Orientation on Checking

Division Orientation on Transfer of School Records, Enrolment
Policy, Checking of School Forms and SF10 Preparation Policies
Catarman I Central School Covered Court
June 10, 2022
Reminders from Sir Alex:
- Budget Proposal for the EOSY must include the no. of candidates for
graduation, write in detail the requirements needed, gold seal
should be budgeted by box
- Be accurate in your budget proposal
- Medals (Provincial Government)
- Prepare our learners for Grade 3 ELLNA, Grade 6 NAT
- Please read D.O. 21, s. 2022 dated May 10, 2022 (Extending the
Effectivity of D.O. 8, s. 2021 to S.Y. 2021-2022)
- D.O. 25, s. 2022 (Remedial and Advancement Classes)
Orientation Proper
IMPORTANT: SFs Checking is focused on LIS Data
What to check:
 LIS generated SF-1 c/o Adviser

 LIS generated SF-5 c/o Adviser
 SF-10 (Form 137) c/o Adviser
 Diploma
 ECD Checklist
 Certificate of Completion for Kindergarten
For School Head:
 SF-4
 SF-6
School Checking Committee:
Chairman: School Head
Vice Chairman: School ICT Coordinator

Members:
Reminders for School Checking Committee and Class advisers:
(Focus on the accuracy and consistency of learner information,

instead of format and cosmetic aspects of SFs)
 The School Head is accountable and liable for any wrongful entry on
the forms therefore, the Division Checking Committee is not required
to put their names and signatures in SF-5
 Only the names of School Checking Committee shall be printed in the
SF-5 for signature
 School level checking is for all classes
 No. of school days is not included in the checking
 SF-2 will only be as reference in case of inconsistencies in SF-1 and
SF-5
 SF-9 can only be checked if SF-5 and SF-10 did not match
 PSA/NSO is preferred but not required or mandatory
 Brgy. Certification containing the basic information of the child or
Baptismal Certificate can be used as reference for learner’s identity
 LIS generated SFs are not subject for editing outside the LIS
 Any corrections should strictly be done in the system
 When printing, use black ink on A4 or long/folio white bond paper
 Advisers are not required to prepare additional local forms for the
ranking of honors
 Base the honors and other citations in the validated SF5
 Do not prepare and submit obsolete school forms
 NSO/PSA Live Birth Certificate should be attached to the SF-10 when
forwarded to High School
 Good moral certificate is no longer required for admission
 Learner must be enrolled in the LIS as soon as s/he attended classes
even one day attendance.
Checking/Validation of School Forms is spearheaded by the Planning and

Research Section with all the EPS.
Central office’s findings on school-based checking during pandemic:
 a lot of errors
 age entrance
DM 37, s. 2022 (Resumption of Implementation of the Policy on Checking
of School Forms as prescribed in D.O. 11, s. 2018 (Guidelines and
Preparation of School Forms)
- need to go back to D.O. 11, s. 2018 in the checking SFs
Pandemic issues for not having division level checking:
 7 Divisions nationwide explained for having below 5 y.o. enrollees in

Kindergarten
 4 Schools in Northern Samar Division
Since N. Samar is now under Level 2, checking will be done through

combination of F2F and online.
Focus of Checking:
1. Kindergarten Age
 D.O. 20, s. 2018 (Cut-off Age for Kindergarten)
 D.O. 47, s. 2018 (Omnibus Policy on Kindergarten Education)
2. Proper Preparation of SF10 (Form137)
 D.O. 58, s. 2017 (Adoption of New School Forms for K, SHS, and
ALS)
 D.O. 4, s. 2014 (Adoption of the Modified SFs for Public ES and
HS)
 no insertion of school logo in SF10
3. Transfer of documents for T/O and T/I
 D.O. 54, s. 2016 (Guidelines on the Request and Transfer)
 Written or hard copy request is no longer required
4. Update Learners Status in LIS Tracking System
 D.O. 32, s 2021 (Guidelines on Enrollment for S.Y. 2021-2022)

 D.O. 37, s 2022 (Resumption of the Implementation of the Policy
on Checking of SFs as prescribed in D.O. 11, s. 2018
Monitoring Report Format:
- Area of validation
- Observed Implementation
- Recommendation/Remarks
Kindergarten admission
Kindergarten Education shall mean one year preparatory

education for children at least five years old as a prerequisite for
Grade 1
 At least 5 y.o. as of 2019-2020 onward

 At least 5 y.o. as of August 31 if school opening is June
 At least 5 y.o. as of Sept. 30 if school opening is July
 At least 5 y.o. as of Oct. 31 if school opening is August
Mandatory Division Checking for all Kindergarten, Grade 1, Grade

6, Grade 10,11 and 12
Random Division Checking for other Grade Levels:
Very Small School – 100%

Small School – 50%
Medium School – 30%
Large School – 20%
Very Large School – 10%
Memo to follow…

Orientation on Checking

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Orientation on Checking

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Division Orientation on Transfer of School Records, Enrolment

Policy, Checking of School Forms and SF10 Preparation Policies

Catarman I Central School Covered Court

June 10, 2022

Reminders from Sir Alex:

IMPORTANT: SFs Checking is focused on LIS Data

 LIS generated SF-1 c/o Adviser

For School Head:

School Checking Committee:

Chairman: School Head

Vice Chairman: School ICT Coordinator

Reminders for School Checking Committee and Class advisers:

(Focus on the accuracy and consistency of learner information,

Checking/Validation of School Forms is spearheaded by the Planning and

Central office’s findings on school-based checking during pandemic:

- need to go back to D.O. 11, s. 2018 in the checking SFs

Pandemic issues for not having division level checking:

 7 Divisions nationwide explained for having below 5 y.o. enrollees in

Since N. Samar is now under Level 2, checking will be done through

4. Update Learners Status in LIS Tracking System

 D.O. 32, s 2021 (Guidelines on Enrollment for S.Y. 2021-2022)

Monitoring Report Format:

Kindergarten Education shall mean one year preparatory

 At least 5 y.o. as of 2019-2020 onward

Mandatory Division Checking for all Kindergarten, Grade 1, Grade

Random Division Checking for other Grade Levels:

Very Small School – 100%

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