05 Orientation on DM 14 s. 2021 Checking of Forms Final

Orientation on the
DepEd Memorandum 14, s.

2021
Interim Guidelines on the
Preparation, Submission,
and Checking of School
Forms
08 April 2021
MEETING OBJECTIVES
● Orient the participants on their obligation in

the implementation of the aforementioned
memorandum
● Clarify/discuss issues and concerns in the
implementation of the said memorandum
DEPARTMENT OF EDUCATION
POLICY OBJECTIVES
● Establish clear guidelines for the

preparation, submission, and checking of
school forms for SY 2020-2021
● Gather no more than those data that are
important and relevant to the school given
the ongoing health crisis
Pertinent Provisions of the
DepEd Memorandum 14, s. 2021
PREPARATION & SUBMISSION OF SCHOOL
FORMS
School Form 1 (SF1) School Registry
● Additional data elements for Learning Modality shall be added in
the existing SF1.
● The learning modality shall be updated whenever the learner
shifts from one learning modality to another.
● At the end of each quarter, the updated modality shall be
generated through the Learner Information System (LIS) as
official quarterly enrollment count per modality.
● The age to be recorded in the form is the learner’s age by
October 31, 2020.
FORMS
School Form 2 (SF2) Daily Attendance
● Teachers/advisers may choose an applicable Learner Attendance
Conversion Tool (LACT) that can be considered in checking the
learner’s attendance in Annex 2.
● The SF2 that are already prepared by teachers for the first two
quarters should be adopted without any further modification.
Hence, the adoption of LACT in Annex 2 is only applicable and
should only be used for the third and fourth quarters of SY 2020-
2021.
FORMS
School Form 2 (SF2) Daily Attendance
● A learner can only be considered drop-out or no longer
participating in learning activities (NLPA) if he/she and his/her
parent voluntarily withdraw from schooling or if he/she incurs
absences of more than 20% of the prescribed number of class or
laboratory periods during the school year or semester as per DO
No. 8, s. 2015.
● Reporting cut-off date for enrollment count is as of October 9,
2020.
LEARNER ATTENDANCE CONVERSION
TOOLS
LACT 1
● Online presence-based
● Actual recording of number of class days present and absent
● Applicable only to online distance learning modality with daily
schedule of online classes
TOOLS
LACT 2 Attendance Checking Number of Contact Equivalence in Class
● Communication-based Efforts Attendance (in days)
(meaning has nothing Weekly 1 contact effort for 3 class days

distribution
to do with the learning
1 contact effort for 3 class days
outputs or retrieval
performance) Monthly 4 contact efforts 12 class days
● Applicable to all for distribution
distance learning 4 contact efforts 12 class days

for retrieval
modalities
TOOLS
LACT 3
● Output-based
● Applicable only to printed
modular and digital modular
distance learning modalities
FORMS
School Form 3 (SF3) Books Issued and Returned
● If the school is releasing books and other learning materials to
learners, SF3 may be used.
● This form can also be utilized to record the distribution and
retrieval of Learning Modules.
● In using SF3 for the recording and monitoring of modules, the title
of the book shall be replaced by an appropriate reference code or
title of the module being issued or distributed.
8
FORMS
School Form 4 (SF4) Monthly Report of Learner Movement
and Attendance
● Instead of a monthly submission to the District/Division Office,
School Form 4 shall only be submitted quarterly.
● Replace the Column for Dropout with No Longer Participating in
Learning Activities (NLPA). NLPA is a status of learners whose
parent/guardian or even the learner has failed to communicate or
has not made any efforts to contact the class adviser for at least
seven consecutive weeks.
● Additional data fields for Mortality/Death
FORMS
School Form 8 (SF8) Basic Health and Nutrition Profile
● Parents or guardians may administer the actual measuring of
weight and height (Body Mass Index) and submit a reading result
to the class adviser.
● Updating of SF8 through the LIS facility is highly encouraged for
elementary grade levels but not mandatory except for the learner-
recipient of any program promoting health and nutrition. JHS and
SHS are not required to accomplish SF8 and update BMI in LIS.
FORMS
School Form 9 (SF9) Progress Report
● Indicate at the bottom part of each column the learning modality
being adopted in each quarter.
● The character traits and core values portions of SF9 are not
required to be accomplished.
FORMS
School Form 10 (SF10) Permanent Record
● SF10 shall be prepared at the end of the school year.
● For Grades 5 and 6 who are still using Form 137, instructions for
SF9 character traits and core values shall be applied.
SUMMARY OF AMENDMENTS
School Form Action Adjustments/Amendments
Addition of Learning Modality

SF 1 Required
Age cut-off as of October 31, 2020
LACT
SF 2 Required NLPA
Enrolment count cut-off is October 9, 2020
SF 3 Highly encouraged Module Reference Code
Quarterly submission
SF 4 Required NLPA
Mortality/Death
SF 8 Highly encouraged Parents to administer measuring BMI
Addition of Learning Modality

SF 9 Required
Character traits and core value portions are not required.
CHECKING OF SCHOOL FORMS
● The division level checking of school forms, which is being conducted by
the Division Checking Committee (DCC) as stipulated in Section V
Paragraphs A1, B2, and C2 of DepEd Order 11 s. 2018, is hereby
suspended.
● The annual checking of school forms shall only be done at the school
level by the School Checking Committee.
● The school level checking may be conducted through online and/or on-
site, provided that health and safety protocols are being observed.
● The result of the checking of forms initiated by the School Checking
Committee is deemed final and can be used by the school to complete
its submission in LIS.
Open Forum
OPEN FORUM NORMS
Click the “Raise hand” button if you Mute your microphone

have any questions/clarifications. when not speaking.
Frequently Asked Questions (FAQs)
1. Will the same guidelines be applied

for the next school year?
 No. DepEd Memorandum 14, s. 2021
shall only be applicable for SY 2020-
2021, unless otherwise the suspension
of face to face classes is extended .
2. What is the age to be recorded in SF
1?
- The age to be recorded in the form is the
learner’s age by October 31, 2020.
3. Do I need to backtrack my record of
attendance of learners and revise my SF
2 for the first and second quarters?
- No. The SF2 that are already prepared by
teachers for the first two quarters SHOULD
be adopted without any further
modification. The adoption of LACT is only
applicable and should only be used for the
third and fourth quarters of SY 2020-2021.
- For those who did not prepare SF2 prior
to the issuance of LACT guidelines,
teachers may adopt the LACT guidelines
in the preparation of SF2 for those
reporting months.
4. What is the reporting cut-off
date for enrollment count?
- Reporting cut-off date for enrollment
count is as of October 9, 2020.
5. Who will choose the applicable
LACT?
- Teachers/advisers have the freedom
to choose the applicable LACT in
checking the learner’s attendance.
Refer to Annex 2 of the Memorandum
for the list of LACTs that can be used.
6. Which LACT should I choose?
- It depends on your adopted distance
learning modality. Refer to Annex 2 of
the Memorandum for the list of LACTs
that can be used.
7. Can I use different LACTs in my
classes?
- Yes, as long as the chosen LACT is
applicable to your classes. Refer to
Annex 2 of the Memorandum to see
which LACT can be applied to your
classes.
8. Is it possible that for one

section, each learner has a
different LACT?
- Yes. Learners in one section may
have different LACTs.
9. What if there are multiple
modalities being held in a section or a
class, does the teacher need to
prepare separate SF2 for each
modality?
- If this is the most convenient and useful
to the class adviser, he/she may do so.
10. In LACT 1, is the student
considered present if he/she is only
able to enter the online learning
platform and attend the class for a
few minutes due to internet
connectivity issues?
- Yes, as long as there is
communication made by the
learner/parent/guardian to the teacher
that the learner is having internet
connectivity issues.
11. In LACT 2, should a learner still be
considered present even in the
delayed or non-submission of a
module?
- Yes, as long as there is communication
made between the parent/guardian or
learner and the teacher.
12. How can we record the attendance of
learners using the 6-class day schedule if
the SF 2 is only designed for a 5-class day
schedule?
- DepEd ICTS is in the process of updating our
school forms in the LIS but feel free to manually
edit the school form on your own, for now, to
follow the prescribed guidelines of DM 14, s.
2021. DEPARTMENT OF EDUCATION
13. When should a student be dropped
out of class?
- Teachers are highly encouraged to
exercise due consideration and reach out to
learners. - A learner can only be considered
drop-out or no longer participating in
learning activities (NLPA) if he/she and
his/her parent voluntarily withdraw from
schooling or if he/she incurs seven weeks
of non-attendance in his/her online
classes and/or non-submission of
modules/activity sheets without any
communication/contact efforts being
made by the learner or parent/guardian
with the teacher.
14. What communication efforts are
considered valid as a form of
attendance and/or communication?
- Contact/communication efforts may vary
depending on the distance learning
modality and may include but not limited
to electronic/digital communication, using
of designated drop/pick up
kiosk/middleman for printed modules, phone
calls, text messaging, handheld CB radio,
letter correspondence or attending
classes/meetings, and/or physical
appearance of parent/guardian and adviser
within the parameter of the existing
local/national health safety protocols of IATF
for COVID-19.
15. Do I still need to accomplish SF 3?
- If there is an existing form
(electronic/printed) being used to monitor
distribution of learning materials or
modules, there is no need to make
another recording of the same data in
SF3.
16. Are there any amendments to
SF 7?
- None. The same form shall be
accomplished for SY 2020-2021.
17. How can I update SF 8 if I am not
able to meet the learners in-person to
measure their BMI?
- SF 8 is not mandatory but parents or
guardians may administer the actual
measuring of weight and height (Body Mass
Index) and just submit a reading result to the
class adviser.
18. Am I required to update SF 8?
- Generally, no. The BMI feature in LIS is
temporarily relaxed and does not require
users to update BMI data.
- However, for those grade levels in
elementary that are beneficiary of health
and nutrition support programs, the BMI
data may be deemed relevant.
- Teachers are highly encouraged to
collect BMI data provided that the health
and safety protocols are being observed.
19. What if I already filled out the
portions of core values and
character traits in SF 9, do I still
need to revise or redo it?
- No, you can leave the filled out core
values and character traits as is.
20. Where can we get a copy of the
revised school forms?
- DepEd ICTS is in the process of revising
and updating the school forms. Please wait
for the forms to be uploaded in the LIS.
Nevertheless, you can manually edit the
forms based on the prescribed guidelines
as you wish.
21. Is the internal Division Level

Checking of School Forms
allowed?
- No. The annual checking of school
forms shall only be done at the
school level by the School Checking
Committee.
22. Is the result of the checking of
forms conducted by the School
Checking Committee valid and
final?
- Yes. It can also be used by the
school to complete its submission in
LIS.
THANK YOU!
Planning Service - Office of the Director
ps.od@deped.gov.ph | (02) 635 3976
Reoriented by:
DR. DELFA APONESTO-APELO
SEPS, PRU

05 Orientation on DM 14 s. 2021 Checking of Forms Final

Uploaded by

05 Orientation on DM 14 s. 2021 Checking of Forms Final

Uploaded by

Orientation on the

DepEd Memorandum 14, s.

● Orient the participants on their obligation in

● Establish clear guidelines for the

(meaning has nothing Weekly 1 contact effort for 3 class days

distance learning 4 contact efforts 12 class days

Addition of Learning Modality

SF 3 Highly encouraged Module Reference Code

SF 8 Highly encouraged Parents to administer measuring BMI

Addition of Learning Modality

Click the “Raise hand” button if you Mute your microphone

1. Will the same guidelines be applied

8. Is it possible that for one

21. Is the internal Division Level

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