Without data, all anyone has are

opinions. Data elevates the

probability that youll make the
right decision.
-W. Edwards Deming
Powerful Data Analysis with Power Pivot
Knowledge Sharing Presentation

March 3rd, 2017

Kelvin Adisetya
Table of Contents

Background

Review and Proposed Solution

Implementation Plan

Conclusions
Background
PivotTables is a common way to quickly analyze data with just a few
clicks

Example
Leveraging new account information of a bank to discover which day of the week generates the most deposits using pivot table

712 rows of new account data Pivot table of sum of amount broken down by day

PivotTables are highly flexible and can be quickly adjusted depending on how you
need to display your results

Source:Office support Create a PivotTable to analyze worksheet data; ExcelDemy.com Excel Pivot Table examples Create total 8 PivotTables
Background
Despite of its efficiency and simplicity, Pivot Tables (based on Excel Data
Sets) falls short when it comes to analyzing big data

Pivot Tables Limitations Descriptions

Excel data set is limited to the size of an Excel worksheet, about

1,048,000 rows.
Size 1 millions rows may seem a lot, but when you talk about databases, its
minismule. E.g. Its not uncommon that transaction data has million rows

When you have more than 100,000 rows, your performance slows
substantially.
Unable to do analysis of multiple data sources at the same time
Performance - Vlookup is needed to link multiple data sets from multiple different
sources
- Vlookup usage for large data sets can quickly become a problem
for performance

Standard Pivot Tables are deficient at creating new derived insights

from raw underlying data
Analytical Capabilities - Unable to do calculations within the pivot table and line up
comparative measures like Prior Year To Date.

Source:excelunplugged.com Pivot Table vs Power Pivot or what is Power Pivot; probiztechnology.com Is It Time to Switch From Excel Pivot Tables to Power Pivot? ; exceleratorbi.com.au
What is Power Pivot and Why You Should Care
Table of Contents

Background

Review and Proposed Solution

Implementation Plan

Conclusions
Review and Proposed Solution: Benefits of Power Pivot
Power Pivot is a powerful solution with the capability to analyze vast
volumes of data without compromising on speed/performance
Pivot Tables (based on
Excel Data Sets) Power Pivot
Row limitations Row limitations
1 million rows capacity limit Removes virtually all limitations on a number of rows you can
analyze
Performance Performance
File becomes super slow and Excels automatic Process millions of rows in about the same time as thousands
calculations start to go a little berserk when Make the most of multi-core processors and gigabytes of memory for
handling more than 100,000 rows fastest processing of calculations

Analysis on Multiple Data Sources Analysis on Multiple Data Sources

Only allow the user to use a single source data table Data Model (single data source) containing multiple data sets from
Vlookup usage to bring the data into a single table can compromise multiple different sources can be built by relating data sets to one another
performance Able to analyze all data sets in one Pivot Table

Simplicity Simplicity
Create pivot table in a few easy clicks Power Pivot as Excel add-in takes advantage of familiar Excel tools and
features
Analytical Capabilities Analytical Capabilities
Must use Calculated Items and Calculated Fields to perform The new Data Analysis Expression (DAX) formula language that
calculations in the pivot table makes it easy to do calculations within the pivot table

Power Pivot for Excel is an add-in that can be used to transform enormous quantities of data with incredible speed into
meaningful information to get the answers you need in seconds

Source: Office support Create a PivotTable to analyze worksheet data; ExcelDemy.com Excel Pivot Table examples Create total 8 PivotTables;
excelunplugged.com Pivot Table vs Power Pivot or what is Power Pivot; probiztechnology.com Is It Time to Switch From Excel Pivot Tables to
Power Pivot? ; exceleratorbi.com.au What is Power Pivot and Why You Should Care; lifewire.com 5 Cool Things You Can Do With PowerPivot for
Excel
Review and Proposed Solution: Power Pivot Demonstration
Demonstration: Adding large amount of data

A fictitious retail demo dataset is used for demonstration

Power Pivot manage to sort and filter 2.2 million rows of data in less than a second

Source: Office support Power Pivot: Powerful data analysis and data modeling in Excel
Review and Proposed Solution: Power Pivot Demonstration
Demonstration: Creating relationships between data from different data
sources to integrate columns from multiple tables into a PivotTable

A fictitious retail demo dataset is used for demonstration

Source: Office support Power Pivot: Powerful data analysis and data modeling in Excel
Review and Proposed Solution: Power Pivot Demonstration
Demonstration: Creating a calculated coloumn named Total Profit so that
Total Profit can be analyzed in Pivot Table

A calculated column named Total Profit is created based on the existing revenue and cost information in the data

Source: Office support Power Pivot: Powerful data analysis and data modeling in Excel
Review and Proposed Solution: Power Pivot Demonstration
Demonstration: Multiple data sets and a calculated coloumn named Total
Profit can be analyzed in one pivot table

A fictitious retail demo dataset is used for demonstration

Source: Office support Power Pivot: Powerful data analysis and data modeling in Excel
Review and Proposed Solution: IT-Related Benefits of Power Pivot

IT-related benefits of Power Pivot

Increased IT efficiency Increased consistency,

associated with monitoring integrity, security, and
and managing mission- compliance, reliability, and
critical self-service BI scalability for self-service BI
applications in the enterprise. applications based on standard
SharePoint-based features.

High degree of data Reduced IT backlog by

accuracy for decision- delegating BI support
making through automatic responsibilities to power
data refreshing. users in each department.

Source: technet.microsoft.com Microsoft SQL Server PowerPivot Planning and Deployment

Table of Contents

Background

Review and Proposed Solution

Implementation Plan

Conclusions
Power Pivot Implementation Plan

Assessment and scoping

Project team assembled
Vision and scope defined
Deployment planning exercise
Requirements baselined
Technology validation completed
Project plans formulated
Proof of concept
Lab environments deployed
Concept validated
Initial release completed
Pilot projects
User acceptance testing completed
Pre-production testing completed
Pilot completed
Production rollout
Core technology deployed
Site deployments completed
Deployment stabilized
Proof of Concept

Source: technet.microsoft.com Microsoft SQL Server PowerPivot Planning and Deployment

Table of Contents

Background

Review and Proposed Solution

Implementation Plan

Conclusions
Conclusions

PivotTables is a common way to quickly analyze data with just a few clicks yet it falls short when it comes to analyzing big
data

Pivot Tables (based on Excel Data Sets) cant handle huge volumes of data without compromising on size and
speed/performance

Power Pivot for Excel is an add-in that can be used to transform enormous quantities of data with incredible speed into
meaningful information to get the answers you need in seconds

IT-related benefits of Power Pivot are increased IT efficiency, high degree of data accuracy for
decision-making, increased consistency, integrity, security, and compliance, reliability, and
scalability, and reduced IT backlog

Phases of Power Pivot implementation plan are assessment and scoping, deployment planning exercise, proof of
concept, pilot projects, and production rollout