Microsoft
Excel 2011
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Cheat Sheet
Excel 2011 Screen
Menu bar
Keystroke Shortcuts
Standard toolbar
General
Ribbon
Name box
Select All
button
Vertical
Scroll bar
Open a Workbook
+O
Save a Workbook
+S
Print a Workbook
+ P
Close a Workbook
+W
Undo
+Z
Redo or Repeat
+Y
Minimize Window
+M
Navigation
Worksheet tabs
View
buttons
Worksheet Tab Scroll buttons
Horizontal Scroll bar
The Fundamentals
The Standard Toolbar
New
Open
Print
New from Save
Template
Copy
Cut
Format
Painter
Paste
Undo
Redo
Show/Hide
Sort
Formula Bar
Ascending/
Show/Hide
Descending
Media Browser Help
AutoSum
To Create a New Workbook: Click the
New button on the Standard toolbar or select
File New Workbook from the menu, or
press + N.
To Open a Workbook: Click the
Open
button on the Standard toolbar, select File
Open from the menu, or press + O.
To Save a Workbook: Click the
Save
button on the Standard toolbar, or select File
Save from the menu, or press + S.
To Save a Workbook with a Different
Name: Select File Save As from the menu
and enter a different name for the workbook.
Cell References: Cells are referenced by
addresses made from their column letter and row
number, such as cell A1, A2, B1, B2, etc. You can
find an address of a cell by looking at the
Name Box.
To Select a Cell: Select the cell by clicking it or
by using the keyboard arrow keys.
To Select a Cell Range: Click the first cell of
the range and drag the mouse pointer to the last
cell of the range.
To Show or Hide the Media Browser:
Click the
Media Browser button on the
Standard toolbar.
Filter
Toolbox
Zoom
Search
To Show or Hide the Toolbox: Click the
Toolbox button on the Standard toolbar.
To Change the Toolbox: Select View from
the menu bar and select the tool you want to view in
the Toolbox from the menu. Or, click a button near
the top of the Toolbox to change the tool displayed.
To Preview a Worksheet: Select File
Print Preview from the menu.
To Select an Entire Worksheet: Click the
Select All button.
To Print a Worksheet: Click the
Print
button on the Standard toolbar, or select File
Print from the menu, or press + P.
To See What a Toolbar Button Does:
Point to the button for a few seconds. A brief
description of the button will appear.
To View or Hide a Toolbar: Select View
Toolbars from the menu and select the toolbar
you want to view or hide.
To Open the Template Gallery: Select File
Template Gallery from the menu, or press
Shift + + P.
To Hide Excel: Select Excel Hide Excel
from the menu, or press + H.
To Get Help: Select Help from the menu bar.
Move Between
Unlocked Cells
Tab
Up One Screen
Page Up
Down One Screen
Page Down
To cell A1
Ctrl + Home
To the Last Cell
with Data
Ctrl + End
Open the Go To
Dialog Box
Ctrl + G
Move One Screen
to the Right
Option +
Page Down
Move One Screen
to the Left
Option +
Page Up
Move to the
Home
Beginning of the Row
Editing
Cut
+X
Copy
+C
Paste
+V
Clear Cell Content
Delete
Edit Active Cell
Ctrl + U
Formatting
Bold
+B
Italic
+I
Underline
+U
Format Cells Dialog + 1
Formatting Palette Panels
Font: Change font name, size or style.
Number: Change format or move the decimal.
Alignment and Spacing: Change text
alignment or orientation, and wrap text, indent,
shrink to fit or merge cells.
Borders and Shading: Apply borders and
change border properties, apply shading.
Page Setup: Specify worksheet margins and
how the worksheet will print.
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Editing
Formatting
To Edit a Cells Contents: Select the cell, click the Formula bar edit
the cell contents, and press Return when youre finished.
To Use the Formula Builder: Select the cells you want to format and
click the button or control you want to use from the appropriate panel in the
palette.
To Clear a Cells Contents: Select the cell or cell range and press the
Delete key.
To Cut or Copy Data: Select the cell(s) and press + X to cut, or
press + C or click the
Copy button on the Standard toolbar to copy.
To Paste Data: Select the destination cell(s), click the cell or cell range,
and press + V or click the
Paste button on the Standard toolbar.
To Copy Using AutoFill: Position the pointer over the fill handle at the
bottom-right corner of the selected cell(s), then drag to the destination cell(s).
To Move or Copy Cells Using Click and Drag: Select the cell(s)
you want to move or copy, position the pointer over any border of the selected
cell(s), then drag to the destination cells. To copy the cells, hold down the
Option key while you drag.
To Use the Paste Special Command: Cut or copy the cell(s), select
the destination cell(s), select Edit Paste Special from the menu,
select an option from the Paste Special dialog box and click OK.
To Insert a Column or Row: Select the row or column heading to the
right of the column or below the row you want to insert. Select Insert from
the menu bar and select Rows or Columns from the menu.
To Delete a Row or Column: Select the row or column heading(s) and
select Edit Delete from the menu.
Formulas and Functions
To Total a Cell Range: Click the cell where you want to insert the total,
click the
AutoSum button on the Standard toolbar, verify that the cell
range selected is correct (if it isnt, select the cell range you want to total), and
press Return.
To Enter a Formula: Select the cell where you want to insert the
formula, press = (the equals sign), and enter the formula using values, cell
references, operators, and functions. Press Return when finished.
To Enter a Function: Select Insert Formula from the menu and
select the function you want to use in the Formula Builder. Or, type the
function in the formula.
To Open Panels in the Formula Builder: Click the name of the
panel to display or hide the buttons on the panel in the Formula Builder.
To Format Text using the Font Panel: Change the style of text by
clicking the Bold button, Italic button, or Underline button. Change the
font type by selecting a font from the Font list. Change the font size by
selecting the pt. size from the Font Size list or use the slider to increase
and decrease font size.
To Format Values using the Number Panel: Select the cell(s) you
want to format. Click the Format list arrow and select the number format you
want to apply to the selected cells.
To Change Cell Alignment using the Alignment and
Spacing Panel: Select the cell(s) and click the appropriate alignment
button. Horizontal alignment options: Align Left, Center, Align Right, or Justify.
Vertical alignment options: Top, Center, Bottom, Justify.
Adding Borders using the Borders and Shading Panel: Select
the cell(s), click the Type button and select the border you want.
Applying Shading using the Borders and Shading Panel:
Select the cell(s), click the Fill Color button and select the shading and
color you want.
To Use the Format Painter to Copy Formatting: Select the
cell(s) with the formatting options you want to copy, click the Format
Painter button on the Standard toolbar, and select the cell(s) where you
want to apply the copied formatting.
To Adjust Column Width: Drag the right border of the column header.
Double-click the border to AutoFit the column according to its contents.
To Adjust Row Height: Drag the bottom border of the row header.
Double-click the border to AutoFit the row according to its contents.
Workbook Management
To Add a New Worksheet: Select Insert Sheet from the menu.
Or, click the Insert Sheet button to the right of the last worksheet tab.
To Reference a Cell in a Formula: Type the cell reference (for
example, B5) or simply click the cell you want to reference.
To Delete a Worksheet: Select Edit Delete Sheet from the
menu. Or, control-click the sheet you want to delete and select Delete from
the contextual menu.
To Use the Paste Function Dialog Box to Enter or Edit a
Formula: Select the cell where you want to enter or edit a formula and click
To Rename a Worksheet: Double-click the sheet tab, enter a new
name for the worksheet, and press Return.
the
Paste Function button on the Formula bar.
Formulas with Several Operators and Cell Ranges: If you
combine several operators in a single formula, Excel performs the operations
in this order: ( ), :, %, ^, * and /, + and -, = = =. You can change this order by
enclosing the part of the formula you want to calculate first in parentheses.
To Create a Cell Range Name: Select a cell range and then give it a
name in the Name box on the Formula bar.
Charts
To Create a Chart: Select the cell range that contains the data you want
to chart and click the Chart tab in the Ribbon. Select a chart category, then
select a chart type. The chart is inserted in the worksheet.
To Split a Window: Drag either the vertical or horizontal split bar (located
on the vertical and horizontal scroll bars), or move the cell pointer to the cell
below the row and to the right of the column you want to split and select
Window Split from the menu.
To Freeze Panes: Split the window into panes, then select Window
Freeze Panes from the menu.
To Save Workspace Settings: Select File Save Workspace
from the menu.
To Print a Specific Area: Select the cell range you want to print and
select File Print Area Set Print Area from the menu.
To Adjust Where the Page Breaks: Set the print area. Then drag the
vertical and horizontal Page Break Indicator line to where you want the
page break to occur.
Learn by doing, not watching.
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