Family Trust Guide GW
Family Trust Guide GW
Contents
Family Trusts What is a Family Trust? Establishing a Trust Administering a Trust Relationship property issues Important terms Where to from here? 1 3 9 15 19 19 20
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Family Trusts
One of the few certainties in life is change. Although change can be exciting, it can also create significant financial risks for you and your family. Establishing a family trust can help to protect you and your family from these financial risks.
The aim of this booklet is to provide you with the information you need to make the following three decisions: 1. 2. 3. Whether establishing a family trust is appropriate for you and your family How to establish your own family trust How to administer your family trust after you have set it up.
A family trust should be designed to protect you and your family. As everybodys situation is different, family trust arrangements need to be tailored to your particular situation. The information in this booklet provides a general guideline but cannot replace the detailed legal advice you will receive from your Lawlink lawyer. If you decide to establish a family trust, your Lawlink lawyer will ensure that the trust arrangements you put in place are tailored to meet the needs and aspirations of you and your family. You will note that a number of terms throughout the document are printed in bold type. These terms are particularly significant and you can find a useful explanation of these terms at the end of the booklet.
you have
Should
a Family
Trust?
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For most purposes, a trust is treated like a separate legal person. Income and assets owned by a family trust are not owned outright by either the trustees or the beneficiaries. Trust assets only become the property of the beneficiaries when trustees transfer the assets from the trust to the beneficiaries personally. As a result, trusts can be used to achieve a number of objectives. These are summarised as follows.
Protecting assets for future generations from potential tax law changes
Family trusts may provide protection against various forms of wealth tax which may be introduced in the future such as death duties or inheritance tax.
Confidentiality
Family trusts are not publicly registered and the details of your family trust arrangements can therefore be kept confidential.
Additional administration
If you establish a trust you need to allow for the time and cost involved with meeting the trusts annual accounting, gifting and administrative requirements. These requirements are explained in page 15 of this booklet.
In these cases a trust can be compared with insurance against sickness where an insurance premium is paid but no benefits arise if the insured does not get sick. For a family trust the initial set up cost and ongoing annual costs can be regarded as a sort of insurance premium. A trust may not provide any benefits if the risks protected against: never arise; arise too soon, before sufficient gifting has been completed; or arise after the law has been changed so that the protection originally offered by the family trust structure is no longer available.
Preparing a trust deed to match your particular situation. Preparing a memorandum of wishes. Preparing new wills and enduring powers of attorney. Discussing asset transfer options with you. Completing the transfer of your assets. If required, arranging for the restructure of your financial arrangements such as the lending secured over any property to be transferred to the trust.
Ongoing costs
The ongoing legal costs you should budget for will include: The annual paperwork required for your gifting programme; and Any additional legal or accounting work required to administer your trust.
An example
Roger and Marie have two children and run their own manufacturing business. Although their business is successful and trading well they recognise that if their business experiences a significant downturn they may be exposed to personal risk from creditors of the company. One of their children, David, suffers from Down syndrome and is likely to need professional care throughout his life. Roger and Marie want to protect their family assets for their retirement and for the benefit of both their children. To protect their family Roger and Marie decide to establish a family trust and they transfer their family home and some other investments to the new trust. The assets they transfer to the trust will, in most cases, be protected from claims by business creditors if their business fails. When they die, the trustees of the trust will be able to provide longterm benefits both to David and to Roger and Maries other son, Michael, as needs arise. In particular, the trustees will have the flexibility to provide for Davids long term residential care needs.
Establishing a Trust
Important Decisions
Establishing a family trust is a decision which can have a significant impact on the benefits you and your family can receive from your family assets.
It is therefore very important that the trust is established in such a way that it will meet the needs of you and your family. For this reason, trusts should not be established thoughtlessly using standardised documents. There are a number of particularly important decisions which you need to make in establishing a family trust. Your Lawlink lawyer is trained to identify and discuss these issues with you and to ensure that the family trust you establish will meet your particular needs. The six major decisions which you need to make in establishing a family trust are: 1. 2. 3. 4. 5. 6. Who will be the trustees Who will be the beneficiaries Whether you should establish one or more trusts How to structure the trust deed What other documents you need to prepare to complete your estate plan What assets to transfer to the new trust
Decision 1:
Who will be the trustees?
Trustees hold title to trust assets in their own name and have the power, subject to the trust deed, to deal with those assets as they see fit. Given the power that trustees have to control trust assets it is particularly important that you choose trustees with common sense whom you can trust to manage the trust affairs in a way that will provide the maximum benefits possible to the beneficiaries. The only restriction on who can be appointed a trustee is that trustees must be mentally capable and over 20 years of age. You can be a trustee and a beneficiary of a trust you establish.
If you decide that you will be a trustee of your own trust, we generally recommend that you also appoint an independent trustee; this helps to protect the trust from claims that it is a sham. You can appoint anyone you trust who is mentally capable and over 20 years of age to be an independent trustee. For example, you could appoint a friend or a trusted professional advisor. Many professionals also run trust management companies which can be appointed as trustees. As an alternative to appointing an independent trustee, some modern trust deeds provide for the appointment of an independent protector. An independent protector is not a trustee but their approval is required for a number of important decisions such as capital or income distributions or variations to the trust deed. As the independent protector is not a trustee they do not need to be involved with the trust on a day to day basis or sign all documents to be signed by the trust such as bank loan and security documents. This arrangement simplifies the administration of the trust but retains the involvement of an independent person in major trustee decisions. Your trust deed should give at least one person the power to appoint additional trustees and to remove any trustee from office. If you set up the trust you would usually have this power of appointment and removal.
Decision 2:
Who will be the beneficiaries?
Anybody can be a beneficiary of a trust. It is important to remember that discretionary beneficiaries do not have an automatic right to receive benefits from the trust; they only have a right to be considered by the trustees when the trustees decide to make benefits available. This means that the group of beneficiaries you choose should be wide enough to include people who you actually want to benefit from the trust but not so wide that the trustees have to consider the needs of a large, disparate group. The most common groups of beneficiaries are relatives, close friends, charities and other trusts established for the benefit of these beneficiaries. We generally include a power for you to add further beneficiaries to the trust once it has been established so that the trust can be changed to meet the future needs of your family. If you set up a trust, you can be a beneficiary as well as a trustee.
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Decision 3:
Should you establish one or more trusts?
In certain circumstances, we recommend establishing more than one trust to protect the interests of a single family. This arrangement is particularly suitable: Where there is a particular need to separate the ownership of a family's business assets from its lifestyle assets, such as the family home; or For couples where one or both members have their own children (as setting up one trust for each partner ensures that the interests of their own children will be protected).
Your Lawlink lawyer can discuss these arrangements with you to ensure that an appropriate structure is put in place to reflect your particular needs.
Decision 4:
How to structure the trust deed
The trust deed is the document which sets out the rules for how the trust will be administered. It is the most important document you will sign to establish your trust. The trust deed needs to be as flexible as possible while at the same time reflecting your intentions in setting up the trust. Changing a trust deed once it has been signed is not a simple matter. It is therefore very important to ensure that the trust deed is prepared correctly at the outset. Amongst other things, the trust deed will specify the name for the trust. You should choose a distinctive name which will help you to maintain the distinction between your personal affairs and the trusts affairs.
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Decision 5:
What other documents you need to prepare to complete your estate plan
You should view your family trust as the central pillar of your estate plan. It should be accompanied by: A will dealing with your personal estate including any debt owed to you by the trust; A memorandum of wishes; and Enduring powers of attorney documents.
When you establish your trust you should complete a new will to deal with: Your personal chattels; The debt owed to you by your trust, if any; The balance of your estate (which is generally left to the trust); and Your powers to appoint trustees and beneficiaries under the trust deed.
We also recommend that you prepare a memorandum of wishes to accompany your trust deed when you establish your trust. This memorandum should set out in detail all of your intentions for the trust and in particular cover such matters as: How the trustees should deal with the trust assets. How benefits should be made available to the beneficiaries; and How you would like the trust to operate after your death.
A memorandum of wishes provides useful guidance for the trustees who will operate the trust after you have died. However, such a Memorandum is not binding on those trustees. You should also consider signing enduring powers of attorney covering both your personal property and your personal care and welfare. These documents give a third person, the attorney, power to act on your behalf in relation to your property and your personal care and welfare if you are out of the country or mentally incapable. The word property in this context is used in a wide sense to cover all of your personal assets. It will therefore apply to any land and buildings which you own as well as to bank accounts, vehicles and any other form of personal property.
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Decision 6:
What assets to transfer
Once you have decided on the structure of the trust deed you can begin the process of transferring assets to your new trust. Although you can transfer any asset to your trust, we generally recommend only transferring assets which are likely to increase in value. If you are considering transferring investment assets such as a rental property to your new trust you should obtain advice from a taxation specialist on the effects of such a transfer. If you have been claiming depreciation on your rental property then you may become liable for depreciation recovered if you complete a transfer of the property to your new trust. A trust acquires assets that are given or sold to it, often by the settlor or settlors. Usually the assets are sold to the trust at current market value to avoid gift duty liability. As most trusts do not have cash to pay the purchase price, this sale creates a debt due to the settlor which is forgiven by a gifting programme. Any debt which is not forgiven is a personal asset and is thus available to personal creditors. The only assets protected by a trust are therefore: The increase in value, if any, of assets transferred to the trust over their original market value at the time of transfer; The amount of any gifts made to the trust; and The amount of income earned by the trust from trust assets which has not been distributed to beneficiaries.
It is therefore important to begin the process of transferring assets to your family trust as soon as possible so that the process of completely gifting the resulting debt can be completed as quickly as possible. An individual can gift up to $27,000 in any 12month period without paying gift duty. A couple can therefore make gifts totalling $54,000 in a 12month period. In assessing this amount ordinary gifts (eg. birthday, Christmas etc) are usually not taken into account. Gifts can be made in cash or by forgiving all or part of an outstanding debt.
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The rates of gift duty (as at June 2008) for gifts in excess of $27,000 are:
$0 $27,000 $27,000 $36,000 $36,000 $54,000 $54,000 $72,000 Over $72,000 Nil 5% on excess over $27,000 $450 plus 10% on excess over $36,000 $2,250 plus 20% on excess over $54,000 $5,850 plus 25% on excess over $72,000
If you die before forgiving the entire debt owed to you by your trust, then you can forgive the balance of the debt in your will. A forgiveness of debt under a will, as with any other gift under a will, is not liable for gift duty.
An example
Sally and Mark established a trust in July 2002. When they established their trust they decided to transfer their family home to the trust. At that time, their home had a market value of $300,000. They therefore sold the home to the trust for $300,000 and the trust signed a deed of acknowledgement of debt in Sally and Marks favour acknowledging a debt of $300,000. Sally and Mark immediately forgave $27,000 each of this debt (i.e. a total of $54,000) so that immediately following the transfer the debt was reduced from $300,000 to $246,000. Sally and Mark made a further gift to the trust by forgiving a further $54,000 in July 2003 and a further $54,000 in July 2004. As a result of these gifts, by August 2004 Sally and Mark had reduced their personal asset position from $300,000 to $138,000 and the trusts asset position had increased from $0 to $162,000 plus the increase in value of the home property between 2002 and 2004.
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Administering a Trust
The importance of proper administration
Once your trust has been established it is very important that it is administered properly. Your trust achieves its objectives by separating ownership of your familys assets from you personally. If the trust is not administered properly to make this separation of ownership clear then the trust could be challenged as a sham. Such a challenge could be made by a business creditor, relationship partner, the IRD or Work and Income New Zealand. If such a challenge is successful then the trust assets could be treated as your own personal assets and the benefits available through the trust structure will be lost.
Trustee obligations
Under the Trustee Act 1956, trustees have a duty to invest prudently and to "exercise the care, diligence and skill that a prudent person of business would exercise in managing the affairs of others". Although many modern trust deeds exclude or reduce these obligations, all trustees are still expected to exercise a reasonable level of responsibility and prudence in carrying out their responsibilities. The Trustee Act therefore provides a useful guideline for any trustee when making decisions.
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As a guideline, trustees should have regard to the following matters: 1. 2. 3. 4. 5. 6. 7. 8. 9. The desirability of diversifying trust investments. The nature of existing trust investments and other trust property. The need to maintain the real value of the capital or income of the trust. The risk of capital loss or depreciation. The potential for capital appreciation. The likely income return. The length of the term of the proposed investment. The probable duration of the trust. The marketability of the proposed investment during, and on the determination of, the term of the proposed investment.
10. The aggregate value of the trust assets. 11. The effect of the proposed investment in relation to the tax liability of the trust. 12. The likelihood of inflation affecting the value of the proposed investment or other trust property. Although not all of these matters will necessarily be relevant in all circumstances, they do provide a useful guideline for any trustee making an investment decision. A passive trustee who merely rubber stamps the decisions of cotrustees could be exposed to claims by beneficiaries for losses incurred by the trust.
Trustee liability
Trustees are personally liable for all debts incurred by the trust including tax liabilities. Where loans are arranged from banks or similar lending institutions, it is customary for the liability of independent trustees to be specifically excluded. It is also quite reasonable for independent trustees to request a settlor to personally indemnify them for any losses they incur as a result of their trusteeship.
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Taxation obligations
Taxation obligations will vary between trusts and, where appropriate, trustees should take specialist accounting advice to ensure that the taxation obligations of their trust are complied with. One issue which is often overlooked is the need for trustees to resolve, within six months following the end of each financial year (i.e. usually before 30 September each year), how any income earned by the trust will be treated. The trust income can be: Distributed to all or some of the beneficiaries and taxed at their tax rate (there are some limitations for distributions to children); or Treated as trust income and taxed at the trustee rate (currently 33%); or A mixture of these two options.
If a resolution is not passed within the six month timeframe, the income will be treated as trust income and taxed at the 33% tax rate. This could mean that potential tax savings are lost.
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If the trust deed does not make either provision, the trustees decisions must be unanimous. Most trust deeds also provide that trustees decisions must be made or ratified in writing.
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Important terms
A beneficiary is a person, company or other entity who can receive benefits from a trust. A distribution is a payment from a trust to a beneficiary. Under an enduring power of attorney document you appoint another person to act on your behalf if you are out of the country or become mentally incapable. This power can apply to your personal property, your personal care and welfare or to both areas. You forgive a debt when you acknowledge that all or part of a debt owing to you does not need to be repaid. This is a gift which needs to be recorded in writing. You make a gift/complete gifting when you transfer a personal asset to another entity and receive nothing in return. You can make gifts to a trust by either directly transferring assets or by forgiving all or part of a debt the trust owes to you.
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A gifting programme is a regular process established to transfer your personal assets to a trust by way of regular gifts which are made in such a way that you do not become liable for gift duty. An independent protector is a person who is not a beneficiary or trustee and whose approval is required for specified trustee decisions. An independent trustee is a trustee who is not a beneficiary. A memorandum of wishes is a written summary of your goals and objectives for your family trust. A settlor is a person who creates a trust by transferring assets to trustees subject to the provisions of a trust deed they have prepared. A sham trust arises where a trust deed has been signed and assets have supposedly been transferred to the new trust but the settlor and trustees have practically ignored the trust and continued to treat all of the assets supposedly owned by the trust as the settlors personal assets. This concept is explained in more detail in page 15. A trust deed is the set of rules for the operation of a trust. A trustee is a person appointed by a settlor to hold legal title to trust assets for the benefit of some beneficiaries. A trustee has legal control of the trust assets. Trust income is the money a trust makes from the investment of its capital. It can include interest, rent and share dividends. Trust capital is the assets of the trust and can include real estate, term deposits and share investments. A will is a legal document which specifies how you want your personal assets to be administered and distributed after your death.
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Lawlink members
Whangarei Webb Ross Legal House 9 Hunt Street Ph: 09 470 2400 Also at Dargaville www.webbross.co.nz Warkworth Webster Malcolm & Kilpatrick Lawlink House Neville Street Ph: 09 425 8037 www.wmklaw.co.nz Auckland Hesketh Henry AXA Building 41 Shortland Street Ph: 09 375 8700 www.heskethhenry.co.nz Tauranga Sharp Tudhope Lawyers 35 Grey Street Ph: 07 578 2149 www.sharptudhope.co.nz Hamilton Harkness Henry KPMG Centre 85 Alexandra Street Ph: 07 838 2399 Also at Paeroa www.harkness.co.nz Rotorua Davys Burton 1109 Fenton Street, Lake End Ph: 07 347 9466 www.davysburton.co.nz Gisborne Burnard Bull & Co 79 Lowe Street Ph: 06 867 1339 www.burnardbull.co.nz New Plymouth Auld Brewer Mazengarb & McEwen 9 Vivian Street Ph: 06 757 5183 www.abmm.co.nz Napier Langley Twigg 66 West Quay Ahuriri Ph: 06 835 8939 www.langleytwigg.co.nz Wanganui Treadwell Gordon Suite 8, Wicksteed Terrace Ph: 06 349 0555 www.treadwellgordon.co.nz Palmerston North Fitzherbert Rowe 65 Rangitikei Street Ph: 06 356 2621 www.fitzrowe.co.nz Lower Hutt Gibson Sheat Gibson Sheat Centre 1 Margaret Street Ph: 04 569 4873 www.gibsonsheat.com Wellington Gibson Sheat United Building 107 Customhouse Quay Ph: 04 496 9990 www.gibsonsheat.com Nelson Pitt & Moore 78 Selwyn Place Ph: 03 548 8349 Also at Richmond www.pittandmoore.co.nz Blenheim Gascoigne Wicks 79 High Street Ph: 03 578 4229 Also at Kaikoura www.gascoignewicks.co.nz Christchurch Wynn Williams & Co BNZ House 129 Hereford Street Ph: 03 379 7622 www.wynnwilliams.co.nz Timaru Timpany Walton 11 Strathallan Street Ph: 03 687 7126 www.timpanywalton.co.nz Wanaka AWS Legal 38 Ardmore Street Ph: 03 443 0900 www.awslegal.com Queenstown Anderson Lloyd 13 Camp Street Ph: 03 450 0700 www.andersonlloyd.co.nz Dunedin Anderson Lloyd Otago House cnr Princes Street & Moray Place Ph: 03 477 3973 www.andersonlloyd.co.nz Gore AWS Legal 8 Mersey Street Ph: 03 209 0333 www.awslegal.com Invercargill AWS Legal 151 Spey Street Ph: 03 211 1370 Also at Te Anau www.awslegal.com
Disclaimer: The information contained here is of a general nature and should be used as a guide only. Any reference to law and legislation is to New Zealand law and legislation. We recommend that before acting on it, you consult your Lawlink firm. Copyright: Family Trusts is published by The Lawlink Group Ltd. PO Box 6197, Wellesley Street, Auckland 1141. Telephone: 09 300 5470, Fax: 09 309 5113, Website: www.lawlink.co.nz, Email: info@lawlink.co.nz. Copyright 2005 by The Lawlink Group Ltd. All rights reserved. No part of this work may be reproduced or copied in any form or by any means without the written permission of the publisher, and without proper accreditation to Lawlink and Family Trusts as the source of information. Updated April 2010
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