9

STVEP – ICT
(Internet and Computing Fundamentals)
Activity Sheet Quarter 1 – LO 8

Introducing Microsoft Office PowerPoint

REGION VI – WESTERN VISAYAS

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 Quarter 3 – Week 1

STVEP 9 – INTERNET AND COMPUTING FUNDAMENTALS

Learning Activity Sheet (LAS) No. 1

Name of Learner: _______________________________________________________

Grade and Section: ____________________________Date: _____________________

Introducing Microsoft Office Power Point

I. Learning Competency with Code

LO 8. Introduce Microsoft Office PowerPoint 2013

1.1. Determine and follow the purpose of the application.

1.2. Recognize and explore the elements of Microsoft Office PowerPoint window.
1.3. Determine and follow the guidelines in creating an effective presentation.
1.4. Properly launch and close the application.

II. Background Information for Learners

INTRODUCTION OF MICROSOFT POWERPOINT 2013

Part of the Microsoft Office 2013 suite of programs, Microsoft PowerPoint

2013 is a full-featured presentation program that helps you quickly and efficiently
develop dynamic, professional-looking presentations and then deliver them to an
audience.

The main purpose of MS PowerPoint is to enable the user to create dynamic,

informational slides through the use of text, graphics, and animation. Slide
presentations created with the software are often displayed on projection screens
for business, training, or educational presentations, although they can be
distributed as stand-alone files.

Below are few important things that one must know about the development
and introduction of Microsoft PowerPoint:
 The program was created in a software company named Forethought, Inc.
by Robert Gaskins and Dennis Austin.
 It was released on April 20, 1987, and after 3 months of its creation, it was
acquired by Microsoft.
 The first version of this program, when introduced by Microsoft was MS
PowerPoint 2.0 (1990).
 It is a presentation-based program that uses graphics, videos, etc. to make a
presentation more interactive and interesting.
 The file extension of a saved PowerPoint presentation is “.ppt”.
 A PowerPoint presentation comprising slides and other features is also
known as PPT.

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 ELEMENTS OF MICROSOFT POWERPOINT 2013

Control Buttons https://edu.gcfglobal.org/en/powerpoint2

Scroll Bar Slide Pane

Ribbon

Quick Access Toolbar

Ruler

Status Bar

Figure 2. The Backstage View

File Menu and Backstage Slide Navigation Pane

View
Figure 1. The Microsoft PowerPoint 2013 Environment

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A. File Menu and Backstage View
When you click the File Menu, you see the Backstage View that contains all the
Creation, Save, Share, and Print options for your presentations.

Figure 2. The Backstage View

B. Quick Access Toolbar

Located just above the Ribbon, the Quick Access Toolbar lets you access
common commands no matter which tab is selected. By default, it includes the
Save, Undo, Repeat, and Start Presentation commands. You can add other
commands depending on your preference.

C. Ribbon
PowerPoint 2013 uses a tabbed Ribbon system instead of traditional menus. The
Ribbon contains multiple tabs, each with several groups of commands. You will
use these tabs to perform the most common tasks in PowerPoint.

Figure 3. The Ribbon and its Parts

D. Ruler, Guides, and Gridlines

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 PowerPoint includes several tools to help organize and arrange content on your
slides, including the Ruler, Guides, and Gridlines. These tools make it easier to
align objects on your slides. Simply click the check boxes in the Show group on
the View Tab to show and hide these tools.

Figure 4. The Ruler, Lines and Gridlines

E. Slides Navigation Pane

This is located on the left side of the window. The Slide Navigation Pane allows
you to view and organize the slides in your presentation.

F. Slide Pane
This is located at the center of your window. The Slide Pane shows a large view
of the slide on which you are currently working. The Notes area appears below
the Slide pane.

G. Notes
The Notes section is a place for the speaker to jot down any hints or references
for his presentation. Only the presenter will see these notes.

H. Status Bar
The Status Bar shows current aspects of the presentation, such as the current
slide number and what design theme was used. A tiny Common tools toolbar
gives quick access to features that the presenter would use often.

STVEP 9 – (Internet and Computing Fundamentals) Activity Sheet

Learning Activity Sheet (LAS) No. 2

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Name of Learner: _______________________________________________________

Grade and Section: ____________________________Date: _____________________

Creating an Effective Presentation

II. Learning Competency with Code

LO 8. Introduce Microsoft Office PowerPoint 2013

1.5. Determine and follow the guidelines in creating an effective presentation.

III. Background Information for Learners

Creating and Preparing for a Presentation

A lot of the work for giving a presentation comes before you deliver it.
Developing informative content, creating clear visual aids, and making sure you
are prepared will all make a presentation go more smoothly, even if you are
nervous. This module will explain how you can create an effective presentation.

Rules in Creating an Effective Presentation

1. Develop your content

a) Brainstorm ideas.
b) See where you need to fill in information and research your topic.
c) Gather all your info and then organize it. Prepare an outline of how you
want to present the information. In the Structure tab, you can learn what to
include and when to include it.
d) Transfer the information to cue cards or a single sheet of paper. You can
use these to support you during your presentation.
e) Remember: You can’t read your presentation off of a script, so don’t write
an essay. Instead, use bullet points to remind you of the next key point.
f) Be sure to know the expected length of time for the presentation and plan
accordingly. Make sure you have enough to say.

2. Create your visual aids

a) Identify the critical information that needs to be presented and include it in
your presentation.
b) Use no more than six bullet points per slide.
c) Keep bullet points short and to the point. Incomplete sentences are okay.
d) Minimize the number of font types used in your presentation.
e) Keep font sizes consistent.

f) Do not make all of the text uppercase.

g) For contrast, use a light-colored font on a dark background and vice versa.
h) Use bold formatting to make appropriate words stand out.
i) Minimize the use of italics. They are more difficult to read.

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 j) Do not vary the look of one slide greatly from the next. Consistency is key.
k) Identify text that can be represented pictorially and use appropriate
graphics in its place.
l) Remove unnecessary graphics that are not relevant to the information
presented.
m) Use consistent colors and font size on each slide.
n) Do not use unusually bright colors.
o) Do not clutter the slides with too many graphics.
p) Use graphics and transitions sparingly.
Launching and Closing the Application

III. Learning Competency with Code

LO 8. Introduce Microsoft Office PowerPoint 2013

1.4 . Properly launch and close the application

IV. Background Information for Learners

A. Opening Microsoft PowerPoint 2013 Program

1. Click on the PowerPoint icon in the Taskbar. If you do not see the icon, go to
the Start button, right-click, and choose Search. Type "PowerPoint" in the
search field, and when PowerPoint appears, double-click it.

2. PowerPoint will open, prompting you to select a theme. Click on Blank

Presentation.

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 B. Closing Microsoft PowerPoint 2013 Presentation

Each presentation window must be closed individually. If you only have one file
open, you can close it and keep PowerPoint.
1. Click the File Tab.
https://www.w3spoint.com/features-of-the-tabs

2. Click Close.
Note: If you have not saved the presentation since making changes, a dialog
box will appear asking if you want to save changes to the presentation. Click
Save if you wish to save your changes; click Don’t Save if you do not want to
save your changes; click Cancel if you do not want to close the presentation.

The file is closed but PowerPoint is still running. You can still browse for a file
to open, create a new presentation, and access PowerPoint’s options.

C. Close PowerPoint Program

If you click the Close button on the title bar when you have only one
PowerPoint presentation open, the presentation will close and you will exit the
PowerPoint program.

1. Click the Close button in the title bar.

Exploring the Web and Network

IV. Learning Competency with Code

LO 2. Create Presentation in Different Ways

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 2.1. Appropriate template is selected and used.
2.3. A new blank presentation is created.
2.4. Existing presentation is opened.

V. Background Information for Learners

USING TEMPLATES
A template is a predesigned presentation you can use to create a new slide
show quickly. Templates often include custom formatting and designs, so they
can save you a lot of time and effort when starting a new project.

TO CREATE A NEW PRESENTATION FROM A TEMPLATE:

1. Click the File tab to access Backstage view.
2. Select New. You can click a suggested search to find templates or use the
search bar to find something more specific. In our example, we'll search for
Business presentations.

Figure 1.2. The Templates in Backstage view

3. Select a template to review it.

Figure 1.3. Gallery of templates

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 4. A preview of the template will appear, along with additional information on
how the template can be used.
5. Click Create to use the selected template.

Figure 1.4. Preview of the selected template

6. A new presentation will appear with the selected template.

TO CREATE A NEW PRESENTATION:

1. Select the File tab to go to Backstage view.

Figure 1.5. Selecting File Tab

2. Select New on the left side of the window, then click Blank Presentation or
choose a theme.

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 Figure 1.6. Selecting Blank Presentation

3. A new presentation will appear.

TO OPEN AN EXISTING PRESENTATION:

1. Select the File tab to go to Backstage view.

2. Select Open.

Figure 1.7.
Selecting Open
in Backstage
view

3. Select Computer, then click Browse. Alternatively, you can choose

OneDrive
(previously known as SkyDrive) to open files stored on your OneDrive.

Figure 1.7.
Selecting Open
in Backstage
view

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 4. The Open dialog box will appear. Locate and select your presentation, then
click Open.

Figure 1.8. Opening presentation in Open Dialogue Box

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