Allowances ............................................................................................. 112

Creating Rules .................................................................................................... 113

Printing Reports ............................................................................................... 124

Forms, Reports, Graphs, Statistics, Lists & Maps ............................................ 124

Pre-defined formats........................................................................................... 134

Database Backup ............................................................................................. 147

Main Database ................................................................................................... 147

Navigation ........................................................................................................ 150

Calculating track and distance .......................................................................... 150

Weather, Snowtam & NOTAM ......................................................................... 152

Weather & Snowtam .......................................................................................... 153

Part IV – Mobile App.................................................... 155

Installing the Mobile App .................................................................................. 157

The author of CrewLounge PILOTLOG cannot be held responsible

Should you notice any bug, please contact CrewLounge SUPPORT

CrewLounge PILOTLOG is a desktop application with mobile companion apps. While

Read more in CrewLounge Online Support :

Online Support Getting started with CrewLounge PILOTLOG

Creating a User Account

You must be registered with CrewLounge AERO to use this application.

Online Support How do I become a Verified User

As per Terms and Conditions, subscriptions cannot be refunded.

Online FAQ I want to terminate my Subscription

Website This link opens a page on our website

Video Tutorial This link opens a video tutorial on our website

Home page Refers to a certain page in the logbook software

The color of the bookmarks corresponds to the colored pages in

Installing the main desktop application for Windows

Download the installer from the website :

Website Download Software

Installing the mobile app for iOS & Android

Website Download Mobile Apps

PILOTLOG comes in 4 editions :

 the Student Edition is a complete logbook with all basic functions.

The Student Edition is completely FREE for ALL pilots worldwide !

ENT Edition ENT+ Edition

Read more about the different Editions on our website :

Website PILOTLOG Editions

Website PILOTLOG - Pricing

You want to upgrade to ENT+ Edition with Price Z

You can upgrade the Edition yourself through My CrewLounge

Note : Downgrade to a lower plan is not possible !

Downloading new Updates

PILOTLOG runs on 7 different platforms (Windows, Mac, iOS, Android, Blackberry,

Some errors and questions are listed in CrewLounge Online Support :

Online Support Install - PC Crash – Run Time Errors

NEVER delete and re-install the software

PILOTLOG consists of the following components and services :

 CrewLounge Online Support

Data input, output and monitoring

Video Tutorial This online Video Tutorial VT01 is a basic introduction to

Logging Hours-Minutes (H:MM) or Decimal Hours (H.M)

e.g. You log a flight from 23:40 until 02:15

Take a look at this sample :