Word Processing

1. Formatting a Document

 Cut, Copy, Paste: Basic functions for text and objects manipulation.
 Cut removes the selected text or object and places it on the
clipboard.
 Copy duplicates the selected text or object onto the clipboard
without removing it from the document.
 Paste inserts the content from the clipboard into the document
at the cursor's position.
 Picture/Icon/Shapes Insertion: Adding visual elements to enhance
the document's appearance. This includes inserting images, icons, and
shapes.
 Header, Footer, Footnotes: Used to include repetitive or
supplementary information.
 Header appears at the top of every page.
 Footer appears at the bottom of every page.
 Footnotes provide additional information at the bottom of the
page where the reference is made.
 Tables: Organizing data in rows and columns.
 Fonts, Bold, Italics, Underline: Styles to format text for emphasis.
 Fonts define the appearance of text.
 Bold makes the text darker and thicker.
 Italics slant the text to the right.
 Underline adds a line beneath the text.
 Margins: Space around the edges of the document.
 Use of Header & Footer: Inserting and customizing headers and
footers.
 Find and Replace: Locating specific text and replacing it with new
text.
 Printing, Page Number Format, Orientation: Preparing a
document for printing.
 Page Number Format: Customizing the appearance of page
numbers.
 Orientation: Setting the page layout to portrait or landscape.
 Mail Merge: Creating personalized documents by combining a
standard template with a data source.
  Auto Table of Contents: Automatically generating a table of
contents based on the document’s headings.
 Fillable Forms: Creating interactive documents that users can fill out
electronically.

Spreadsheets

2. Formatting a Document

 Structuring and styling spreadsheet data for better readability and

presentation.

3. Use of Calculation Functions

 SUM: Adds all the numbers in a range.

 AVG: Calculates the average of a range of numbers.
 MIN: Finds the smallest number in a range.
 MAX: Finds the largest number in a range.
 COUNT: Counts the number of numeric values in a range.
 COUNTA: Counts the number of non-empty cells in a range.
 IF: Performs a logical test and returns one value if true and another if
false.
 COUNTIF: Counts the number of cells that meet a criterion.

4. Formulas

 Creating expressions to calculate values based on cell data.

5. V Lookup Functions

 Searches for a value in the first column of a table and returns a value
in the same row from a specified column.

6. Sorting

 Organizing data in ascending or descending order.

7. Absolute Referencing

 Fixing cell references in formulas to remain constant when copied.

8. Charts

 Column Charts: Used for comparing different categories.

  Pie Charts: Used for showing proportions of a whole.

9. Filtering

 Displaying only certain data based on criteria.

10. Pivot Tables/Charts

 Summarizing and analyzing large amounts of data by grouping and

calculating.

Database

11. Tables

 Structuring data with fields and data types.

12. Reports

 Creating formatted outputs of data for analysis and presentation.

13. Queries

 Searching and manipulating data within the database.

14. Design View

 Creating and modifying database objects such as tables, queries, and

forms.

15. Update Query

 Modifying existing data within a table.

16. Forms

 Creating user-friendly interfaces for data entry and modification.

17. Form Wizard

 Automating the creation of forms.

Theory
18. Different User Interfaces

 Types of interfaces and their uses (e.g., Graphical User Interface,

Command-Line Interface).

19. Types of Software

 Categories of software (e.g., system software, application software,

development tools).

20. How the Internet Works

 Basic principles and infrastructure of the internet (e.g., IP addresses,

DNS, protocols).

21. Problem Solving

 Approaches and methodologies for solving problems.

22. Writing Algorithms

 Step-by-step processes to solve problems or perform tasks.

23. Variables, Constants, Data Types

 Basic programming concepts (e.g., integer, float, string, boolean).

24. Flowcharts

 Visual representations of algorithms to plan and communicate

processes.

25. Trace Tables

 Tools for tracking the values of variables during the execution of an

algorithm.

26. Python Programming

 Basics of coding in Python, including syntax and simple coding

practices.

Exercises
Word Processing

1. Exercise: Create a document with a header and footer, insert a table,

and apply different font styles (bold, italics, underline) to different
parts of the text.

 Instructions: Open a word processor, create a new document,

insert a header with your name, insert a footer with the page
number, add a table with 3 rows and 3 columns, and apply
different font styles to each cell in the table.

2. Exercise: Perform a mail merge to create personalized letters for

three imaginary recipients.

 Instructions: Create a standard letter template, prepare a data

source with three recipient names and addresses, and use the
mail merge feature to generate three personalized letters.

Spreadsheets

1. Exercise: Create a spreadsheet with a list of 10 items, their quantities,

and prices. Calculate the total cost for each item and the overall total.

 Instructions: Open a spreadsheet application, enter the item

names, quantities, and prices, use the SUM function to calculate
the total cost for each item, and use the SUM function again to
calculate the overall total.

2. Exercise: Create a pie chart showing the distribution of sales for five
products.

 Instructions: Enter the sales data for five products, select the
data, and create a pie chart.

Database

1. Exercise: Design a simple database table to store student information

(ID, Name, Age, Grade).

 Instructions: Open a database application, create a new table

with fields for ID, Name, Age, and Grade, and enter data for five
students.

2. Exercise: Create a query to find all students with a grade above 85.
  Instructions: Use the query feature to search the student table
for records where the grade is greater than 85.

Theory

1. Exercise: Draw a flowchart for a simple algorithm that takes two

numbers as input and prints their sum.

 Instructions: Use a flowchart tool to create a diagram showing

the steps to take two numbers as input, add them, and print the
result.

2. Exercise: Write a short explanation of how the internet works,

including IP addresses and DNS.

 Instructions: Write a brief essay explaining the basic principles

of how the internet works, focusing on the role of IP addresses
and DNS.

Test with Answer Key

Multiple Choice Section

1. Which function would you use to add all the numbers in a range?

 a) SUM
 b) AVG
 c) COUNT
 d) MIN
 Answer: a) SUM

2. What is the purpose of a mail merge?

 a) To merge multiple emails into one document.

 b) To automate the creation of personalized documents.
 c) To find and replace text in a document.
 d) To create an interactive form.
 Answer: b) To automate the creation of personalized
documents.

3. Which of the following is a type of user interface?

  a) Command-Line Interface
 b) Software Interface
 c) Hardware Interface
 d) Internet Interface
 Answer: a) Command-Line Interface

4. What does a V lookup function do?

 a) It calculates the average of a range of numbers.

 b) It finds and returns data from a specific column in a table.
 c) It sorts data in ascending order.
 d) It creates a visual chart of data.
 Answer: b) It finds and returns data from a specific column in a
table.

5. What is an absolute reference in a spreadsheet?

 a) A cell reference that changes when the formula is copied.

 b) A cell reference that remains constant when the formula is
copied.
 c) A function that calculates the absolute value of a number.
 d) A tool for filtering data.
 Answer: b) A cell reference that remains constant when the
formula is copied.

Structured Questions

1. Describe the process of creating a fillable form in a word processing document.

 Answer: To create a fillable form in a word processing document, you start by designing
the layout of the form, including text boxes, checkboxes, drop-down menus, and other
form controls. Use the form tools available in the word processing software to insert
these controls into the document. Configure the properties of each control, such as its
name, data type, and validation rules, to ensure the form collects the necessary
information correctly.

2. Explain the purpose of using pivot tables in spreadsheets.

  Answer: Pivot tables are used in spreadsheets to summarize, analyze, explore, and
present large amounts of data. They allow users to reorganize and group data
meaningfully without altering the original dataset. Pivot tables make it easy to extract
insights and trends by enabling users to filter, sort, and calculate metrics such as sums,
averages, and counts dynamically.

3. What are the key components of a database table, and what role do they play?

 Answer: The key components of a database table are fields (columns) and records
(rows). Fields define the structure of the table by specifying the data type and name for
each piece of information stored in the table (e.g., ID, Name, Age). Records are the
actual data entries that populate the table, with each record representing a unique
instance of the data structure defined by the fields (e.g., a specific person's information).

4. Outline the steps involved in writing a simple Python program to calculate the sum of two
numbers.

 Answer:

1. Open a Python Integrated Development Environment (IDE) or text editor.

2. Define two variables to store the numbers (e.g., num1 and num2).

3. Use the input() function to take input from the user for each number.

4. Convert the input strings to integers using the int() function.

5. Calculate the sum of the two numbers and store the result in a new variable
(e.g., sum).

6. Use the print() function to display the result.

python

Copy code

# Example Python Program num1 = int(input("Enter the first number: ")) num2 = int(input("Enter the
second number: ")) sum = num1 + num2 print("The sum of the two numbers is:", sum)