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Word Formatting Guide

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Angie Naffah
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9 views4 pages

Word Formatting Guide

Uploaded by

Angie Naffah
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
Download as pdf or txt
Download as pdf or txt
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Microsoft Word

How to insert cover page / work with paragraphs / header-footer /


Useful Shortcuts.

BLC -Trainer MCP Georges Naffah


1. Inserting a Cover Page in Microsoft Word

1. Open Your Document:


- Launch Microsoft Word and open the document where you want to insert a cover page.

2. Go to the Insert Tab:


- Navigate to the Insert tab on the ribbon at the top of the Word window.

3. Select Cover Page:


- In the Insert tab, locate the Pages group and click on Cover Page. This will open a gallery
of pre-designed cover page templates.

4. Choose a Cover Page Design:


- Scroll through the cover page options and click on a design that you like. Microsoft Word
provides a variety of templates with placeholders for titles, dates, author names, and other
information.

5. Customize the Cover Page:


- After inserting the cover page, you can edit the placeholders to personalize it. Click on
any placeholder text (e.g., "Title," "Date") to enter your own information.

2. Inserting a Header and Footer in Microsoft Word

1. Go to the Insert Tab:


- In the Word document, navigate to the Insert tab on the ribbon.

2. Select Header or Footer:


- In the Header & Footer group, you will see options for Header and Footer. Click on
Header to add a header or Footer to add a footer.

3. Choose a Header or Footer Style:


- Word offers different styles for headers and footers. Click on the style you like, and it will
be inserted into your document.
4. Customize the Header/Footer:
- After inserting, click inside the header or footer to type your text, such as a title, page
number, or date.

5. Exit Header and Footer:


- Once you’re done, click on Close Header and Footer on the top-right of the Header &
Footer Tools tab, or double-click outside the header/footer area.

3. Justifying Text in Microsoft Word

1. Select the Text:


- Highlight the text or paragraphs that you want to justify.

2. Use the Justify Alignment:


- Go to the Home tab on the ribbon.
- In the Paragraph group, click on the Justify button (it has horizontal lines of equal
length). This will align the text evenly between the left and right margins, giving a clean,
professional look.

4. Saving the Word File to a Folder on the Desktop or Outside the Folder

1. Go to File Menu:
- Click on the File tab at the top left of the Word window.

2. Choose Save As:


- In the File menu, select Save As.

3. Select the Save Location:


- Click on Browse to open the File Explorer window and select where you want to save
your document.

4. Name the File and Save:


- Enter a name for your document in the File name field and click Save.
5. Useful Microsoft Word Keyboard Shortcuts
Shortcut Action
Ctrl + N New document
Ctrl + O Open document
Ctrl + S Save document
Ctrl + P Print document
Ctrl + C Copy selected text
Ctrl + X Cut selected text
Ctrl + V Paste copied text
Ctrl + Z Undo last action
Ctrl + Y Redo last undone action
Ctrl + A Select all text in the document
Ctrl + F Find text
Ctrl + H Replace text
Ctrl + B Bold selected text
Ctrl + I Italicize selected text
Ctrl + U Underline selected text
Ctrl + L Align text to the left
Ctrl + E Center text
Ctrl + R Align text to the right
Ctrl + J Justify text
Ctrl + Enter Insert a page break
Ctrl + Shift + > Increase font size
Ctrl + Shift + < Decrease font size
Alt + Shift + D Insert current date
Alt + Shift + T Insert current time

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